Important Recruitment Information for this vacancy
Job Posting Closes: Open Until Filled
Required documents (as listed in Qualifications and Required Documents sections) must be uploaded by close date. Incomplete applications may not be considered.
Agency Information
Kansas Department for Children and Families | www.dcf.ks.gov
Vocational Rehabilitation Services
Kansas City Region/Overland Park
About the Position
Who can apply: External
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-Time
Regular/Temporary: Regular
Work Schedule: Monday-Friday
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Compensation: $23.87 hourly- $49,649.60 annually. Salary may be dependent upon the candidate’s qualifications and experience.
Employment Benefits
In addition to the starting salary, the State of Kansas offers a significant benefits package that is available the first day of employment. All benefits eligible, full-time employees may elect to enroll in:
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Health Insurance including medical, dental, vision (plus optional partner/dependent coverage at reduced cost)
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Creation of and contribution to your personal KPERS defined Retirement benefit
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9-10 paid, annual holidays
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12 paid, annual vacation days
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12 paid, annual sick days
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1 paid Discretionary Day
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Your personal life insurance policy equal to 150% of your starting salary
- This benefits package represents additional annual compensation.
Visit the Employee Benefits page for more information.
Position Summary & Responsibilities
The Kansas Department for Children and Families is hiring innovators and leaders. If you believe people have the capacity to progress, succeed, grow, and do well in life, you can discover your purpose here! Find more than just a job with DCF. You can be part of the growth and opportunity for our team to help serve the individuals and families in your community. Thrive With Us and find your career and purpose!
Utilizes policy and user manuals, Rehabilitation Services Administration (RSA) handouts, and Policy Memos, approved websites, DCF trainings, Agency purchases, state/locally prepared training materials and their own extensive work experience to present VR and Pre-Employment Transition Specialist training. Delivers information and presentations to successfully engage with and educate VR/Pre-ETS trainees, staff, and community partners. Works with Data team and the management team to identify the needs for training to improve services to our consumers and partners. Participate in meetings and other activities for exchange of ideas on policy, program, processes, and other matters pertinent with the delivery of services. Works with Staff (Case Readers) on delivery of policy information based on errors discovered during case reviews. Evaluates, analyzes, and interprets data for the goal of identifying areas of improvement and recommendations for training that will meet federal compliance requirements and improve case accuracy.
Continue to focus on up-skilling of the Staff (newest, best, most current practices in VR. Will provide new staff training and ongoing support to staff and user guidance for the Kansas Management Information System KMIS system and future tools utilized in VR.
View the full position description:
Qualifications
Education: *If a degree is required, a copy of a candidate’s transcript showing proof must be sent to your recruiter following the interview * a bachelor’s degree in a field of study reasonably related to vocational rehabilitation, to indicate a level of competency and skill demonstrating basic preparation in a field of study such as vocational rehabilitation counseling, social work, psychology, disability studies, business administration, human resources, special education, supported employment, customized employment, economics, or another field that reasonably prepares individuals to work with consumers and employers; and demonstrated paid or unpaid experience, for not less than one year, consisting of—
(i) Direct work with individuals with disabilities in a setting such as an independent living center: or
(ii) Direct service or advocacy activities that provide such individual with experience and skills in working with individuals with disabilities; or
(iii) Direct experience in competitive integrated employment environments as an employer, as a small business owner or operator, or in self-employment, or other experience in human resources or recruitment, or experience in supervising employees, training, or other activities.
Additional education requirement for minimum Standards: Candidates selected under the Minimum Standards will be required to complete additional graduate level courses within five years of their employment start date, as follows: (minimum of SEVEN graduate courses):
- Priority to complete: ONE integrated OR TWO separate graduate courses with the primary focus on Theories of Counseling AND Techniques of Counseling
- Priority to complete (medical and psychosocial aspects): TWO with the individual or combined primary focus on 1) Medical Aspects of Disabilities; 2) Psychosocial Aspects of Disabilities; AND 3) Multicultural Issues
- ONE on Foundations of Rehabilitation Counseling
- ONE on Assessment
- ONE on Occupational Information OR Job Placement
- ONE on Case Management AND Rehabilitation Services
Standard #3- A master’s or doctorate degree in Counseling, Rehabilitation Psychology, Counseling Psychology, or Clinical Social Work plus the additional education requirements described below: or
Standard #4- A master’s or doctorate in one of the following closely related fields, majors or disciplines plus the additional education requirements described below:
Behavioral Health
Behavioral Science
Business Administration
Clinical Social Work
Counseling
Counseling Psychology
Disability Studies
Education
Human Relations
Human Resources
Human Services
Law
Management
Marriage and Family Therapy
Occupational Therapy
Psychology
Psychometrics
Public Administration
Rehabilitation Administration/Services
Rehabilitation Psychology
Social Work
Special Education
Vocational Assessment/Evaluation
Additional education requirements for Standard #3 and #4: Candidates selected under Standards 3 and 4 will be required to complete additional graduate level courses within three years of their employment start date, as follows:
- One integrated or two separate courses in the Theories of Counseling and the Techniques of Counseling; and
- One integrated or two separate courses in the Medical Aspects of Disability and the Psychosocial Aspects of Disability.
Minimum Qualifications: *If a driver’s license is required, a copy must be sent to your recruiter following the interview. * Valid Driver’s License (must maintain valid driver’s license throughout employment)
Post-Offer, Pre-employment Requirements:
Security Clearance: A background check (KBI - criminal background, welfare fraud, driver's license and Child/Adult Abuse and Neglect Central Registry) is required for all positions with the Department for Children and Families (DCF) as a condition of employment, which may include fingerprinting and FBI check. Security clearance must be obtained prior to employment with DCF. Must maintain security clearance throughout employment.
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199.
Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
Recruiter Contact Information
Please reference Job ID Number: 220243
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents* for this Application to be Complete
Upload these on the Careers - My Job Applications page
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State of Kansas online application
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Resume
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Cover letter
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Legible copy of valid driver’s license (if driver’s license is required)
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Transcripts** (if educational requirements are listed for this position)
**If degree is a requirement listed, transcript must show proof of graduation or degree obtained. -
DD214 (if you are claiming Veteran’s Preference)
- Required documents must be uploaded by close date. Incomplete applications may not be considered.
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”.
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785) 296-7712, scanned and emailed to [email protected], or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
E-Verify: DCF participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Full Position Description:
No. Each Task and Indicate Percent of Time
The person in this position has access to protected health information (PHI) under the provisions of the Heath Information Portability Act of 1996 (HIPPA) Privacy Rule. PHI must be treated in accordance with the provisions of the HIPAA Privacy Regulation including the requirements for safeguarding, releasing and recording the release of such information. The person will receive training in the provision of the HIPAA Privacy Regulations as they relate to the duties of this position and has signed a confidentiality agreement.
In addition to the tasks listed below, the incumbent is expected to communicate the Mission, Vision and Guiding Principles of the agency to peers, clients and the public; identify personal strengths and developmental needs to increase job performance and long-term career growth. Continually analyze work processes, seek new approaches and make recommendations to enhance efficiency and effectiveness of the agency. Works in a harmonious and cooperative fashion with other staff to provide efficient and effective customer service. Use free time as available to assist other staff in the completion of work assignments. This contributes to a positive work environment through a positive, helpful, courteous demeanor towards staff, clients, and the general public. Adheres to appropriate standards of conduct regarding the use of leave and reports to work on time.
In addition to the tasks listed below, this position is expected to:
- Comply with the Rehabilitation Services (RS) professional conduct expectations.
- Demonstrate leadership in carrying out the DCF Mission, Vision and Guiding Principles, and in communicating these values
with peers, customers, partners and the general public;
- Demonstrate leadership in carrying out and communicating the Goals and Priorities of RS, emphasizing the value of
employment, the potential of people with disabilities, the importance of accountability, and the meaningful involvement of
people with disabilities, partners, employers and other stakeholders in RS programs, services and activities;
- Ensure that each consumer has the necessary information, knowledge and opportunities to make informed decisions
throughout the rehabilitation process, including the selection of the vocational objective and needed services.
- Identify his/her own personal strengths and developmental needs to increase job performance and long-term career
growth;
- Continually analyze work processes, seek new approaches, and make recommendations to enhance efficiency and
effectiveness of the agency;
- Provide excellent customer service both internally and externally, serving as an advocate for the customer throughout all
program areas and lines of business;
- Serve as a positive role model, respecting diversity, demonstrating respect, trust, and openness, and communicating in a
manner that is courteous, respectful and protects human dignity;
- Identify gaps and needs for community and agency services and seek to develop needed services in conjunction with other
DCF and RS staff; and work cooperatively with peers, staff, customers, community partners and the general public.
Requirement of Rehabilitation Services: New Counselors are expected to successfully complete New Counselor/Program Specialist
Training within nine months of the employment start date in these positions. Successful completion means that all required on-line
modules, homework and in-class assignments are successfully completed, and that all quizzes and the comprehensive final exam are
completed with a score of 80% or higher. The maximum number of times an individual may take a quiz or final exam is three, and all
assignments, quizzes and the final exam must be successfully completed within the nine-month timeframe. Exceptions to these
requirements may be waived only by the Director of Rehabilitation Services in the event of extraordinary circumstances.
PROGRAM AND POLICY KNOWLEDGE:
As an expert in program and policy, answers questions to all VR and Pre-ETS Staff or seek the proper answers from the Executive management team. Coordinates with RS field management or other RS staff under the direction of Training Administrator on Training needed for VR Staff related to identified needs. Assists team supervisors and team members through the resolution of complex or difficult case problems. Constantly reviews program policy and procedures through approved agency resources and stays abreast of all changes. Is familiar with KMIS manual, Rehab process, and available tools, to assist staff in understanding, following, and practicing correct VR/Pre-ETS policies and procedures to encourage and assist clients in obtaining/retaining competitive integrated employment and obtain Measure Skills Gain and Credentials
The training counselor will understand the following and be an expert in these area:
Comprehensive Diagnostic Study and Eligibility Determination
Conducts in-depth counseling interviews with persons with disabilities to obtain information regarding medical and family history, social functioning, education, work experience, self-perception, attitudes, financial resources, and vocational interests in order to assess each applicant’s employment-related assets and barriers. Works with the medical community and vocational assessment experts to obtain appropriate medical, psychological, and vocational diagnostic services needed for eligibility determination. Explains agency services, eligibility guidelines, and client’s rights and responsibilities.
Collects and analyzes medical, psychological, vocational records and reports to determine the nature and severity of disabilities and resulting functional limitations. Confers with RS Manager, RS Program Administrator, Medical/Psychological consultants, and other medical community resources regarding any aspects of medical, psychological, or vocational information needing clarification.
Determines eligibility within 60 days and develops an appropriate eligibility certificate which documents how the impairment and any other factors constitute a substantial impediment to employment and why vocational rehabilitation services are required to enable the applicant to prepare for, enter, engage in or retain gainful employment. Completes comprehensive analysis of functional limitations, services needed, and anticipated length of services to determine the individual’s priority category designation for Order of Selection and potential waiting lists for services. The RS Program Administrator and or manager review cases for compliance with policies and procedures.
Formulation and Execution of the Individual Plan for Employment (IPE)
Counsels with client to negotiate and develop an IPE, placing emphasis on the determination and achievement of an appropriate vocational goal through client participation. IPE development must be completed as soon as possible but no later than 90 days from the date of eligibility determination. Establishes objectives and services consistent with the vocational impediments described in the Certificate of Eligibility and the Summary of Substantial Impediments to Employment. Establishes time frames for each service listed on the IPE. Develops evaluation criteria to measure the accomplishments of the IPE objectives.
Proactively initiates ongoing contact with clients to facilitate progress through the rehabilitation process resulting in successful employment. Counsels clients in resolving a wide range of situations such as employer and co-worker relationships, housing accommodations, transportation needs, training program completion, and adjustment to disability. The RS Program Administrator and or manager reviews progress at least quarterly for compliance with policies and procedures and client satisfaction.
Job Placement
Facilitates suitable vocational placement in competitive, integrated employment. Interprets labor market data. Provides labor market information to clients and trains them in job seeking skills. Explains job incentives such as on-the-job training and tax credits for employers. Develops jobs in coordination with employers and human service providers to insure availability of job openings for clients. Meets agency production goals to include number of rehabilitations, rehabilitation rate and average wages. RS Program Administrator and or manager reviews progress at least quarterly for employer development and direct placement activities.
Financial Accountability
Independently authorizes expenditures of case service funds (within spending authorities) to insure quality and cost-effective rehabilitation outcomes. When required, seeks supervisory approval for expenditures higher than the counselor’s authority and exceptions to policy. Follows and enforces requirements for prior written service authorizations to be issued for services to be funded by RS. Maintains required proof-of-expenditure documentation in accordance with RS policy. Applies knowledge of state purchasing policies and procedures to maintain compliance for purchases of prosthetic appliances, adaptive equipment, medical treatment, occupational equipment and tools, maintenance and transportation, tuition and training supplies, home modifications, computer equipment and other planned services. Analyzes client’s economic need to determine participation in cost of services. Uses knowledge of community resources and accesses other financial resources (comparable benefit analysis required by federal regulations) to reduce the RS share of costs. The RS Program Administrator and or manager review cases quarterly for compliance.
Documentation and Closure Decision
Organizes external source documents, such as medical records and vocational tests, into a case file. Prepares narrative to document significant client contacts for the case file to establish a record of client progress. Includes documentation of significant counseling and guidance provided, including facilitation of informed choice. Establishes and records in the case file the rationale for case closure and that substantial rehabilitation services were provided to achieve suitable employment. Documents client participation in the closure decision and client notification of appeal rights. The RS Program Administrator and or manager review cases at least quarterly for compliance with policies and procedures.
COORDINATION AND ADMINISTRATIVE DUTIES:
Prepares announcements and notifies staff of training sessions and times, in-person and by email. Supports the Training Administrator in establishing courses and classes in Learnsoft or YESLMS so staff may register through the YesLMS or DCF Training Center providing tracking of training requirements. Provides training requirements to new VR/Pre-ETS employees and assists with Learnsoft/Yes:LMS sign on issues.Assists with Learnsoft/YesLMS related questions and Learnsoft/YesLMS issues. Supports the Training Administrator in documenting trainee progress. Helps to ensure current forms and materials are updated and being provided to staff in a timely manner.
CONTENT DEVELOPMENT AND MANAGEMENT FOR REHABILITATION SERVICES PROGRAMS (VR AND PRE-ETS) TRAINING RESOURCES
Assists the RS Training Administrator in reviewing and understanding daily policy and work practices for the VR and Pre-ETS program to identify training needs per region and statewide. Helps to designs and develop training materials, schedule trainings, and/or delivers training to VR/Pre-ETS staff in person and online, including support staff, on the rules and regulations, policies and procedures, best practices, and evident-bases practices. Develops, delivers and/or coordinates delivery of program and policy training for staff and community partners. Helps develop and coordinate outreach material and/or presentations for VR/Pre-ETS and other DCF Programs. Researches, evaluates, creates, and selects handouts, visual aids, exercises that will best promote learning. Assists in the management of the State’s VR and Pre-ETS training resources, including staff to ensure their actions are consistent with program policies, rules, and regulations. Assures effective working relationships with all DCF staff and community partners. Ensures timely completion of training materials and that training is performed within agency guidelines and standards. Identifies and shares existing regional training materials to promote consistency in training offered around the State.
DELIVERY OF TRAINING:
Utilizes policy and user manuals, RSA handouts, and Policy Memos, approved websites, DCF trainings, Agency purchases, state/locally prepared training materials and their own extensive work experience to present VR and Pre-ETS training. Training involved applies to both program and automated systems training as needed. Delivers information and presentations to successfully engage with and educate VR/Pre-ETS trainees, staff, and community partners. Works with Data team and the management team to identify the needs for trainings to improve services to our consumers and partners. Participates in meetings and other activities for exchange of ideas on policy, program, processes, and other matters pertinent with the delivery of services. Works with Staff (Case Readers) on delivery of policy information based on errors discovered during case reviews. Evaluates, analyzes, and interprets data for the goal of identifying areas of improvement and recommendations for training that will meet federal compliance requirements and improve case accuracy. Continue to focus on up-skilling of the Staff (newest, best, most current practices in VR). Identity other resources in the community that would be beneficial to the client and the consumer. Will provide new staff training and ongoing support to staff and user guidance for the KMIS system and future tools utilized in VR.
