Top 147 Administrative coordinator Jobs in Littleton Ma

Front Desk & Administrative Coordinator
Great Wave Acupuncture & Wellness —Westford, MA
- $22 - $30 an hour
- Part-time
- HIPAA
- In-person
- Communication skills
- On-the-job training
- Employee discount
Quick Apply
1d
Administrative Operations Coordinator
The Middlesex Corporation —Littleton, MA
- Part-time
- ERP systems
- Research
- Mid-level
- Travel reimbursement
- Health insurance
Dental Front Office Coordinator
Wayland Dental —Wayland, MA
- $24 - $28 an hour
- Full-time
- Dental office
- OSHA
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
Dental Front Desk Receptionist/Treatment Coordinator
Waban Dental Specialists Group —Newton Highlands, MA
- $20 - $31 an hour
- Full-time
- Dental office
- Mid-level
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Facilities Management Dispatcher/Office Coordinator
Wellesley College —Wellesley, MA
- $25.00 - $25.50 an hour
- Temporary
- Background check
- Spanish
- English
1d
Dental Insurance Coordinator/Frontdesk ( Dental experience required)
Burlington Smiles Dental —Burlington, MA
- $27 - $35 an hour
- Part-time
- Dental office
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Office Coordinator
Brandon School and Residential Treatment Center —Natick, MA
- $22 an hour
- Full-time
- Mid-level
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
1d
Senior Long-Term Care Medical Billing and Office Coordinator
Jewish Healthcare Center —Worcester, MA
- $35 - $40 an hour
- Full-time
- Background check
- Microsoft Excel
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Medical Scribe / Medical Office Coordinator/ Medical Assistant
Community Internist associates —Stoneham, MA
- $18 - $22 an hour
- Part-time
- Private practice
- Vital signs
- Writing skills
- Profit sharing
- Health insurance
Quick Apply
2d
Administrative Coordinator, Infectious Diseases
Beth Israel Lahey Health —Burlington, MA
- $23.73 - $31.94 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Hospital
- Research
8h
Operations Coordinator, Commercial
PharmaEssentia U.S.A. —Burlington, MA
- $67,320 - $99,960 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Word processing
- Mid-level
- Free parking
- Health insurance
Office & Facilities Coordinator - Pay starting at $29.45/hr
Stryker —Waltham, MA
- $29.45 - $40.42 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health savings account
- AD&D insurance
9h
Administrative Coordinator -CEVIHE
Tufts University —Somerville, MA
- $27.85 - $38.50 an hour
- Evenings as needed
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
Front Desk Coordinator/Administrative Assistant
Alexander Academy —Lunenburg, MA
- $19 - $24 an hour
- Full-time
- Microsoft Word
- Data entry
- Organizational skills
Quick Apply
9d
Administrative Coordinator, ObGyn
Beth Israel Lahey Health —Boston, MA
- $24.98 - $33.62 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Hospital
- English
Full Time Front desk/Patient Coordinator
Pediatric Dentistry and Orthodontics of Sudbury —Sudbury, MA
- $28 - $34 an hour
- Part-time
- Dental office
- Customer service
- English
- Health insurance
- 401(k)
Quick Apply
6d
Senior Administrative Coordinator
Worcester Polytechnic Institute —Worcester, MA
- $71,800 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Admin Support Coordinator - SK
Clean Harbors —Marlborough, MA
- $15.65 - $36.35 an hour
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Paid training
- Health insurance
Administrative Coordinator
Better Homes & Gardens Real Estate, The Masiello Group —Nashua, NH
- $23 - $27 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
9d
Executive Coordinator (PMO)
Merck KGaA —Burlington, MA
- $34 - $52 an hour
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
- Health insurance
- Paid time off

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Front Desk & Administrative Coordinator

Great Wave Acupuncture & Wellness
Westford, MA

Quick Apply

Job Details

Part-time
$22 - $30 an hour
1 day ago

Benefits

On-the-job training
Employee discount
Flexible schedule

Qualifications

In-person patient registration
Patient scheduling systems
Health insurance co-pays
HIPAA compliance
Maintaining an organized workspace
Overseeing health insurance pre-certification
Phone communication
Greeting customers
Practice management software
Patient demographics
HIPAA
Assisting medical staff
Healthcare referral management
Medical records
Healthcare privacy protection
Patient billing
Health insurance referral requirements
Handling patient inquiries
Managing patient records
Communication skills
Patient scheduling via phone
Entry level
Office phone management

Full Job Description

Front Desk & Administrative Coordinator (Part-Time)

Great Wave Acupuncture & Wellness | Westford, MA

About Great Wave Acupuncture

Great Wave is a thriving, patient-centered practice dedicated to providing exceptional care in a warm, welcoming environment. We pride ourselves on creating a positive experience for every patient who walks through our doors, and we believe our front desk team plays a vital role in making that happen. Our patients are wonderful, our providers are supportive, and we genuinely enjoy working together.

We're looking for someone who wants to become a valued, long-term member of our team as a Front Desk & Administrative Coordinator.

Position Overview

This is a part-time position, typically 20–30 hours per week, with all or the majority of hours scheduled on weekdays. We prefer candidates who are available to begin their workday by 9:00 AM on weekdays. Some flexibility may be available depending on the needs of the practice.

This position is the hub of our office. You'll be the first person our patients see and speak with, helping ensure that the practice runs smoothly while providing outstanding customer service and administrative support to our providers.

Previous medical office or front desk experience is strongly preferred, especially in acupuncture or another healthcare setting. We are happy to train the right candidate who is eager to learn, enjoys helping people, and is excited to grow with our practice.

Responsibilities

Welcome patients with warmth and professionalism
Answer incoming phone calls and respond to voicemails
Schedule and manage patient appointments
Check patients in and out efficiently
Collect copays and patient payments
Enter and maintain accurate patient information
Respond to emails and patient inquiries
Provide administrative support to our providers
Coordinate with our insurance billing team by verifying insurance information, obtaining referrals, and assisting with prior authorizations
Communicate with referring physician offices as needed
Help maintain an organized, efficient, and positive office environment

Preferred Qualifications

Experience with one or more of the following is highly desirable:

JaneApp practice management software or a similar healthcare practice management system
Medical or healthcare front desk experience
Familiarity with HIPAA privacy and confidentiality requirements
Health insurance terminology and patient insurance information
Prior authorizations and referrals
Electronic health records and scheduling software
Strong customer service experience, preferably in a healthcare setting

We're Looking for Someone Who Is

Friendly, personable, and enjoys interacting with people
Highly organized and detail-oriented
Proactive and takes initiative without waiting to be asked
Reliable and dependable
Comfortable multitasking in a busy office
A strong communicator, both in person and over the phone
A collaborative team player who enjoys supporting others
Comfortable learning new systems and workflows
Calm, professional, and compassionate when working with patients

Why You'll Love Working at Great Wave

Great Wave is a fun, supportive place to work. We have exceptional patients, caring providers, and a team that genuinely enjoys working together. We value kindness, collaboration, and creating an environment where both patients and staff feel welcome every day.

We offer:

On-the-job training
Supportive and collaborative work environment
Opportunity to grow with an established and expanding practice
Meaningful work helping people improve their health and well-being every day

If you're someone who enjoys helping others, thrives in an organized environment, and wants to be part of a compassionate healthcare team, we'd love to hear from you.

Pay: $22.00 - $30.00 per hour

Benefits:

Employee discount
Flexible schedule

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in littleton ma

Front Desk & Administrative Coordinator

Administrative Operations Coordinator

Dental Front Office Coordinator

Dental Front Desk Receptionist/Treatment Coordinator

Facilities Management Dispatcher/Office Coordinator

Dental Insurance Coordinator/Frontdesk ( Dental experience required)

Office Coordinator

Senior Long-Term Care Medical Billing and Office Coordinator

Medical Scribe / Medical Office Coordinator/ Medical Assistant

Administrative Coordinator, Infectious Diseases

Operations Coordinator, Commercial

Office & Facilities Coordinator - Pay starting at $29.45/hr

Administrative Coordinator -CEVIHE

Front Desk Coordinator/Administrative Assistant

Administrative Coordinator, ObGyn

Full Time Front desk/Patient Coordinator

Senior Administrative Coordinator

Admin Support Coordinator - SK

Administrative Coordinator

Executive Coordinator (PMO)

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