About Us
Powers & Worshtil, P.C. is a growing boutique Maryland law firm focused on estate planning, probate and estate administration, trust and estate litigation, real property disputes, and civil litigation.
We are in an active growth phase and are focused on building a firm that operates efficiently, provides exceptional client service, and gives attorneys and staff the systems and support they need to succeed.
We value professionalism, organization, accountability, responsiveness, and continuous improvement.
The Role
We are seeking an experienced, highly organized, and proactive Firm Administrator to work closely with the Managing Partner and oversee the day-to-day business and administrative operations of the firm.
The Firm Administrator will take ownership of the firm's administrative operations, internal systems, human resources administration, vendors, technology coordination, and internal processes.
The goal of this position is straightforward: make sure the business side of the firm runs smoothly, efficiently, and consistently.
You will work closely with firm leadership, attorneys, paralegals, and administrative staff to identify problems, improve processes, implement solutions, and make sure important responsibilities do not fall through the cracks.
We are looking for someone who does not simply wait for assignments. The right person sees what needs to be done, takes ownership, communicates clearly, and follows through.
What You'll Do
Firm Operations
- Oversee the day-to-day administrative operations of the firm
- Develop, maintain, and improve firm policies, procedures, workflows, and standard operating procedures
- Identify operational bottlenecks and help implement practical solutions
- Ensure administrative responsibilities and internal projects are completed accurately and on time
- Coordinate office operations, facilities, supplies, equipment, and other logistical needs
- Maintain organized administrative records and systems
- Help ensure consistency and accountability across firm-wide processes
- Serve as a resource to attorneys and staff regarding administrative systems and procedures
Human Resources & Personnel Administration
- Coordinate employee onboarding and offboarding
- Maintain personnel records and employment documentation
- Coordinate PTO tracking, benefits administration, and other HR-related processes
- Coordinate payroll information with the firm's payroll and accounting providers
- Assist leadership with recruiting, job postings, interviews, and hiring
- Coordinate employee reviews and performance-management processes
- Help ensure firm policies and procedures are consistently communicated and followed
Systems, Technology & Process Improvement
- Help administer and improve the firm's practice-management and business systems
- Serve as an internal resource for systems including Clio Manage, Clio Grow, Paylocity, Microsoft 365, Zoom, and related platforms
- Coordinate with outside IT and technology vendors
- Identify opportunities to automate or simplify recurring administrative work
- Build and maintain workflows, checklists, templates, and internal procedures
- Help ensure the firm is using its technology effectively and consistently
Financial & Management Support
- Work with the Managing Partner, bookkeeper, and outside professionals to support financial and administrative processes
- Assist with tracking billing, accounts receivable, collections, and other operational metrics
- Track firm KPIs and help leadership identify trends or issues requiring attention
- Coordinate information needed for payroll, budgeting, accounting, and financial reporting
- Track and follow up on action items and initiatives arising from firm and leadership meetings
Administrative Team Coordination
- Provide leadership and support to the firm's administrative staff
- Help establish clear responsibilities, workflows, and accountability
- Coordinate across practice areas when administrative or operational issues arise
- Help attorneys and staff resolve workflow and process issues
- Promote strong communication and collaboration throughout the firm
What Success Looks Like
- The firm's day-to-day operations run smoothly without requiring constant involvement from the Managing Partner
- Administrative responsibilities are clearly assigned and consistently completed
- New employees are onboarded efficiently and professionally
- Systems and procedures are documented, organized, and followed
- Attorneys and paralegals are supported by efficient administrative processes
- Leadership has timely and accurate information regarding firm operations
- Problems are identified and addressed before they become larger issues
- Important tasks do not fall through the cracks
- The firm's systems continue improving as the firm grows
Qualifications
Required
- 4+ years of experience in office administration, business operations, professional services administration, or a similar role
- Strong organizational and follow-through skills
- Excellent judgment and problem-solving ability
- Strong written and verbal communication skills
- Ability to manage multiple priorities and projects simultaneously
- High level of professionalism and discretion
- Strong technology skills and comfort learning new systems
- Ability to work independently and take ownership of responsibilities
- Ability to work effectively with experienced professionals and different personalities
- Comfortable working full-time in our Upper Marlboro office
Strongly Preferred
- Prior experience working in a law firm
- Experience with law firm administration or legal operations
- Experience with Clio Manage, Clio Grow, or similar practice-management systems
- Experience with payroll, benefits, HR administration, or employee onboarding
- Experience coordinating with bookkeepers, accountants, IT providers, and outside vendors
- Experience supervising or coordinating administrative staff
- Familiarity with Paylocity Microsoft 365, or similar systems
- Familiarity with law firm billing, collections, confidentiality, and legal workflows
- Experience developing workflows, SOPs, or internal processes
Who Thrives in This Role
You may be a great fit if you:
- Take ownership rather than waiting to be told what to do
- Are highly organized and naturally follow through
- Notice when something is not working and want to fix it
- Enjoy creating systems and making organizations more efficient
- Communicate directly, professionally, and respectfully
- Can work effectively with experienced professionals and strong personalities
- Are confident enough to raise issues while having the judgment to know how to approach them
- Stay calm when several things require attention at the same time
- Enjoy being the person who keeps things organized behind the scenes
- Want to become an important long-term part of a growing law firm
Why Join Us?
This is an opportunity to take on a meaningful role in the continued development of a growing law firm.
You will work directly with the Managing Partner and have substantial responsibility for how the firm's administrative operations function. You will have the opportunity to improve systems, solve problems, implement new ideas, and help build the infrastructure necessary for the firm's continued growth.
We are looking for someone who wants more than a routine administrative position and who takes pride in making an organization better.
For the right person, this role offers meaningful responsibility, visibility within the firm, and the opportunity to grow with the firm over time.
Compensation & Benefits
- Salary of $70,000 - $85,000, commensurate with experience
- Performance-based bonus opportunities
- 70% employer-paid health insurance
- 401(k) retirement plan
- Paid time off, including a full paid week between Christmas and New Year's
- Team lunches and outings
- Free parking
To Apply
Please submit:
- Your resume
- A brief cover letter describing your experience with law firm administration, business operations, or professional services management
- In your cover letter, briefly describe one process, system, or operational problem you improved in a prior role
We review every application carefully and will contact candidates selected for interviews.
Pay: $70,000.00 - $85,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
