Top 13 Program coordinator Jobs in Lebanon, Tn

Finance and Admin Programs Coordinator
WeGo Public Transit —Nashville, TN
- 5 years
- Writing skills
- Mid-level
- 401(k)
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12d
Program Coordinator
SimplyLove Care Inc —Nashville, TN
- $48,000 - $55,000 a year
- Weekends as needed
- Mid-level
- Residential
- 3 years
- Disability insurance
- Dental insurance
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Manager, Program & Training
NAMI Tennesssee —Hendersonville, TN
- From $50,000 a year
- Full-time
- Hybrid work
- Background check
- Mid-level
- Databases
- Health savings account
- Paid holidays
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Strategic Program Logistics Coordinator, Amazon Transportation Services
Amazon.com Services LLC —Nashville, TN
- $22 - $32 an hour
- Full-time
- High school diploma or GED
- SQL
- Bachelor's degree
- AD&D insurance
- Health insurance
Strategic Program Logistics Coordinator, Carrier Services Strategic Programs
Amazon.com Services LLC —Nashville, TN
- $22 - $29 an hour
- Full-time
- Office
- High school diploma or GED
- SQL
- AD&D insurance
- Health insurance
Supply Chain Program Specialist — Global Technology Fulfillment, OTS- Supply Chain:Technology Fulfillment Services Execution (NA)
Amazon.com Services LLC —Nashville, TN
- $77,200 - $115,800 a year
- Full-time
- SQL
- Bachelor's degree
- Mentoring
- AD&D insurance
- Health insurance
Safety Management System Program Administrator
Metro Nashville Airport Authority —Nashville, TN
- $77,193 - $132,855 a year
- Online Application
- Background check
- Pass drug screening
- Master's degree
- Paid holidays
- Disability insurance
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DMS - Specialty Concentration Coordinator - Adult Echo and Vascular
SOUTH COLLEGE —Nashville, TN
- Full-time
- Clinic experience
- Master's degree
- University
- Health insurance
- Dental insurance
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Program Specialist
CLEAResult Consulting Inc. —Nashville, TN
- $48,800 - $66,300 a year
- Full-time
- Microsoft Outlook
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
2d
Nursing Program Coordinator - Instructor/Faculty
SOUTH COLLEGE —Nashville, TN
- Full-time
- Nursing
- RN License
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Coordination Program Manager - IVD , Global Engineering & Security Services (GESS) Design & Construction
Amazon.com Services LLC —Nashville, TN
- $77,400 - $135,400 a year
- Full-time
- Analysis skills
- Travel
- Fair chance
- AD&D insurance
- Health insurance

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Literacy Program Coordinator, Alpha - $100,000/year USD
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Finance and Admin Programs Coordinator

WeGo Public Transit -
Nashville, TN

Quick Apply

Job Details

12 days ago

Benefits

401(k)

Qualifications

Meeting minutes
Business financial process improvement
Operational analysis
Committee work
Correspondence management
Preparation of internal financial performance reports
Confidential information handling
Office activity coordination
Event planning project management
Business travel arrangements
Accounts receivable management
Standard Operating Procedures (SOPs) implementation
5 years
Bachelor's degree in finance
Enterprise software
Writing skills
Tax law
Presentations for conferences or internal meetings
Bachelor's degree in business
Software implementation
Meeting transcription
General ledger maintenance
Executive administrative support
Enterprise solutions implementation
Associate's degree in finance
Mid-level
Enterprise software support
Software administration
User training (technical support)
Accurate transaction records management

Full Job Description

WeGo Public Transit is seeking a highly skilled and professional Finance & Administration Programs Coordinator to provide comprehensive support to the office of the Deputy CEO, Finance & Administration. This role will serve as the personal assistant and primary coordinator for the office of the Deputy CEO, Finance & Administration, and will also deliver executive-level assistance to the Director of Finance and Director of Grants Management & Compliance. The ideal candidate will possess remarkable organizational skills with a focus on cross departmental collaboration, discretion, and a dedication to excellence in all facets of their responsibilities.

Job Functions:

Act as personal assistant and primary point of contact for the Deputy CEO, Finance & Administration and provide executive support to reporting directors
Manage WeGo’s purchase card program, including coordinating all monthly reconciliations and submissions for payment, and departmental purchase card reconciliation and submission for payment
Manage WeGo’s Concur platform from implementation and user training through ongoing administration, and support other enterprise-wide software implementation projects as assigned
Coordinate cross-functional project initiatives, tracking milestones through implementation
Manage other special projects and programs assigned, and represent the Deputy CEO at meetings as needed
Manage office calendars, meetings, events, and communications; monitor and flag action items and key deadlines.
Manage travel arrangements, office car bookings, expense reports, and other logistical support as assigned
Coordinate internal project teams, staff meetings, and external consultant meetings
Take, revise, and distribute meeting minutes, and follow up on action items
Coordinate communication and information flow across departments
Support annual insurance renewal process
Reconcile bank statements and financial records (e.g., pension, 401K) for accuracy
Perform weekly review of check packets for accuracy and route/facilitate for signature
Prepare requisitions for signature and payment, and facilitate invoice approvals
Process accounts payable and receivable, including vendor invoices and client payments
Support financial audits, internal reviews, and compliance with financial policies
Prepare and file required financial reports with regulatory authorities
Monitor program expenditures, track variances, and ensure spending aligns with approved budgets
Maintain financial records, databases, and general ledger integrity
Identify financial discrepancies and recommend corrective actions
Process agencywide email notices and circulate documents for signature; track items pending renewal or board approval
Prepare presentations, briefings, memoranda, and reports for internal and external stakeholders
Develop, document, and maintain departmental SOPs, and partner with leadership to identify operational efficiencies and drive continuous process improvement
Serve as back-up for other executive assistants, including Board meeting support
Serve as departmental representative on the Engagement Committee, supporting employee engagement activities and events

Knowledge/Skills

Discretion and sound judgment in handling confidential and sensitive information
Strong organizational skills with the ability to anticipate needs and adapt to shifting executive priorities
Proficiency with travel and expense platforms (e.g., Concur) and purchase card reconciliation procedures
Knowledge of accounts payable/receivable processes and general ledger principles
Ability to contribute to process improvement and administrative procedure development
Interpersonal skills for representing leadership and engaging with committees, staff, and external stakeholders
Document management skills, including signature routing and tracking renewal/approval status
Bank reconciliation and financial recordkeeping accuracy
Cross-departmental coordination and information-sharing skills
Analytical skills to identify discrepancies and recommend solutions
Strong written communication skills for presentations, briefings, memoranda, and correspondence
Event planning and logistical coordination skills
Familiarity with audit support, compliance review, and regulatory reporting requirements
Budget monitoring and variance analysis skills
Understanding of tax laws, financial regulations, and organizational policy adherence
Meeting coordination skills, including minute-taking and action item tracking

Years of Experience

• 5+ years of executive administrative experience, ideally supporting finance, accounting, grants, or other public sector environments.

Education

• Associate degree with extensive executive support experience in a relevant field (transportation, logistics, public administration, business, civil engineering). Bachelor’s degree in Finance, Accounting, Business Administration, or a related field, preferred.

Additional Requirements

• Experience leading software implementations or enterprise-wide operational projects preferred

Project Management Professional (PMP) certification or equivalent project management training preferred

Physical Demands

Physical activity includes sitting, standing, lifting, reaching, walking, talking, writing, carrying, grasping, holding, clarity of vision, speaking, listening.

Lifts Weight or Expert Force Work Environment

Ability to bend, stoop, walk, kneel, stretch and lift up to 55 lbs. Climbing stairs and ladders.

Visions

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

Working in various weather conditions such as rain, cold climate, etc.

Davidson Transit Organization, Employment unit of WeGo Public Transit is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Quick Apply

Refine Your Search

program coordinator jobs in lebanon, tn

Finance and Admin Programs Coordinator

Program Coordinator

Manager, Program & Training

Strategic Program Logistics Coordinator, Amazon Transportation Services

Strategic Program Logistics Coordinator, Carrier Services Strategic Programs

Supply Chain Program Specialist — Global Technology Fulfillment, OTS- Supply Chain:Technology Fulfillment Services Execution (NA)

Safety Management System Program Administrator

DMS - Specialty Concentration Coordinator - Adult Echo and Vascular

Program Specialist

Nursing Program Coordinator - Instructor/Faculty

Coordination Program Manager - IVD , Global Engineering & Security Services (GESS) Design & Construction

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