Top 11 Administrative assistant Jobs in Livingston, Al

Administrative Assistant, Department of Business Administration, Management, and Marketing and Department of Accounting, Finance, and Economics
University of West Alabama (UWA) —Livingston, AL
- Writing skills
- Office
- High school diploma or GED
4d
Administrative Assistant for the Department of Instructional Leadership and Support/ College of Education Receptionist
University of West Alabama (UWA) —Livingston, AL
- Google Workspace
- Mid-level
- Office
4d
Assistant Coach: Tennis
University of West Alabama (UWA) —Livingston, AL
- Mid-level
- Master's degree
- University
4d

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Administrative Assistant for the Department of Instructional Leadership and Support/ College of Education Receptionist
University of West Alabama (UWA) —Livingston, AL
Answer, screen, and direct incoming telephone calls, emails, and walk-in inquiries. Serve as the primary receptionist and first point of contact for the College…
4d

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Preschool Administrative Assistant
Primrose School of Lewis Center —Powell, OH
Has a degree in Early Childhood Education, Primary Education, or a related field, *and/or* at least two years’ work experience in a licensed childcare facility,…
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Administrative Support Assistant
Cambridge Investment Research Advisors —Columbus, OH
Financial services administrative support staff are responsible for *managing* projects, *follow-up* on pending projects, assisting current office staff, client…
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Administrative Assistant, Department of Business Administration, Management, and Marketing and Department of Accounting, Finance, and Economics

University of West Alabama (UWA)
Livingston, AL

Apply Now

Job Details

4 days ago

Qualifications

Phone communication
Writing skills
High school diploma or GED
Desktop applications
Schedule creation
Typing
Productivity software
Office phone management

Full Job Description

University of West Alabama: Academic Affairs: College of Business

Location

University of West Alabama

Open Date

Jul 22, 2026

Description

Primary Responsibilities

Serve as the primary administrative support for the Department Chairs, faculty, and students, by answering phones, responding to emails, and assisting with general inquiries.
Manage departmental records and office operations, including academic calendars, files, meeting minutes, requisitions, purchase requests, and room scheduling.
Coordinate textbook adoptions each semester by working with Department Chairs, faculty, the UWA Bookstore, and textbook publishers to ensure timely and accurate textbook orders.
Assist Department Chairs with the development and maintenance of course schedules, including processing course changes, Ad Astra updates, class change forms, and other scheduling adjustments.
Collect, review, organize, and maintain course syllabi, course schedules, and other instructional documentation each semester to ensure compliance.
Support accreditation, assessment, and compliance activities by collecting, organizing, maintaining, and archiving documentation for Department Chairs, faculty, and the Director of Accreditation.
Maintain departmental records through electronic filing and document management, including digitizing historical student and departmental files while ensuring confidentiality and compliance with university record retention policies.
Assist with the preparation and distribution of departmental communications, announcements, reports, forms, recruiting materials, and other correspondence.
Coordinate departmental meetings, special events, and student activities, including scheduling, room reservations, preparation of materials, and recording meeting minutes as needed.
Process purchase requests and assist with departmental budget-related documentation.
Assist in supervising and coordinating Graduate Assistants, student workers, and work-study employees, including onboarding, scheduling, and daily assignments.
Provide administrative support to faculty by assisting with routine departmental processes, university forms, instructional needs, document preparation, and other duties that support teaching, research, and service activities.
Maintain knowledge of university policies, procedures, academic calendars, curriculum requirements, and administrative systems to provide accurate information and effective support.
Perform other related duties as assigned by the Dean, Department Chairs, or other appropriate university administrators.

Qualifications

Required

High School Diploma or equivalent.
Excellent speaking and writing abilities and professional telephone demeanor.
Proficiency in the Microsoft Office suite of desktop applications and strong typing skills.
Ability to organize the flow of work, including filing, data collection, information, and appointment scheduling.
Ability to work effectively with other Divisional staff and other University offices.
Strong work ethic and proactive approach to problem-solving.
Willingness to learn university systems and software.
Customer Service Oriented.

Desired

Previous secretarial experience.
Associate degree or college coursework.

Application Instructions

Before hiring, the final candidate(s) must successfully pass a pre-employment background investigation, including information obtained from social media and other internet sources.

To Apply: When you select "Apply Now," you will be prompted to provide the following:

Cover Letter.
A current resume or CV.
Transcripts of all college work. Unofficial transcripts will suffice for application. Official transcripts must be submitted immediately upon employment.
Email and phone number of three professional references. Reference letters may be requested later.

Apply Now

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administrative assistant jobs in livingston, al

Administrative Assistant, Department of Business Administration, Management, and Marketing and Department of Accounting, Finance, and Economics

Administrative Assistant for the Department of Instructional Leadership and Support/ College of Education Receptionist

Assistant Coach: Tennis

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I want to receive the latest job alert for administrative assistant in livingston, al

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University of West Alabama: Academic Affairs: College of Business

Location

Open Date

Description

Qualifications

Application Instructions

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