We are Pavement Preservation Group (PPG), a dynamic and growing pavement preservation company. Our brand, Vance Brothers, has been a trusted name in the industry for over 100 years, providing high-quality asphalt products and expert construction services to customers across the Midwest. As a leading division of PPG, we specialize in manufacturing, testing, and applying Asphalt Emulsions, Sealers, Joint/Crack Seals, Fog Seals, Micro/Slurry Seals, Chip Seals, and more. Join Vance Brothers (PPG) and help us pave the way for another 100 years of success and innovation.
Overview
The Project Manager is a critical role responsible for managing the entire life cycle of pavement preservation and asphalt projects, from initial scoping and bidding through final execution and closeout. This role requires a blend of technical expertise in estimating, strong organizational skills for project management, and on-site operational support to ensure quality, safety, and profitability.
Requirements:
Estimator Responsibilities (Pre-Award & Bidding Phase)
Projects & Bids Procurement
- Scout, plan, and review potential projects across State (e.g., KDOT), City, County, and private sectors.
- Analyze bid documents, drawings, and specifications to understand project scope, verify quantities, and material requirements.
- Calculate square yards, materials, labor hours, trucking, and equipment needs for successful completion of the project.
- Perform on-site or virtual project reviews, take measurements, and develop clear scopes of work.
- Source materials and subcontractor services, request and compare quotes, and confirm availability and delivery timelines
Track Historicals & Cost Control
- In collaboration with Preconstruction Director Maintain a running database of past bids, production rates, labor hours, equipment usage, and material pricing.
- Record supplier quotes for aggregate, emulsion, oil, trucking, and subcontracted services to track seasonal or market fluctuations.
- Compare estimated versus actual job costs to evaluate accuracy and identify trends.
- Update internal cost libraries to reflect supplier rate changes or haul-distance adjustments.
Create Proposals / Estimates & Submit Bids
- Utilizing B2W Estimate, develop detailed cost estimates, including scope notes, inclusions, and exclusions.
- Gather and verify current pricing for all materials from approved suppliers.
- Coordinate with suppliers to confirm freight rates, plant locations, certifications, and lead times.
- Submit formal proposals through bid portals or direct communication and follow up with clients or agencies.
Contract Review & Transition
- Review awarded contracts to ensure alignment with submitted bids and verify terms, quantities, pricing, and billing terms
- Prepare estimate budget file, including detailed work item phase codes, for export into Vista accounting software.
- Complete project submittal documents, schedule, and represent Vance Brothers at preconstruction meeting with project owner.
- Conduct a detailed project handoff with cost breakdowns, production targets, and supplier contacts for field operations.
Project Management Responsibilities (Post-Award & Execution Phase)
Project Planning & Scheduling
- Review project plans and worksite to identify, eliminate, correct, or mitigate safety issues.
- Develop work schedules and coordinate crews, materials, and equipment to meet production targets and deadlines in adherence to safe production.
- Communicate with project owner and field supervisor n to confirm start dates, traffic control needs, and material deliveries.
- Stage work sites in advance by coordinating the delivery and stockpiling of aggregate, emulsion, and equipment.
- Anticipate weather, supplier lead times, and crew availability when planning daily production goals.
Budgeting & Cost Control
- Track daily production, labor, equipment, fuel, and material usage against estimated budgets.
- Review invoices, verify purchase order (PO) accuracy, and control spending to maintain job profitability.
- Identify and document any scope changes or overruns early to avoid cost surprises.
Field Oversight & Quality Control
- Visit job sites regularly to ensure work meets company and owner specifications.
- Support superintendent in problem-solving, production pacing, and safety compliance.
Client & Vendor Communication
- Serve as the main contact for customers, inspectors, and suppliers throughout the project.
- Provide progress updates, resolve concerns, and maintain professional relationships.
- Prepare and review progress quantities to ensure billing, invoicing, or pay estimates are submitted within contract/project specifications for timely payment.
Project Closeout & Review
- Confirm all work is complete and meets contract standards.
- Finalize billing, verify quantities, and prepare project summaries.
- Review job performance compared to estimates to capture lessons learned for future bids
Required Qualifications:
- Provenexperience in construction estimating and project management, preferably in the asphalt, paving, or heavy/civil construction industry.
- Strong understanding of reading and analyzing blueprints, drawings, and project specifications.
- Excellent proficiency with Microsoft Office Suite (Excel, Word, Outlook).
Preferred Skills and Experience:
- Experience with public works bidding and specification requirements.
- Familiarity with estimating software or systems.
- Bachelor’s degree in Project Management or related field.
Other Requirements:
- Work arrangement: Onsite/Field (Combination).
- Schedule: Day time, Monday through Friday, with additional hours as required by job demands.
- Travel: Regular travel to job sites is required.
Physical Demands:
- Ability to remain in a stationary position (sit or stand) for extended periods while utilizing a computer and other office equipment.
- Constantly operates a computer, keyboard, mouse, and other office productivity machinery. Repetitive motion—Substantial movements of the wrists, hands, and/or fingers for typing and data entry.
- Movement and Lifting (Occasional): Occasionally moves about inside the office and frequently move around job sites.
- Ability to move and position equipment and supplies weighing up to 20 pounds occasionally.
- Frequently communicates verbally and in writing to exchange information with employees, colleagues, and other stakeholders.
- The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data, transcribing, viewing a computer terminal, and extensive reading
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Compensation And Benefits
- Weekly pay
- Comprehensive medical, dental and vision coverage for employees and their families
- Optional coverage including disability, accident, critical illness, hospital indemnity, identity theft, and legal for employees and their families
- Personal Days
- Eight paid holidays, including: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day After Thanksgiving, Christmas Eve, and Christmas Day plus one floating holiday
- Company-paid life insurance for employees of 1x salary up to $100,000
- 401(k) matching program – 100% match for the first 3% and 50% match for the next 2%, effective 1st of the month following 30 days of employment
- Opportunities for growth, development, and internal promotions
For more information, please visit our website at www.vancebrothers.com/careers
Pay: $85,000.00 - $105,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Application Question(s):
- Must have proven experience in construction estimating and project management, preferably in the asphalt, paving, or heavy/civil construction industry.
- Must have a strong understanding of reading and analyzing blueprints, drawings, and project specifications.
- Must have excellent proficiency with Microsoft Office Suite (Excel, Word, Outlook).
Work Location: In person
