Top 23 Senior program assistant Jobs in Libertyville, Il

Senior Administrative Assistant
Hollister Incorporated —Libertyville, IL
- $62,000 - $90,000 a year
- 6 years
- Research
- Office
- Paid holidays
- Disability insurance
Senior Administrative Assistant, IMCO, Eyecare & Specialty
AbbVie —Mettawa, IL
- $27.00 - $48.80 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- 5 years
- Office
- Paid holidays
- Health insurance
10d
Assistant Executive Director
Vantage Senior Care —Des Plaines, IL
- $75,000 - $85,000 a year
- Full-time
- Mid-level
- Contracts
- Leadership
- Health insurance
- Dental insurance
Quick Apply
9d
Senior Administrative Assistant, International & State Government Affairs
AbbVie —North Chicago, IL
- $27.00 - $48.80 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Senior Executive Assistant I
W.W. Grainger —Lake Forest, IL
- $73,400 - $97,800 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Dental insurance
5d
Senior Project Coordinator
Abbott Laboratories —Abbott Park, IL
- $78,000 - $156,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Tuition reimbursement
10d
Senior Program Specialist - Engagement and Culture (Hybrid)
AbbVie —North Chicago, IL
- $84,500 - $162,000 a year
- Full-time
- Hybrid work
- Master's degree
- Bachelor's degree
- Senior level
- Paid holidays
- Health insurance
13d
Hospice Administrative Assistant
All Care Health —Palatine, IL
- $23 - $28 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Dental insurance
- Vision insurance
Quick Apply
Parish Office Senior Administrative Assistant - St. Joseph Catholic Church - Libertyville - Vic. I
St. Joseph (Libertyville) —Libertyville, IL
- $26 - $28 an hour
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
6d
Program Management Coordinator Sr./Order Management Specialist
Plexus —Buffalo Grove, IL
- $54,500 - $81,700 a year
- Background check
- Inventory management
- Pass drug screening
- Health insurance
- Dental insurance
Senior Executive Assistant - Hybrid - Rosemont, IL
GOGcG —Chicago, IL
- $88,000 - $95,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
- Paid holidays
11d
Senior Executive Assistant
S & C Electric Company —Chicago, IL
- $79,827.00 - $105,767.86 a year
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Health savings account
Senior Certification Program Associate, GMA
UL Solutions —Northbrook, IL
- $54,000 - $72,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
2d
Administrative Assistant
Three Crowns Park —Evanston, IL
- $19.13 - $25.43 an hour
- Full-time
- English
- Office
- Residential
- 403(b) matching
- AD&D insurance
Quick Apply
4d
DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)
InfiniSource Consulting Solutions —Chicago, IL
- Full-time
- English
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Executive Assistant to C-Suite
BoldAge PACE —Lincolnwood, IL
- $79,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Memory Care Coordinator Assistant
The Sheridan at Tyler Creek —Elgin, IL
- $22 an hour
- Full-time
- Management
- English
- Mid-level
- Disability insurance
- Dental insurance
Quick Apply
Senior Desktop Support Specialist
SDI Presence —Chicago, IL
- $60,000 - $79,000 a year
- Full-time
- Background check
- Driver's License
- Mentoring
- Wellness program
- Disability insurance
Quick Apply
11d
IT Technical Support Specialist, Senior
Lawson Products —Chicago, IL
- $73,400 - $88,040 a year
- Weekends as needed
- Computer science
- Computer Science
- Research
- Paid holidays
- Health insurance
8d
Manager, Senior Application Specialist - IT Banking Support
Wintrust Financial Corporation —Rosemont, IL
- $125,000 - $145,000 a year
- Full-time
- 7 years
- Supervising experience
- Continuous improvement
- AD&D insurance
- Employee stock purchase plan
11d

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Senior Administrative Assistant

Hollister Incorporated -
Libertyville, IL

Apply Now

Job Details

$62,000 - $90,000 a year

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Adoption assistance
Vision insurance
Life insurance

Qualifications

Executive administrative support
Research

Full Job Description

We Make Life More Rewarding and Dignified

Location: Libertyville
Department:

Summary

Supporting the Vice President, Sales for the Americas, the Senior Administrative Assistant provides senior-level administrative, operational, and coordination support to executive and functional leaders. Acts as a trusted partner by managing complex calendars, meetings, communications, and travel; supporting projects and internal initiatives; maintaining functional systems and records; and enabling effective daily operations. Ensures leaders are prepared, information flows efficiently, and stakeholders experience a high standard of professionalism, discretion, and responsiveness within a fast-paced, global environment.

This role is based in Libertyville, IL with an onsite requirement of 4 days in office weekly.

Responsibilities

Provide high-level administrative and executive support to senior leaders, including calendar ownership, meeting coordination, and global scheduling.
Prepare leaders for meetings by coordinating agendas, materials, and follow-up actions.
Arrange domestic and international travel, including visa requirements, logistics, and expense reporting.
Draft, edit, and distribute correspondence, reports, presentations, and communications, many of a confidential nature.
Serve as a primary point of contact for internal and external stakeholders and appropriately triage requests.
Plan and execute meetings, leadership sessions, events, and internal forums.
Maintain functional systems, files, records, and SharePoint sites; enter and manage data in enterprise systems such as learning management and project tools.
Support functional communications, internal change initiatives, and departmental reporting.
Assist with research, projects, cost center tracking, budgeting activities, and other initiatives as assigned.
Collaborate with HR, IT, Finance, Legal, and Facilities to support onboarding, compliance, and operational needs.

Essential Functions of the Role

Communicate effectively via email, phone, and virtual platforms.
Collaborate across departments to support organizational goals.
Participate in cross-functional meetings and initiatives.
Maintain and analyze data using tools like Excel, SAP, or HRIS systems.
Prepare reports and dashboards for internal stakeholders.
Ensure data accuracy and confidentiality in compliance with company and legal standards.
Manage multiple priorities and deadlines in a fast-paced environment.
Lead or support special projects aligned with departmental objectives.
Demonstrate initiative in identifying process improvements or automation opportunities.
Serve as a point of contact for internal and external stakeholders.
Provide guidance on policies, procedures, and benefits (where applicable).
Adhere to company policies, including those related to ADA, data privacy, and ethics.
Maintain secure handling of sensitive information.

Education & Work Requirements

Associate's Degree with a minimum of 6 years of related experience

Education & Work Preferences

Minimum of 6 years of progressive administrative, executive assistant, or similar experience supporting senior leaders or functions.
Associates degree or higher is required.
Demonstrated experience managing calendars, meetings, travel, expenses, documentation, and confidential information in a professional business environment.
Ability to manage multiple priorities in a dynamic business environment.
Availability during standard business hours to support assigned leaders.
Occasional business travel and attendance at meetings or events.

Competencies

Be Agile - Innovates and adapts quickly, approaching change with curiosity while persisting through obstacles.
Be Customer Centric - Considers the needs, experiences and feedback of customers in all we do.
Be People-Focused - Builds trust and collaborates with an inclusive and empathetic approach.
Be Performance Driven - Operates with an ownership mindset, driving meaningful outcomes.
Live The Schneiders’ Legacy, Our Noble Purpose - Passionately serves Our Mission and Vision, while demonstrating the Immutable Principles.

Our Total Rewards package in aggregate is above market and includes competitive pay, paid time off programs, peer-to-peer recognition, health and life insurance, wellness programs and incentives, and generous retirement savings.

The anticipated base pay range for this position is $62,000 - $90,000 yearly. The actual salary varies based on applicant's location, education, experience, skills, abilities, and other legitimate business factors.
The Company’s health and welfare benefits include medical, prescription, dental, vision, spending/savings accounts, disability, company paid (parental and caregiver) leaves, statutory leaves/disability programs, accident, life, wellbeing, education assistance, adoption assistance, and voluntary benefit programs.
The Company’s 401(k) Retirement Savings Plan includes: auto-enrollment, ROTH, vesting and eligible participants “safe harbor” matching contributions.
The Company’s paid time off benefits include: 11 paid holidays, paid vacation based on length of service and exempt/non-exempt status, and sick days based on statutory requirements and/or exempt/non-exempt status.
The Company’s additional benefits include: education assistance and adoption assistance benefit programs.

About Hollister Incorporated
Hollister Incorporated is an independent, employee-owned company that develops, manufactures and markets healthcare products worldwide. The company spearheads the advancement of innovative products for ostomy care, continence care and critical care, and also creates educational support materials for patients and healthcare professionals. Headquartered in Libertyville, Illinois, Hollister has manufacturing and distribution centers on three continents and sells in nearly 80 countries. Hollister is a wholly owned subsidiary of The Firm of John Dickinson Schneider, Inc., and is guided both by its Mission to make life more rewarding and dignified for people who use our products and services, as well as its Vision to grow and prosper as an independent, employee-owned company, and in the process, to become better human beings.

EOE Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Req ID: 36431

Apply Now

Refine Your Search

senior program assistant jobs in libertyville, il

Senior Administrative Assistant

Senior Administrative Assistant, IMCO, Eyecare & Specialty

Assistant Executive Director

Senior Administrative Assistant, International & State Government Affairs

Senior Executive Assistant I

Senior Project Coordinator

Senior Program Specialist - Engagement and Culture (Hybrid)

Hospice Administrative Assistant

Parish Office Senior Administrative Assistant - St. Joseph Catholic Church - Libertyville - Vic. I

Program Management Coordinator Sr./Order Management Specialist

Senior Executive Assistant - Hybrid - Rosemont, IL

Senior Executive Assistant

Senior Certification Program Associate, GMA

Administrative Assistant

DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)

Executive Assistant to C-Suite

Memory Care Coordinator Assistant

Senior Desktop Support Specialist

IT Technical Support Specialist, Senior

Manager, Senior Application Specialist - IT Banking Support

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