Top 276 Office administrator Jobs in Lincoln, Ma

Studio Administrator & Procurement Manager
Didi Interiors + Architecture —Needham Heights, MA
- $25 - $40 an hour
- Part-time
- Background check
- Mid-level
- Office
- Flexible schedule
Quick Apply
6d
Office Manager/Administrative Assistant
Flynn Life Sciences Group —Framingham, MA
- $46,000 - $65,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
DC Supervisor - Office
O'Reilly Automotive Stores —Devens, MA
- $55,834 - $83,751 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Employee stock purchase plan
- Health insurance
Quick Apply
3d
Office Manager - Billerica
Nelson Connects —Billerica, MA
- $28 - $35 an hour
- Contract
- Google Workspace
- Mid-level
- Office
- Commuter assistance
- Health savings account
Quick Apply
Office Manager & Accounts Receivable Specialist
Confidential —Boston, MA
- $75,000 a year
- Full-time
- Spanish
- 5 years
- ERP systems
- Health insurance
- Dental insurance
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Office & Facilities Coordinator - Pay starting at $29.45/hr
Stryker —Waltham, MA
- $29.45 - $40.42 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health savings account
- AD&D insurance
12d
LN Concerts, Office Manager
Live Nation —Cambridge, MA
- $32.90 - $41.16 an hour
- Full-time
- Inventory management
- Writing skills
- Mid-level
- Health savings account
- Paid holidays
11d
Operations Associate & Receptionist
Visterra —Waltham, MA
- $30 - $36 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor's degree
Quick Apply
Office Svcs Manager
Actalent —Westford, MA
- $35 - $38 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Commuter assistance
- Health savings account
Quick Apply
2d
Group Administrative Assistant
MIT Lincoln Laboratory —Lexington, MA
- $32.00 - $38.10 an hour
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Administrator, Office
Simon Property Group —Burlington, MA
- $23.60 - $40.83 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
20h
Department Administrator
Werfen —Bedford, MA
- $100,000 - $125,000 a year
- Online Application
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
Office Manager - Odyssey Lincoln Facility
Odyssey Consulting —Lincoln, MA
- $64,000 - $74,000 a year
- Full-time
- Research
- Mid-level
- Office
- Retirement plan
Office and Events Coordinator
FirstLight Power —Burlington, MA
- $75,000 - $90,000 a year
- Hybrid work
- Microsoft Outlook
- 5 years
- Word processing
- Paid parental leave
- Health savings account
Quick Apply
Office Manager Full Time
Aieres Group —Burlington, MA
- $65,000 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
Office Manager/CSR
Russell Landscaping —Billerica, MA
- $27.24 - $32.80 an hour
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Paid time off
- Referral program
Quick Apply
11d
Administrative Coordinator
Tufts University —Boston, MA
- $27.85 - $38.50 an hour
- Hybrid work
- 5 years
- Mid-level
- High school diploma or GED
Office Administrator
OnPage —Waltham, MA
- Part-time
- Mid-level
- Office
- Communication skills
- Paid holidays
- Disability insurance
Office Administrator
RSM - Russian School of Mathematics —Lexington, MA
- $22 - $30 an hour
- Part-time
- Microsoft Word
- 1 year
- Associate's degree
- Health insurance
- Dental insurance
Quick Apply
Human Resources and Administrative Office Manager
Phillips Academy —Andover, MA
- $34 - $37 an hour
- Full-time
- Mid-level
- Office
- Residential
- Free parking
- Paid holidays
Quick Apply
11d

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office administrator jobs near lincoln, ma

Studio Administrator & Procurement Manager

Didi Interiors + Architecture
Needham Heights, MA

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Job Details

Part-time | Full-time | Contract
$25 - $40 an hour
6 days ago

Benefits

Flexible schedule

Qualifications

Optimizing workflow processes
Construction procurement
Project reporting
Managing customer accounts
Customer communication
Office activity coordination
Client onboarding
Accounts receivable management
Project documentation
Client inquiry handling
Interior design
Shipment tracking for distribution operations
Client file management
Project coordination
Purchase order management
Mid-level
Accurate transaction records management
Customer inquiry handling
Client invoicing
Customer payment reminders
Freight shipment tracking
Financial records management
Financial record maintenance
Automated procurement systems
Delivery record maintenance
AI-driven automation
Construction vendor management
Purchasing management systems (technically supported)
Communication skills

Full Job Description

Studio Administrator & Procurement Manager

Part-Time With Opportunity to Grow | Flexible Schedule | In Person | Needham, MA

Join Our Team

Didi, Interiors + Architecture is a women-led residential architecture and interior design firm creating thoughtful, highly personalized homes throughout Greater Boston.

Our collaborative, all-women team works across architecture, interior design, procurement, and construction. We believe great design should be beautiful, functional, and improve the way our clients live. We guide every project with creativity, organization, and exceptional care—from the first idea through completion.

We are looking for an organized, proactive, and technology-driven Studio Administrator & Procurement Manager to become an essential part of our team.

This position will begin at approximately 20 hours per week, with the opportunity to grow to 30–40 hours. The ideal candidate is detail-oriented, dependable, excellent at follow-through, and excited to use AI, automation, and technology to make our work more efficient.

What You’ll DoInvoicing and Administration

Prepare invoices and maintain client payment schedules.
Manage money in and money out and reconcile accounts.
Track payments and follow up on outstanding balances.
Maintain accurate client, vendor, project, and financial records.
Set up new clients, projects, folders, billing schedules, and vendor accounts.
Manage inquiries, onboarding, office organization, and administrative project closeout.
Help provide a warm, organized, and responsive client experience.

Procurement

Manage procurement from client approval through delivery and installation.
Prepare proposals, invoices, payment requests, and approval documentation.
Enter products, pricing, specifications, and vendor information.
Place orders and verify all order details.
Track lead times, backorders, shipping, receiving, and deliveries.
Communicate with clients, vendors, receivers, installers, and the design team.
Coordinate deliveries and furniture installations.
Manage damages, claims, replacements, cancellations, and returns.

Procurement and financial administration will be managed through Studio Designer, DesignFiles, and/or other programs adopted by the firm.

AI, Technology, and Growth

Use AI and automation to improve invoicing, procurement, onboarding, and administrative processes.
Identify repetitive tasks that can be simplified or automated.
Learn and implement new systems as the firm evolves.
As needed, assist with project-health, hours, and profitability reporting.

Qualifications

Exceptionally organized, accurate, and detail-oriented.
Proactive, dependable, and committed to follow-through.
Strong communication and problem-solving skills.
Comfortable with invoicing, reconciliations, purchase orders, and financial records.
Able to manage multiple projects and priorities.
Professional, warm, and service-oriented.
Interested in AI, automation, technology, and learning new systems.
"Studio Designer" and / or "Design Files" experience is highly preferred.
Experience in procurement, interior design, architecture, construction, or professional services is preferred.

Position Details

Approximately 20 hours per week initially, with the opportunity to grow
Flexible schedule
Fully in person in Needham, Massachusetts
Anticipated start: August or September 2026
Compensation based on experience

How to Apply

Email your résumé and a brief introduction explaining why you would be a great fit for Didi to [email protected]. Make sure to write "Studio Administrator & Procurement Manager Application" in the subject line.

Please include your favorite color so we know you read the complete posting.

Pay: $25.00 - $40.00 per hour

Benefits:

Flexible schedule

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in lincoln, ma

Studio Administrator & Procurement Manager

Office Manager/Administrative Assistant

DC Supervisor - Office

Office Manager - Billerica

Office Manager & Accounts Receivable Specialist

Office & Facilities Coordinator - Pay starting at $29.45/hr

LN Concerts, Office Manager

Operations Associate & Receptionist

Office Svcs Manager

Group Administrative Assistant

Administrator, Office

Department Administrator

Office Manager - Odyssey Lincoln Facility

Office and Events Coordinator

Office Manager Full Time

Office Manager/CSR

Administrative Coordinator

Office Administrator

Office Administrator

Human Resources and Administrative Office Manager

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