Top 10 Front office coordinator Jobs in Leesport Pa

Administrative Assistant
Kutztown University Student Services, Inc. KUSSI —Kutztown, PA
- $18 - $20 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Coordinator
Professional Mechanical Insulators LLC —Reinholds, PA
- $25 - $30 an hour
- Full-time
- Google Workspace
- Computer literacy
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
3d
Dental Receptionist (Patient Coordinator)
American Dental Solutions —Wyomissing, PA
- $18 - $22 an hour
- Dental office
- Mid-level
- In-person
- Paid holidays
- Health insurance
Quick Apply
25-26 Clerical Assistant 2 Pool
Kutztown University —Kutztown, PA
- $36,108 a year
- Online Application
- Hybrid work
- Spanish
- Computer literacy
- University
Office & Facilities Coordinator
American Crane —Douglassville, PA
- $18 - $24 an hour
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
Patient Coordinator
Aspen Dental —Allentown, PA
- $18 - $20 an hour
- Full-time
- 18 years or older
- Dental office
- High school diploma or GED
- Health insurance
- Dental insurance
13d
Treatment Coordinator
Ephrata Family Dentistry —Ephrata, PA
- $20 - $24 an hour
- Full-time
- Dental office
- Mid-level
- In-person
- Health insurance
- 401(k)
Quick Apply
Dental Front Desk Coordinator
Dental365 —Lebanon, PA
- $18 - $22 an hour
- Full-time
- Dental office
- Communication skills
- Entry level
- Health insurance
- Paid time off
Quick Apply
9d

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Administrative Assistant

Kutztown University Student Services, Inc. KUSSI
Kutztown, PA

Quick Apply

Job Details

Full-time
$18 - $20 an hour
2 days ago

Benefits

Health insurance
Dental insurance
Flexible spending account
Paid time off
Vision insurance
Employee discount
Life insurance
Retirement plan

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Customer service
Filing
Administrative experience
High school diploma or GED
Financial records management
Financial record maintenance

Full Job Description

Kutztown University Student Services, Inc. (“KUSSI”) is a non-profit 501(c)(3) corporation dedicated to enhancing campus life by providing quality programs, services, and business operations that support Kutztown University students and the campus community.

We are seeking an organized, customer-focused professional with exceptional attention to detail, strong analytical and problem-solving skills, and a collaborative approach to join our team as an Administrative Assistant.

This position serves as the first point of contact for students, faculty, staff and visitors of the KUSSI Service Center, located in the McFarland Student Union building, helping student organizations navigate purchasing, financial, and event-related processes. Beyond providing outstanding customer service, this individual plays an integral role in supporting the financial, operational, and administrative functions of the organization and coordinates KUSSI auxiliary operations.

Primary Responsibilities

Customer Service & Office Administration

Serve as the primary point of contact at the front desk of the KUSSI Service Center
Greet and assist students, faculty, staff, vendors, and campus visitors
Answer and direct incoming phone calls and emails
Manage the KUSSI general email account
Maintain a professional, welcoming, and organized office environment
Coordinate conference room reservations
Submit facility work orders
Maintain office supplies and equipment
Monitor copier usage and access codes
Receive, sort, and distribute incoming mail and deliveries
Perform other administrative duties as assigned

Student Organization Purchasing & Financial Support

Assist student organizations with the purchasing process
Distribute purchase orders and purchasing credit cards
Communicate with student organizations regarding required purchasing documentation
Receive and verify incoming merchandise against purchase orders
Notify organizations when orders are available for pickup
Receive and verify deposits then issue receipts

Accounts Payable Support

Reconcile vendor invoices with purchase orders
Assist with vendor setup and annual 1099 reporting
Prepare signed checks for distribution
Maintain accounts payable files and documentation
Assist with audit preparation and financial record organization

Auxiliary Services Support

Manage laundry and vending maintenance requests
Coordinate and distribute laundry cards
Assist vending and laundry customers with refund processing
Coordinate the MicroFridge rental program
Assist students with student organization vehicle reservations
Coordinate annual vehicle maintenance and registration
Coordinate the planning, ordering, distribution, and inventory of graduation regalia
Plan and oversee KUSSI’s Graduation Festival event each semester, including event logistics and student support
Attend spring and fall commencement ceremonies and coordinate KUSSI's operational support, including staff scheduling and event logistics
Maintain organizational forms, logs, and records
Support special projects and operational initiatives

The successful candidate will demonstrate:

Required Qualifications

High school diploma or GED
Previous experience in administrative support, customer service, office management, accounting support, or a related field
Excellent interpersonal and customer service skills
Strong verbal and written communication skills with the ability to interact professionally with students, faculty, staff, vendors, and the public
Excellent organizational and time management skills with the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
Ability to maintain accurate records, files, and documentation
Demonstrated attention to detail and accuracy when processing documents, deposits, and other records
Strong analytical and problem-solving skills with the ability to respond effectively to questions and resolve issues
Ability to work independently while also collaborating effectively as part of a team
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn university-specific software and systems
Ability to maintain confidential and sensitive information with professionalism and discretion
Willingness to assist with university events, graduation-related activities, inventory counts, and other special projects as assigned
Flexibility to work occasional evenings or weekends to support campus events, when required

Preferred Qualifications

Associate or Bachelor’s degree
Experience supporting accounting, accounts payable, purchasing, or financial operations
Experience working in higher education or a non-profit organization
Experience planning or coordinating events

Physical Requirements

Ability to lift and move packages and event materials weighing up to 30 pounds
Ability to work occasional evenings or weekends in support of student-related university events and commencement activities

Why Join KUSSI?

At KUSSI, we offer a competitive salary, excellent benefits and a uniquely friendly work environment. You'll become part of a collaborative team dedicated to enhancing the student experience at Kutztown University.

While this position is budgeted as a full-time, year-round position, KUSSI is open to discussing a reduced summer schedule if it is mutually beneficial to the successful candidate.

How to Apply

Qualified candidates should submit a cover letter, resume and salary requirements to Leslie Maillie, Human Resources Coordinator: [email protected], or mail to 425 Baldy Road, MSU Room 173, Kutztown, PA 19530.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

Dental insurance
Employee discount
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Education:

High school or equivalent (Required)

Experience:

Administrative: 1 year (Preferred)
Customer service: 1 year (Preferred)

Ability to Commute:

Kutztown, PA 19530 (Required)

Ability to Relocate:

Kutztown, PA 19530: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Refine Your Search

front office coordinator jobs in leesport pa

Administrative Assistant

Administrative Coordinator

Dental Receptionist (Patient Coordinator)

25-26 Clerical Assistant 2 Pool

Office & Facilities Coordinator

Patient Coordinator

Treatment Coordinator

Dental Front Desk Coordinator

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