Top 19 Administrative coordinator Jobs in Lexington, Ky

Office Coordinator
Willow Tree Pediatrics of Lexington —Lexington, KY
- $21 - $29 an hour
- Full-time
- Background check
- Medical office experience
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
FRONT DESK COORDINATOR
Hamburg Family Dental —Lexington, KY
- Part-time
- In person
- Dental office
- Computer literacy
- High school diploma or GED
Office Coordinator
The Beaufort Bonnet Company —Lexington, KY
- Online Application
- Microsoft Word
- Research
- Mid-level
- Health insurance
- Tuition reimbursement
3d
Patient Service/Front Desk Coordinator
MyEyeDr. —Lexington, KY
- Weekends as needed
- Computer literacy
- Administrative experience
- Computer skills
- Paid holidays
- Health insurance
Contract Administration Coordinator
Davis H Elliot Company, Inc. —Lexington, KY
- Mid-level
- Databases
- Experience equivalent to degree accepted
- Paid training
- Disability insurance
Dual Credit Administrative Coordinator (Student Support Specialist III)
Kentucky Community and Technical College System —Lexington, KY
- $3,490 - $4,363 a month
- Full-time
- Mid-level
- University
- Bachelor's degree
- Paid holidays
- Health insurance
13d
Front Desk & Client Experience Coordinator
Med Spa and Medical Clinic —Lexington, KY
- $19 - $21 an hour
- Full-time
- HIPAA
- High school diploma or GED
- Organizational skills
- Health insurance
- Paid time off
Quick Apply
Client Coordinator
Mulberry Builders —Lexington, KY
- $16 - $20 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
9d
Front Office Coordinator Float - Kentucky
Athletico Physical Therapy —Lexington, KY
- $15.00 - $23.50 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Paid parental leave
- Health savings account
Front Desk Coordinator
OMS360 —Lexington, KY
- Full-time
- Dental office
- Travel
- Computer skills
Quick Apply
Front Desk Coordinator - Lexington, KY
The Joint Chiropractic —Lexington, KY
- $14 - $20 an hour
- Full-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
Quick Apply
Care Coordinator (Medical Receptionist/PSR)
Commonwealth Hand and Physical Therapy —Lexington, KY
- $18 an hour
- Full-time
- HIPAA
- High school diploma or GED
- Clinic
- Dental insurance
- Paid time off
8d
Operations Coordinator for The Thoroughbred Center
Keeneland Association Inc —Lexington, KY
- $22 an hour
- Full-time
- Computer literacy
- High school diploma or GED
- Ability to lift 50 pounds
5d
Conference Center Coordinator (Administrative Assistant III)
Kentucky Community and Technical College System —Versailles, KY
- From $37,944 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Office Coordinator
StepStone Family & Youth Services —Richmond, KY
- $15.50 - $16.00 an hour
- Full-time
- Microsoft Word
- Mid-level
- Office
11d
Patient Service/Front Desk Coordinator Part Time
MyEyeDr. —Paris, KY
- Part-time
- Administrative experience
- Computer skills
- Communication skills
Athlete & Horse Services Coordinator
US Equestrian Fed —Lexington, KY
- Full-time
- Research
- Office
- High school diploma or GED
Quick Apply
5d
Showroom Coordinator
Dan Cummins of Georgetown —Georgetown, KY
- $14 an hour
- Part-time
- Dealership
- Administrative experience
- High school diploma or GED
- Employee discount
Quick Apply

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Office Coordinator

Willow Tree Pediatrics of Lexington
Lexington, KY

Quick Apply

Job Details

Full-time
$21 - $29 an hour

Benefits

Paid holidays
Health insurance
Paid time off
Retirement plan

Qualifications

Practice management
Accounts receivable management
Medical office experience
Regulatory reporting
Administrative experience
Accounts payable management
Bachelor's degree
Health regulation policy knowledge
Healthcare practice operations management
Pediatrics

Full Job Description

Office Coordinator (Pediatric Medical Office)

Willow Tree Pediatrics of Lexington is seeking a highly organized, proactive Office Coordinator to lead the day-to-day operations of our pediatric medical office. This is a key leadership role for someone who thrives on ownership, problem-solving, and creating a smooth, welcoming experience for patients, families, providers, and staff.

The Office Coordinator serves as the operational backbone of the practice—overseeing front office workflow, supporting the provider, coordinating staff coverage, and ensuring the office runs efficiently and professionally each day.

Key Responsibilities

Office & Operations Management

Serve as the primary on-site coordinator responsible for the daily functioning of the office
Prioritize exceptional patient service as the office’s top commitment
Coordinate office workflow, staffing coverage, and administrative support to ensure seamless operations
Act as the main liaison for facilities, security, maintenance, emergency preparedness, and building access
Maintain a clean, organized, and welcoming reception and office environment

Staff Coordination & Support

Coordinate schedules, coverage, and time-off requests in accordance with policies
Assist with onboarding and orientation of new hires
Communicate attendance, performance, or personnel-related concerns to the provider
Support medical assistants and front desk staff with projects and overflow needs

Administrative Leadership

Support the provider with administrative tasks including scanning, copying, faxing, scheduling, and technical assistance
Answer and route incoming calls professionally
Greet patients and vendors with warmth and professionalism
Schedule appointments, meetings, and vendor visits; assist with agendas and meeting minutes
Order and maintain office supplies, samples, and inventory
Track purchases and assist with basic budget monitoring

Insurance, Billing & Patient Accounts

Manage insurance billing processes, including claim submission, payment posting, and ledger maintenance
Post insurance and patient payments accurately to patient ledgers
Review, reconcile, and address outstanding balances and discrepancies
Discuss reasons for ledger balances with parents and guardians in a clear, professional, and compassionate manner
Explain insurance Explanation of Benefits (EOBs) to parents and assist them in understanding coverage, patient responsibility, and next steps
Provide general information and answer questions regarding patient accounts

Compliance & Documentation

Provide administrative support for insurance renewals, accreditation, and regulatory reporting
Assist with clinical affiliation agreements and related documentation

Additional Duties

Assist with holiday decorating and office events
Handle special projects and other duties as assigned

Qualifications

Bachelor’s Degree (Required)
Minimum of 1 year of medical office administrative or medical office coordinator experience(Required)
Strong organizational skills with the ability to prioritize and manage multiple tasks under time constraints
Tech-savvy with strong experience using Google Calendar and the ability to learn EHR systems (Veradigm experience a plus)
Excellent written and verbal communication skills
Professional, confident, and courteous demeanor with patients, families, staff, and vendors
Critical thinker with sound judgment and comfort navigating ambiguity
Passion for pediatrics and a genuine desire to support children and families

What We’re Looking For

A self-starter who takes ownership and pride in running an office well
Someone eager to grow personally and professionally
A calm, mature presence who handles people and challenges with integrity and confidence

Benefits

We offer a supportive culture along with competitive benefits, including:

80 hours of PTO annually, increasing with tenure
Medical insurance
Retirement plan with matching
Holiday pay

Job Type: Full-time

Pay: $21.00 - $29.00 per hour

Benefits:

Health insurance
Paid time off
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in lexington, ky

Office Coordinator

FRONT DESK COORDINATOR

Office Coordinator

Patient Service/Front Desk Coordinator

Contract Administration Coordinator

Dual Credit Administrative Coordinator (Student Support Specialist III)

Front Desk & Client Experience Coordinator

Client Coordinator

Front Office Coordinator Float - Kentucky

Front Desk Coordinator

Front Desk Coordinator - Lexington, KY

Care Coordinator (Medical Receptionist/PSR)

Operations Coordinator for The Thoroughbred Center

Conference Center Coordinator (Administrative Assistant III)

Office Coordinator

Patient Service/Front Desk Coordinator Part Time

Athlete & Horse Services Coordinator

Showroom Coordinator

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