Top 12 Administrative assistant Jobs in Linn County Or

Administrative Assistant / Office Manager 3
Linn County Oregon —Linn County, OR
- $5,310 - $6,683 a month
- Full-time
- Clean driving record
- Mid-level
- Office
- Paid holidays
- Health insurance
1d
Administrative Assistant
Western University of Health Sciences —Lebanon, OR
- $20.97 an hour
- Part-time
- Microsoft Word
- Background check
- Microsoft Outlook
- Paid time off
- Retirement plan
Curriculum Coordinator
Western University of Health Sciences —Lebanon, OR
- $23.97 an hour
- Weekends as needed
- Background check
- Microsoft Outlook
- Experience working with individuals with disabilities
- Paid time off
- Retirement plan

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Administrative Assistant / Office Manager 3
Linn County Oregon —Linn County, OR
Possession of a valid Oregon Driver's License and an acceptable driving record is required. Position involves coordinating daily front office operations,…
$5,310 - $6,683 a month
1d
Job #26049 - Administrative Secretary (Special Education) - District Office and Seven Oak Middle School
Lebanon Community SD 9 —Lebanon, OR
Receives telephone calls and serves as a receptionist, giving related information as necessary. Demonstrated basic skills through a local academic assessment.
$21.48 - $28.27 an hour
11d

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Administrative Assistant / Office Manager 3

Linn County Oregon -
Linn County, OR

Apply Now

Job Details

Full-time
$5,310 - $6,683 a month
1 day ago

Benefits

Paid holidays
Health insurance
Dental insurance
Flexible spending account
Employee assistance program
Vision insurance
Loan forgiveness
Flexible schedule

Qualifications

Phone communication
Driver's License
Project management
Office management
Associate's degree

Full Job Description

Linn County General Services
330 Third Avenue SW Albany, Oregon 97321
✆ (541) 967-3880 [email protected]

JOB ANNOUNCEMENT

ORIGINAL POSTING DATE: August 12, 2026

Linn County General Services
ADMINISTRATIVE ASSISTANT / OFFICE MANAGER 3

Full-Time, 37.5 hours per week, Monday - Friday

POSITION SUMMARY: Linn County General Services is seeking an experienced Administrative
Assistant/Office Manager 3 to support the General Services Department. This professional-level
position involves coordinating daily front office operations, working with budget and financial
administration, human resources, assisting in contracts, and departmental procedures. The ideal
candidate will excel in helping the team with administrative tasks, handling confidential
information, and working closely with various stakeholders. This role is crucial for ensuring
efficient departmental front office operations.

KNOWLEDGE, SKILLS AND ABILITIES:

The Ideal candidate should have the following:

Extensive knowledge of office management practices.
Strong organizational and time-management skills to handle multiple projects and

deadlines.

Ability to independently complete complex tasks with minimal supervision.
Skills to analyze information, identify issues, and create effective solutions.
Competence in preparing clear and accurate correspondence, reports, and documents.
Ability to maintain precise financial and administrative records.
Experience in supervising and evaluating staff.
Excellent written and verbal communication skills, along with discretion in handling

confidential information.

Capability to build effective working relationships with various stakeholders.

ESSENTIAL FUNCTIONS OF THE JOB: The following duties represent the primary
responsibilities of this position. Specific assignments may change based on departmental needs.

Office and Administrative Management

Manage and coordinate the daily administrative operations of the General Services

office.

Plan, assign, coordinate, and review the work of assigned staff and coordinate workflow.
Provide administrative support to the Department Director and management team.
Develop, update, and maintain departmental forms, procedures, records, and

administrative systems.

Prepare, edit, and distribute correspondence, reports, memoranda, presentations, and

other documents.

Serve as a resource to employees and the public regarding departmental policies,

procedures, and processes.

Budget and Financial Administration

Assist the Department Director with preparation of the annual operating budget.
Monitor departmental expenditures and maintain appropriate expenditure controls.
Prepare and process invoices, vouchers, purchase orders, and other financial documents.
Review financial reports generated by the County Accounting Office and identify and

submit corrections as needed.

Assist with purchasing accounts payable, accounts receivable, and other fiscal activities.
Coordinate human resources activities for the department in accordance with County

policies and applicable employment requirements.

Assist with recruitment, interviewing, selection, onboarding, and orientation of employees.
Maintain personnel records, attendance records, and related documentation.
Prepare personnel action forms and other required employment documents.
Coordinate employee leave, workers' compensation, injury/accident reporting, and other

personnel processes as assigned.

Assist supervisors and management with employee performance, workplace concerns,

policies, and procedures.

Assist with development, administration, and monitoring of departmental contracts and

agreements. Monitor contractor and subcontractor compliance with contract requirements.

Assemble data and prepare reports, recommendations, and other information for

management.

Systems and Technology

Manage and maintain assigned departmental technical and administrative systems.
Maintain accurate electronic records and databases. Use Microsoft Office and other

County software systems to prepare documents, spreadsheets, reports, and financial
information.

Assist with department website content and other electronic information systems as

assigned.

Evaluate administrative processes and recommend improvements to increase efficiency

and effectiveness.

Perform other duties as assigned.

QUALIFICATIONS: An Associate's Degree in Business Administration or a related field with
major coursework in budgeting, computerized accounting systems, human resources, project
management, or a related discipline and at least four years of progressively responsible office
management experience in a high-level professional office environment, including experience
with staff supervision, financial or budget administration, project management, and basic human
resources operations.

Any satisfactory equivalent combination of education, training, and experience that
demonstrates the ability to successfully perform the duties of the position.

Page 2 of 3

SPECIAL QUALIFICATIONS

Possession of a valid Oregon Driver's License and an acceptable driving record is required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Work is generally performed in an office environment under typical office working conditions.
The position requires frequent communication with County employees, management, public
officials, contractors, vendors, and members of the public.

The employee will generally remain stationary for extended periods while performing computer
and administrative work and will occasionally move throughout the office and attend meetings.
The position requires the ability to communicate effectively in person, by telephone, and
electronically.

The employee must occasionally lift and/or move items weighing up to 25 pounds. Manual
dexterity and coordination are required when operating computers, telephones, financial and
database systems, printers, copiers, calculators, and other standard office equipment.

SALARY, BENEFITS, COMPENSATION: Linn County offers an excellent benefits package which
includes fully paid contribution to the Oregon Public Employees Retirement System, paid holiday, vacation
and sick leave, options for medical, dental and vision care insurance, options for deferred compensation,
an employee assistance program, longevity pay, alternate and flexible work schedules and more. Current
salary range and total compensation (depending on qualifications):

SALARY RANGE: $5,310 - $6,683 per month

BENEFITS: Enjoy eleven paid holidays, two floating personal days, as well as paid sick and
vacation time.

Public Service Loan Forgiveness, flexible spending accounts, employee assistance program and
participation in the Oregon Public Service Retirement System.

CLOSING DATE: Open until filled

HOW TO APPLY: Submit a completed Linn County Employment Application Form along with a resume
and cover letter to: Greg Hart, PO Box 100, Albany, Oregon 97321, or e-mail [email protected].
Application forms may be obtained, along with the Job Classification, at the Linn County webpage
https://www.co.linn.or.us/jobs.

LINN COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Page 3 of 3

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