Employees in this job are part of the Senior Executive Management Assistant Service (SEMAS) authorized and defined by Civil Service Commission Rule 4-7. Appointments are limited to a term not to exceed two years. Incumbents may be re-appointed to additional terms. Additional conditions of employment specific to the SEMAS are addressed in the SEMAS rule (Download PDF reader).
At the Department of Labor and Economic Opportunity, we are passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful to all our employees and the public we serve. Our department provides the connections, expertise and innovative solutions to drive continued business growth, build vibrant communities, create affordable housing, generate tourism and attract and retain key talent to fill Michigan’s vast pipeline of opportunities. Learn more at www.michigan.gov/LEO.
This position provides executive management support to the Deputy Director for Executive Operations and other staff within Executive Operations and Executive Office. Assist LEO staff, constituencies, stakeholders, clients and the public in order to represent the Department while implementing sound judgment and maintaining strict confidentiality. This position will serve as a liaison between various groups, individuals, and LEO staff to coordinate functions, relay assignments, and provide pertinent information and direction. Responsibilities include compiling information, briefing the Deputy Director on findings, serving as the liaison with subordinate staff seeking information from the Deputy Director, screening incoming calls, correspondence, and requests for meetings with the Deputy Director. Duties will also include composing correspondence for signature, scheduling meetings, conferences, appointments and making travel arrangements.
Position Description Summary (Download PDF reader)
There is a possibility of a remote/hybrid schedule based on operational need. However, all work must be performed in Michigan.
If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position.Education
Education typically acquired through completion of high school.
Experience
Four years of administrative and executive support experience equivalent to a Senior Executive Management Assistant 9, Secretary 9, or Legal Secretary 9; three years equivalent to an Executive Secretary E10, Legal Secretary 10, or Secretary Supervisor 10; or, two years equivalent to a Senior Executive Management Assistant 11, Executive Secretary 11, or Secretary Supervisor 11.
Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.
Please attach a cover letter, detailed resume, and your official college transcript(s) to your application (if attempting to qualify via alternative education and experience). For our purposes, "official college transcripts" must contain the college/university name and address, the degree conferred, date granted, coursework completed (especially if no degree granted), and the Registrar's signature and/or seal. A scanned or electronic copy is acceptable, if it contains the elements listed above. The college/university does not have to send the transcript directly to LEO. For more information regarding official transcripts, click here (Download PDF reader).
Applicants who possess a degree from a foreign college or university must have their academic credentials evaluated or converted into U.S. educational equivalents unless the degree has been recognized by the Council on Higher Education Accreditation (CHEA). Go to evaluators for a list of accepted organizations that evaluate foreign credentials. Failure to provide this evaluation at the time of application may result in you being screened out of the process.
Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.
All classified employees are subject to Civil Service Rule 2-8 Ethical Standards and Conduct and will be expected to disclose any personal and financial interests that may conflict with official duties as a classified employee.
All newly hired state employees are required to submit and pass a pre-employment drug test prior to their actual appointment. Certain positions within the Michigan Department of Labor and Economic Opportunity may also require state criminal, fingerprint-based and driving record background checks. Any position offer will be conditional until results of the background checks and drug test indicate eligibility for employment.
The Michigan Department of Labor and Economic Opportunity participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.
Applications must be submitted through NEOGOV. If you have questions or need assistance uploading and/or attaching your documents, please contact the NEOGOV applicant support at 855-524-5627
View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/SeniorExecutiveManagementAssistant.pdf (Download PDF reader)
