Top 421 Administrative support assistant Jobs in Lenexa, Ks

Office Manager
Black Oak Construction LLC —Overland Park, KS
- $18 - $23 an hour
- Part-time
- Background check
- Microsoft Outlook
- Customer service
- 401(k)
- Parental leave
Quick Apply
Administrative Assistant to the General Councilors
Sisters of Charity of Leavenworth —Leavenworth, KS
- Urgently hiring
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Credentialing Specialist/Administrative Assistant
CNSCares —Overland Park, KS
- $20 - $23 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
13d
Administrative Assistant
GridHawk LLC —Kansas City, MO
- Monday to Friday
- Background check
- Pass drug screening
- Research
- Paid holidays
- Disability insurance
Quick Apply
Assistant Executive Director (LNHA)
Senior Star —Kansas City, MO
- Full-time
- Sales
- Residential
- 3 years
Quick Apply
9d
Senior Administrative Assistant
Synergy Staffing Services —Kansas City, MO
- $24 - $27 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
9d
Executive Legal Assistant
Robert Half —Independence, MO
- $55,000 - $72,000 a year
- Travel
- US work authorization
- Senior level
- Disability insurance
- Dental insurance
Quick Apply
2d
Receptionist
Lakeview Village —Lenexa, KS
- Full-time
- Writing skills
- Basic math
- English
- Dental insurance
- On-the-job training
Quick Apply
12d
Medical Front Office Coordinator (Functional Medicine Practice)
Premier Integrative Health —North Kansas City, MO
- From $23 an hour
- Full-time
- Google Workspace
- Administrative experience
- Clinic
- Wellness program
- Paid holidays
Quick Apply
13h
Legal Secretary
Sanders Warren & Russell LLP —Overland Park, KS
- $50,000 - $60,000 a year
- Full-time
- Writing skills
- Mid-level
- Microsoft Office
- Health savings account
- Health insurance
Quick Apply
Legal Administrative Assistant
Shook, Hardy and Bacon —Kansas City, MO
- Urgently hiring
- Microsoft Outlook
- Mid-level
- 3 years
Quick Apply
14d
Branch Office Administrator
Edward Jones —Blue Springs, MO
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
3d
Sales Project Coordinator
Remedi8 Holdings Corp —Lenexa, KS
- $22 - $26 an hour
- Full-time
- Background check
- Salesforce
- Writing skills
- Paid holidays
- Disability insurance
Quick Apply
1d
office manager
RADIANT GRIN SOLUTIONS LLC —Olathe, KS
- $28 - $33 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
The Taylor-Made Team —Prairie Village, KS
- $60,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- In-person
- 401(k)
- Paid time off
Quick Apply
Administrative Coordinator
Kiewit Corporation —Lenexa, KS
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Executive Assistant - Aviation & Federal (Kansas City)
Burns & McDonnell —Kansas City, MO
- Full-time
- Microsoft Excel
- Office
- Bachelor's degree
Kiewit Nuclear Solutions- Administrative Assistant-Lenexa, KS- Business Development
Kiewit Corporation —Lenexa, KS
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
8d
Executive Secretary to City Manager
City of Kansas City —Kansas City, MO
- $5,910 - $9,010 a month
- Email
- Background check
- 5 years
- Pass drug screening
- Paid parental leave
- Paid holidays
9d
Executive Assistant - Court Administrator's Office
Circuit Court of Jackson County, Missouri —Kansas City, MO
- $30.07 an hour
- Full-time
- 6 years
- Word processing
- Mid-level

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Office Manager

Black Oak Construction LLC
Overland Park, KS

Quick Apply

Job Details

Part-time
$18 - $23 an hour

Benefits

401(k)
Parental leave
Flexible schedule

Qualifications

Accounting experience within construction industry
Cost management
Cash flow management
Accounting systems
Customer communication
Business Management
Construction payment applications
Microsoft Outlook
Buildertrend
Construction management software
Small business experience
Content creation
Job order costing
Attention to detail
Construction industry experience
Financial record maintenance
QuickBooks Online
QuickBooks
Newsletters (communication methods)
Construction accounting
Office management
Associate's degree

Full Job Description

OFFICE MANAGER / BOOKKEEPER

GENERAL DESCRIPTION:

We are a small but rapidly growing general contractor that specializes in design and build renovation and construction projects. We pride ourselves on professionalism, organizational excellence, and a seamless client experience. We are looking for a high-energy, detail-oriented Office Manager to join our team and act as the backbone of our daily operations.

We are looking for an office manager to coordinate bookkeeping duties with 3rd party accounting service, organize and coordinate administration duties and office procedures, and assist production and sales staff with client communication. The office manager's role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Assisting with company marking activity to include web content, social media management, newsletter content, and customer appreciation events will also be a key role. Primary office manager duties and responsibilities include daily, weekly, and monthly bookkeeping duties, scheduling meetings and appointments, communicating with clients, employees, vendors, and subcontractors, and providing general administrative management and support to our staff. A minimum of five years previous experience as a front office manager or office administrator in a small to medium sized construction company is required. A successful construction company office manager would have extensive experience with construction bookkeeping and job costing using QuickBooks Online, along with a variety of office software (email tools, spreadsheets and databases). Ultimately, the office manager should be able to manage company financial status, ensure the smooth running of the office, and help to improve company procedures and day-to-day operations.

This isn’t just an administrative role; it’s a key position for our company’s growth. A successful office manager will manage our financial health through construction-specific bookkeeping, maintain our professional brand via social media and marketing, and ensure our office runs like a well-oiled machine.

ADMINISTRATIVE DUTIES:

Communication – voice & written communications with customers, coworkers, vendors, and subcontractors
Office Maintenance – maintain organized and professional workspace, ensure office common areas are kept neat & tidy; organize and maintain company files
Human Resource – maintain employee records; subcontractor and vendor insurance & billing information is correct and current
Company Perception / Marketing – assist in marketing development, maintaining company’s professional social media presence, and continued client / customer communications
Company Systems Development – assist owners and managers with systems development, provide input to insure smooth data communication between production, sales, and administration systems
Assist sales with document preparation

BOOKKEEPING / ACCOUNTING DUTIES:

Coordinate with 3rd party accounting service to upload invoices, bills, and credit card account receipts; print checks from QuickBooks Online; and insure accuracy of job costing
Client / customer invoicing
Payroll management through 3rd party payroll service
Assist with tax document preparation for CPA
Manage company cash-flow system & report to owners & managers
Produce company and project financial reports & review with owners & managers
Participate in project cost review meetings

Office manager will work closely with owners to maintain daily office operations and organization, and assist sales efforts by helping out with client / customer communications. This position is key to the successful growth of the company. A successful office manager will have a positive outlook and reflect the company’s professionalism to clients, vendors, subcontractors, and other employees & team members. The right candidate will possess the following skills, experience, and education:

Proven experience as an Office manager, Front office manager or Administrative assistant
Knowledge of office administrator responsibilities, systems and procedures
Be able to sit at a desk and work at a desktop computer for some extended periods
Be able to lift a minimum of 25 lbs.
Proficient with MS Outlook, Word, Excel, PowerPoint, etc.
Proficient with QuickBooks Online and construction job costing accounting
Must be able to learn to use BuilderTrend construction management software as it integrates with QuickBooks
Hands on experience with office machines (e.g. desktop computers and printers)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements to existing systems, and assist in developing new systems
Arrive at work ready to perform the daily tasks and duties with a positive outlook
Minimum of five years bookkeeping and front office experience within the construction / general contracting industry
Minimum education is Associates Degree in accounting / bookkeeping, business management, or equivalent

Pay: $18.00 - $23.00 per hour

Benefits:

401(k)
Flexible schedule
Parental leave

Application Question(s):

At least 3 years of social media and general marketing experience preferred.

Education:

Associate (Preferred)

Experience:

QuickBooksOnline: 5 years (Required)
Construction company office management: 5 years (Required)
Construction company bookkeeping: 5 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative support assistant jobs in lenexa, ks

Office Manager

Administrative Assistant to the General Councilors

Credentialing Specialist/Administrative Assistant

Administrative Assistant

Assistant Executive Director (LNHA)

Senior Administrative Assistant

Executive Legal Assistant

Receptionist

Medical Front Office Coordinator (Functional Medicine Practice)

Legal Secretary

Legal Administrative Assistant

Branch Office Administrator

Sales Project Coordinator

office manager

Executive Assistant

Administrative Coordinator

Executive Assistant - Aviation & Federal (Kansas City)

Kiewit Nuclear Solutions- Administrative Assistant-Lenexa, KS- Business Development

Executive Secretary to City Manager

Executive Assistant - Court Administrator's Office

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