Top 70 Administrative associate, occupancy management Jobs in Lawrence, Ks

Administrative Associate, Occupancy Management
University of Kansas —Lawrence, KS
- $40,000 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Inventory management
12d
Sales and Revenue Manager
PeakMade Real Estate —Lawrence, KS
- $70,000 - $75,000 a year
- Full-time
- Hospitality
- Marketing
- Mid-level
- Paid parental leave
- Paid time off
Quick Apply
8d
Multi-Site Property Manager
Confidential —Gardner, KS
- Up to $22 an hour
- Full-time
- Background check
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Apartment Maintenance Technician
Confidential —Lawrence, KS
- $18 - $21 an hour
- Temporary
- Background check
- Customer service
- Writing skills
Quick Apply
Property Maintenance Tech
Dalmark Management Group, LLC —Olathe, KS
- $23 - $25 an hour
- Full-time
- Background check
- Writing skills
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
8d
Leasing Manager
PeakMade Real Estate —Lawrence, KS
- $60,000 - $70,000 a year
- Weekends as needed
- Mid-level
- High school diploma or GED
- Recruiting
- Paid parental leave
- Paid time off
Quick Apply
8d
Maintenance Supervisor
CLS Living —Lawrence, KS
- $60,000 - $64,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Relocation assistance
4d
Administrative Associate
University of Kansas —Lawrence, KS
- Management
- Mid-level
- Office
4d
Clerical Associate $19/HR Full-Time (Lawrence)
Transformco —Lawrence, KS
- $19 an hour
- Weekends as needed
- 18 years or older
- Computer literacy
- Writing skills
Front Office Associate - Lawrence Dental Center
SGA Dental Partners —Lawrence, KS
- Full-time
- Dental office
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Self-Directed Occupancy Verification Driver
FAR Inspections —Lawrence, KS
- $25 - $35 an hour
- Full-time
- Background check
- Computer literacy
- Residential
- Flexible schedule
Community Manager
FRIEDMAN MANAGEMENT COMPANY —Lawrence, KS
- $80,000 - $95,000 a year
- Mid-level
- Residential
- 3 years
- Paid training
- Continuing education credits
Quick Apply
Front Desk Associate
Genesis Health Clubs —Lawrence, KS
- Part-time
- CPR Certification
- BLS Certification
- Ability to stand for extended periods
Quick Apply
Front Desk Manager
ELDRIDGE HOTEL PARTNERS LLC —Lawrence, KS
- Basic math
- Mid-level
- Hotel
- Vision insurance
- Life insurance
Quick Apply
14d
Independent Occupancy Data Observer
FAR Inspections —Ottawa, KS
- $25 - $35 an hour
- Full-time
- Background check
- Computer literacy
- Residential
- Flexible schedule
Resident Services Manager
The Scion Group —Lawrence, KS
- Urgently hiring
- Mid-level
- Analysis skills
- Travel
Quick Apply
Occupancy Scout
FAR Inspections —Topeka, KS
- $25 - $35 an hour
- Full-time
- Background check
- Computer literacy
- Residential
- Flexible schedule
Night Audit - Front Office Operations
The Oread Hotel, Tapestry by Hilton —Lawrence, KS
- $16 an hour
- Part-time
- Sales
- Ability to walk for extended periods
- Writing skills
Quick Apply
Administrative Associate
Mid-Am Holdings, LLC —Olathe, KS
- $20 an hour
- Full-time
- Word processing
- Office
- High school diploma or GED
Quick Apply
14d
Part - Time Leasing Consultant
University Partners —Lawrence, KS
- Part-time
- Background check
- Basic math
- Office
- Opportunities for advancement
Quick Apply

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Administrative Associate, Occupancy Management

University of Kansas -
Lawrence, KS

Apply Now

Job Details

Full-time
$40,000 a year
12 days ago

Qualifications

Computer operation
Microsoft Excel
Microsoft Outlook
Presentation software
Phone communication
Administrative experience
High school diploma or GED
Office phone management

Full Job Description

Position Overview

The Administrative Associate for Occupancy Management works as a collaborative team member on the Housing Services group in Housing & Residence Life. This position shares job duties with 2-4 other full-time staff members in order to coordinate occupancy management (housing assignments) for all on-campus housing communities. Job duties of the Administrative Associate include overseeing the day-to-day management and customer service as it relates to room changes and assignments for both prospective and current students, as well as summer conference services. The Administrative Associate is a primary contact point for incoming emails, calls, and visitors related to housing assignments and room types available in housing areas. This position is instrumental in providing a welcoming, customer focused environment for residential students, parents, and guests to Housing & Residence Life through their efficient management and oversight of information and tasks.

Housing & Residence Life at the University of Kansas is home to over 5000 students on the Lawrence campus in residence halls, apartments, and cooperative houses known as scholarship halls. Our office is strongly committed to promoting and supporting students during their time living on-campus.

Job Description

65% Occupancy Management

Responsible for the management of space and assignment functions for Housing & Residence Life (HRL) in the housing software database to maximize building use and resident satisfaction according to housing policies.
Manages and oversees the occupancy processes for all opening and closing periods, including breaks, summer terms, early arrivals, and late stays.
Assists with management of the enrollment verification process.
Maintains and updates accurate data and records for all new and returning residents, including varying processes that run concurrently with different protocols.
Maintains regular contact with appropriate staff to coordinate room readiness and maximize occupancy, including both before move-in and during the semester terms. Completes processes as directed to ensure accurate billing data.
Provides answers to questions about HRL including specific communities, programs, deadlines, features, options, and costs.
Compiles and enters data into a variety of formats and queries data systems to generate reports.
Reconciles data to ensure accurate billing and record keeping. This includes potential personal follow-up with residents who need to cancel contracts to ensure accurate system data at the beginning of each term.

25% Customer and Administrative Support

Receives phone calls, emails, and in-person visitors, and respond or forward to the appropriate staff member or unit promptly and professionally.
Understands and follows all relevant compliance rules and regulations (FERPA, PCI, NCAA, Clery, etc.) and maintain privacy with respect to student information.
Provides information to inquiries and resolves issues/questions personally, when possible; may refer issues relating to policy or more complex situations to senior staff or other campus offices as appropriate.
Provides administrative support to summer camps/conferences, guest, and transition housing.
Coordinates the reservations and use of conference rooms and public spaces within the housing communities.
Works collaboratively with HRL Operations to notify students about seasonal and emergency maintenance and custodial plans/needs.
Reviews and evaluates day-to-day operations in order to make recommendations for improvements and/or changes.
Coordinates activities with senior HRL and other university staff which will directly help recruit and retain students to HRL (group tours, open house, Admissions events, regular tours, etc.)
Completes special projects or additional related duties as assigned.

10% Service Desk Operations

Serves as back-up to support multiple front desk operations and serves as resource person for the desk operations, staff, and residents.
Completes payroll and time entry for a bi-weekly payroll, as needed.
Oversees key management including audits of key inventory and the lock-out process.
Ensures that all administrative processes are completed during student move-in and move-out periods, including updates to the housing management system.
Responds to inquiries, questions and concerns from students and parents and triages them to others when necessary. Resolve complaints related to the functions of the front desk.

Position Requirements

This position requires working on-site.

Required Qualifications

High School diploma or GED equivalency and two (2) years of office experience or two (2) years of post-secondary education.
Excellent written communication skills, evidenced in application materials
Two years' experience general office and administrative support work to include in-person and telephone contact duties.
Two years' experience with basic computer systems and operations.
Two years experiences with Microsoft Outlook, PowerPoint, and Excel.

Preferred Qualifications

Bachelor’s degree
Experience using a broad range of relational computer database applications, as evidenced in application materials.
Experience working in a higher education setting, as evidenced by previous work history.

Additional Candidate Instructions

In addition to the online application, the following documents are required to be considered for this position:

Cover letter describing how you meet the required and preferred qualifications.
Resume
List of three (3) professional references

Only complete applications will be considered.

Application review begins Monday, August 10th, 2026. and will continue until a qualified pool of applicants are identified.

Contact Information to Applicants

Jacque McKenna,
[email protected]

Advertised Salary Range

40,000

Application Review Begins

Monday August 10, 2026

Anticipated Start Date

Tuesday September 8, 2026

Apply to Job

Posting Information

Posting ID: 33318BR
Department: Housing Office Administration
Primary Campus: University of Kansas Lawrence Campus
Assignment: On-Site
Reg/Temp: Regular
Employee Class: U-Unclassified Professional Staff
Review Begins: 10-Aug-2026

Apply Now

Refine Your Search

administrative associate, occupancy management jobs in lawrence, ks

Administrative Associate, Occupancy Management

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