Summary
The Purchasing Coordinator is responsible for the purchasing and inventory in a healthcare setting. Plans and forecast business needs/orders. Devises policies and procedures in the area of procurement and inventory control. Which includes inventory control: ordering all necessary medical and office supplies, maintaining appropriate inventory for all medical and office supplies, receiving and stocking of all medical and office supplies to their assigned areas. Provides support to multiple site locations. May have additional responsibilities designated by the Clinical Director.
Supervisory Responsibilities
This role oversees department or location specific accountabilities. Is responsible for daily, weekly, monthly, and other objectives and performance outcomes
Essential Functions
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Maintain inventory and PAR level for all clinic, pharmaceutical and office supplies.
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Consider best price, quality, availability, and reliability when purchasing products.
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Ensure materials and parts in the supply chain meet the minimum requirements for quality assurance standards.
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Place purchase orders for all locations.
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Develop policies and procedures in the areas of procurement, inventory control, receiving, storage and distribution, of supplies throughout the multiple locations.
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Interface directly with all departments in the company with regards to materials that have been requested to ascertain specifications and need.
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Coordinate the maintenance of supplies in the company in emergencies.
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Maintains sources of emergency supply items from other health facilities and vendors.
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Maintain relationships from various distributors for all supplies throughout the company.
- Receiving and stocking, invoicing, using general ledger (GL) codes
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Follow established safe practices for receiving hazardous substances.
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Coordinate productive hours, space, equipment and expense as they relate to materials department.
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Ensures healthy flow throughout supply chain.
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Monitor and manage repairs of equipment through vendors.
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Identify potential suppliers based on project requirements.
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Performs other duties as requested by management.
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Financial analysis as required to support department goals.
Core Competencies
All employees of L.O. Eye Care are expected to demonstrate the following core competencies, regardless of position or status. Additional job-specific competencies may be required of each position.
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Communication – Ability to communicate effectively both verbally and in writing. Strong critical thinking, problem solving, organizational skills with eye for detail.
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Conscientious – Ability to feel obligated to do right or be good along with awareness of one’s own conduct, intentions or character.
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Teamwork – Ability to work well in groups, develop and maintain positive working relationships, help resolve conflict, and support team goals.
- Adaptability – Ability to adapt to change, be open to new ideas, handle pressure and uncertainty, and adjust work plans to meet changing company needs.
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Trustworthy – Ability to be worthy of confidence and create assured reliance on the character, ability, and truth of own self.
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Patient Confidentiality – Ability to maintain patient confidentiality, and hold others accountable to such, in accordance with the highest ethical standards.
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Excel skills highly desired.
Other Duties
Please note this job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Work Environment
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Office setting with typical office hazards
- Blended environment with office and public interactions
Physical Demands/Potential Hazards
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Must be able to sit or stand for prolonged periods, must be able to use eyes, hands, and body to maintain office dexterity and mobility; may be required to lift typical office equipment up to 20 pounds
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May be sedentary for prolonged periods; may experience repetitive movements in fingers, wrists, hands, typical of an office environment including supply room.
Travel Required
Education and Experience
Educational requirements that are job-related and consistent with business necessity:
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2-year minimum college education in Supply Chain Management, Healthcare, or related field, or equivalent of 5-7 years of experience.
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Excellent organizational skills and the ability to manage multiple concurrent projects.
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A high level of interpersonal and teamwork skills; ability to identify and resolve problems and gain cooperation from others.
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Analytical skills to conceptualize solutions, organize activities to reach goals, and ability to plan future courses of action to achieve desired results.
Leadership and Management Experience
Leadership requirements that are job-related and consistent with business necessity:
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One year of experience supervising others is desired but not mandatory
Additional eligibility requirements
Work Authorization/Security Clearance Requirements
Must be authorized to work in the US.
Affirmative Action/EEO Statement
It is the policy of L.O. Eye Care and its affiliates to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity or age limitations will be adhered to by the company where appropriate if applicable.
Educational requirements that are job-related and consistent with business necessity:
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2-year minimum college education in Supply Chain Management, Healthcare, or related field, or equivalent of 5-7 years of experience.
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Excellent organizational skills and the ability to manage multiple concurrent projects.
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A high level of interpersonal and teamwork skills; ability to identify and resolve problems and gain cooperation from others.
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Analytical skills to conceptualize solutions, organize activities to reach goals, and ability to plan future courses of action to achieve desired results.Leadership and management experience
Leadership requirements that are job-related and consistent with business necessity:
• One year of experience supervising others is desired but not mandatory.
Work authorization/security clearance requirements
- Must be authorized to work in the US
It is the policy of L.O. Eye Care and its affiliates to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity or age limitations will be adhered to by the company where appropriate if applicable.
