Top 21 Conference coordinator Jobs in Lexington, Ky

Conferences and Events Coordinator
National Association of State Procurement Official —Lexington, KY
- $60,000 - $72,000 a year
- Full-time
- Remote
- Marketing
- Inventory management
- Research
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10h
Administrative Professional
K&K Technical —Georgetown, KY
- $25 - $30 an hour
- Overtime
- Microsoft Outlook
- Mid-level
- Office
Witness Coordinator
KMRG, LLC —Lexington, KY
- $21 - $26 an hour
- 8 hour shift
- Mid-level
- Office
- Administrative experience
Office Coordinator
The Beaufort Bonnet Company —Lexington, KY
- Online Application
- Microsoft Word
- Research
- Mid-level
- Health insurance
- Tuition reimbursement
1d
Esports Coordinator- Student Support Specialist III
Kentucky Community and Technical College System —Lexington, KY
- $3,490 - $4,363 a month
- Full-time
- Research
- Mid-level
- Driver's License
- Paid holidays
- Health insurance
11d
Conference Center Coordinator (Administrative Assistant III)
Kentucky Community and Technical College System —Versailles, KY
- From $37,944 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Supply Chain Manager- Fazolis
FAT Brands Inc —Lexington, KY
- $80,000 - $110,000 a year
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
Quick Apply
Budget Analyst - Technical Career Field (TCF) Trainee
US Veterans Health Administration —Lexington, KY
- $40,736 - $52,957 a year
- Part-time
- Microsoft Word
- Background check
- Psychiatry
- On-the-job training
2d
Print and Mail Services Coordinator
Ricoh —Versailles, KY
- Overtime
- Computer literacy
- Mid-level
- High school diploma or GED
Coordinator, Video Football
Eastern Kentucky University —Richmond, KY
- Full-time
- Background check
- Management
- University
9d
Engineer - Battery Projects
Toyota —Georgetown, KY
- Overtime
- Mid-level
- Presentation skills
- Travel
- Paid holidays
- Relocation assistance
10d
Commercial Marketer
Paul Davis Restoration of Lexington, KY —Lexington, KY
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Continuing education credits
- Health insurance
Quick Apply
School Based Float Nurse
Family Medical Centers —Versailles, KY
- Full-time
- CPR Certification
- Float pool
- RN License
- Disability insurance
- Health insurance
Quick Apply
Senior Geomatics Technologist
Ayoroa Simmons LLC —Lexington, KY
- Full-time
- Civil engineering
- 5 years
- Office
- Health insurance
- Dental insurance
Quick Apply
Experience Manager
Ulta Beauty, Inc. —Frankfort, KY
- Weekends as needed
- Cosmetology License
- Merchandising
- Data analysis skills
Physician (Non-Invasive Cardiologist)
US Veterans Health Administration —Lexington, KY
- $325,000 - $400,000 a year
- Weekends as needed
- Background check
- Medicine
- Management
- Paid holidays
- Loan repayment program

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conference coordinator jobs near lexington, ky

Conferences and Events Coordinator

National Association of State Procurement Official
Lexington, KY

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Job Details

Full-time
$60,000 - $72,000 a year
10 hours ago

Qualifications

Sourcing

Full Job Description

JOB TITLE: Conferences and Events Coordinator

EMPLOYER: National Association of State Procurement Officials (NASPO)

DEPARTMENT: Conferences and Events

REPORTS TO: Conferences and Events Director

GRADE: 24

SALARY: $60,000 - $72,000

SUMMARY: The National Association of State Procurement Officials (NASPO) is recruiting for a Conferences and Events Coordinator. This position works on a variety of large and smaller scale strategic events and special projects that support the organization’s mission, including but not limited to Annual Conference, NASPO Exchange, Regional Conferences, REACH Conference, Executive Leadership Program, State Procurement Law Institute, State Training Coordinators Conference, Academic Forum, Incoming Leaders Meeting, Sourcing Team Meetings, and International Summit

This position supports the Conferences and Events Director in coordinating all conference and event logistics for all NASPO conferences and events, including but not limited to planning committee meetings, program agendas, keynote speaker research, session development, speaker and talent acquisition, communications plans, marketing, conference website and registration, site searches, lodging and facilities, food and beverage menus, charitable service projects, audio/visual support, furniture, event technology, program apps, procurement and contracts, and transportation, parking, and security. The Coordinator develops strong working relationships across the entire NASPO community in the conduct of this important work.

DUTIES AND RESPONSIBILITIES:

Supports Conference Planning Committees, Subcommittees. This involves compiling and distributing meeting schedules, agendas, and supporting documents; taking minutes; summarizing discussions, outcomes, and action items; scheduling conference calls, webinars, and meeting space; and making telecommunications and logistical arrangements.
Drafts an event RFP (Request for Proposal) using historical data and current needs assessment; broadcasts to prospective facilities; tracks incoming proposals; and prepares a facility comparison grid.
Coordinates all conference and event logistics, including but not limited to venues, caterers, speakers and talent, exhibitors/vendors (if appropriate), security, technical equipment, off-site activities, furniture and decorations, marketing and outreach content, and program materials.
Assists with keynote and session speaker recruitment and compiles speaker biographies, sample videos, references, and program content and materials.
Coordinates exhibitor/vendor reservations, materials, and set-up; and drafts exhibit space layout.
Coordinates registration process and monitors registrations and registrations in box on a regular basis. Provides summary reports (pickup reports) to the Conferences and Events Director on registrants, including travel and lodging.
Researches and makes recommendations for national anthem and honor/color guard and NASPO Cares (charity organizations) based on the direction provided by Planners and Directors.
Secures price quotes for conference SWAG and prepares appropriate packaging and labeling, etc.
Works collaboratively with the Contract and Financial Services team to contract with vendors and suppliers, i.e., hotels, transportation, speakers, talent, music, audio-visual and event production, exhibit decorators, event insurance, etc.
Monitors the hotel and/or venue contract, including but not limited to food and beverage minimums, room block commitments and cut-off dates, and overflow properties. Reviews hotel and airline discrepancy reports and follows up to resolve discrepancies.
Provides project status reports and participates in regularly scheduled team meetings, Conference Planning Committee meetings, and all staff meetings.
Assists with the entire event set-up including event contractor move-in, pre-con conference, rehearsal and dry-run; and serves as a resource person for all on-site logistics throughout the duration of the event.
Takes inventory of all conference materials, orders adequate supplies to replenish the onsite travel kits, research and orders appropriate promotional items (“swag”), organizes all onsite materials for shipping, creates inventory of items shipped by box/carton, which may involve being at NASPO headquarters or production warehouse, where conferences materials are stored.
Assists with the preparation of a final report for each conference or event that summarizes the event highlights; evaluation feedback from attendees, committee members, and NASPO staff; recommendations to improve the program planning, content, and event logistics; and reconciliation of revenue and expenses.
Handles special projects and other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

No supervisory responsibilities.

MINIMUM QUALIFICATIONS:

Bachelor’s degree preferred in Business Administration, Marketing, Communications or related field. Education may be substituted for certifications and/or years of experience in the meeting planning industry.
Minimum two (2) years direct, paid, full-time experience coordinating conferences and events.
Minimum two (2) direct conference and event planning experience in a governmental, non- profit, or educational setting.
Must either already possess or obtain the following CVENT certification within the first 6 months of employment: Event Management, Attendee Hub, and Venue Sourcing.

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Refine Your Search

conference coordinator jobs in lexington, ky

Conferences and Events Coordinator

Administrative Professional

Witness Coordinator

Office Coordinator

Esports Coordinator- Student Support Specialist III

Conference Center Coordinator (Administrative Assistant III)

Supply Chain Manager- Fazolis

Budget Analyst - Technical Career Field (TCF) Trainee

Print and Mail Services Coordinator

Coordinator, Video Football

Engineer - Battery Projects

Commercial Marketer

School Based Float Nurse

Senior Geomatics Technologist

Experience Manager

Physician (Non-Invasive Cardiologist)

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