Top 430 Office coordinator Jobs in Livingston Nj

Operations Coordinator
Confidential —Bergen County, NJ
- From $60,000 a year
- Full-time
- Spanish
- English
- Research
- Paid time off
Quick Apply
Coordinator / Top Tier Hedge Fund
Career Group —New York, NY
- $85,000 - $95,000 a year
- Full-time
- Bachelor of Science
- Office
- Bachelor's degree
- Health insurance
Quick Apply
Office Coordinator
Summit Family & Cosmetic Dentistry —Summit, NJ
- $15 - $99 an hour
- Full-time
- Dental office
- Bachelor's degree
- In-person
- Health insurance
- 401(k)
Quick Apply
10d
Office Coordinator
KRAUS RESTORATION INC —Whippany, NJ
- $18 - $25 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Medical Office Clerk/Front Desk Coordinator
Dr Saad Habba Gastroenterologist —Summit, NJ
- $22 - $24 an hour
- Full-time
- In-person
- Communication skills
- Entry level
- Paid time off
Quick Apply
10d
Office Coordinator / Front Desk Associate
HealthSource Chiropractic of Roseland —Roseland, NJ
- $18 - $23 an hour
- Full-time
- Inventory control
- Computer literacy
- HIPAA
- Employee discount
Quick Apply
Part-Time Office Coordinator
Chiropractic and Wellness Center —Madison, NJ
- $23 - $26 an hour
- Part-time
- Google Workspace
- Administrative experience
- Bachelor's degree
Quick Apply
3d
Medical Office Operations Coordinator
Aura Total Health Wellness Center —East Orange, NJ
- $75,000 - $85,000 a year
- Weekends as needed
- Mid-level
- Organizational skills
- In-person
Quick Apply
2d
People Operations & Office Coordinator
MLabs —Jersey City, NJ
- $100,000 - $125,000 a year
- Full-time
- Hybrid work
- 5 years
- Office
- Contracts
Quick Apply
Office Coordinator
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $83,738.94 a year
- Full-time
- Spanish
- Mid-level
- Office
Office Coordinator SY26-27
Great Oaks Legacy Charter School —Newark, NJ
- $59,000 a year
- School experience
- Microsoft Excel
- Office
- Health insurance
- Dental insurance
Administrative Coordinator
National Air Filter —Cedar Grove, NJ
- Writing skills
- Office
- Administrative experience
- Paid training
- Paid holidays
Office Coordinator, Newark
Braven —Newark, NJ
- $51,700 - $64,600 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Paid parental leave
- Health insurance
Quick Apply
Front Office Coordinator
Medi-Weightloss —Wayne, NJ
- Part-time
- Clinic
- Data entry
- Organizational skills
Quick Apply
Office Coordinator, Foundation, Full Time, Day
Valley Health System of Ridgewood NJ —Paramus, NJ
- $27.94 - $34.93 an hour
- Full-time
- Microsoft Excel
- Writing skills
- English
- Commuter assistance
- AD&D insurance
3d
Front Desk -treatment coordinator-Dental Office Representative
Union Family Dental Llc —Union, NJ
- $52,000 - $60,000 a year
- Full-time
- Dental office
- Computer skills
- 1 year
- Health insurance
- Dental insurance
Quick Apply
Customer Experience & Administrative Coordinator
Millburn Deli —Millburn, NJ
- $60,000 - $65,000 a year
- Full-time
- Mid-level
- Data entry
- In-person
- Health savings account
- Health insurance
Quick Apply
4d
Administrative Coordinator
OASIS MENTAL HEALTH CENTERS MEDICAL LLC —Fairfield, NJ
- $24 - $30 an hour
- Full-time
- Mid-level
- Reliable transportation
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Business Coordinator II - Office of Employee Benefits (Newark, NJ)
Federal Reserve Bank of Atlanta —Newark, NJ
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Paid holidays
- Health insurance
3d
Administrative Coordinator
APC Postal Logistics —East Rutherford, NJ
- $30 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply

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office coordinator jobs near livingston nj

Operations Coordinator

Confidential
Bergen County, NJ

Quick Apply

Job Details

Full-time
From $60,000 a year

Benefits

Paid time off

Qualifications

Maintaining an organized workspace
Phone communication
AI tools proficiency
Project coordination
English
Real estate administrative experience
Driver's License
Construction administrative experience
Digital project management boards

Full Job Description

About the Role

We are a fast-growing real estate investment and development company in Bergen County, NJ. We manage 10–20+ active renovation and new construction projects while operating an investor program and full internal operations.

We're hiring an experienced Operations Coordinator to be the operational backbone of the company. You will support the CEO and Operations Manager across construction admin, financial tracking, closings, and day-to-day executive support.

Prior experience in operations, project coordination, or real estate administration is required.

This is not an entry-level role. You should be someone who takes ownership, moves quickly, and figures things out without waiting to be told.

What You Will Own

Construction & Project Administration

Submit and track building, electrical, plumbing, HVAC, and demo permits across multiple NJ municipalities
Apply for and coordinate utilities (PSE&G, Veolia, municipal water) — installations and service transfers
Schedule and follow up on municipal inspections
Coordinate with architects, engineers, and the city when plans need revisions

Financial & Draw Administration

Prepare and submit lender construction draw packages
Maintain the company cash flow sheet

Closings & Legal

Coordinate with title companies, attorneys, and lenders through closing
Track attorney review timelines, due diligence items, and contract deadlines
Keep deals moving from under contract to close

Executive Support (CEO)

Daily coordination and task management
Maintain organized workspace
Handle personal errands as needed
Gather company data, reports, and information on demand

Internal Systems

Update ClickUp daily across all active projects
Maintain digital and physical filing systems
Prepare reports and summaries for leadership

General Operations

Research vendors, request quotes, negotiate pricing
Coordinate events, filming logistics, and company-wide projects
Follow up across projects, investors, vendors without being prompted

What Success Looks Like

Short-term:

Permits and utilities submitted and tracked on schedule
Draw packages submitted correctly and on time
Cash flow sheet accurate and current
Nothing falls through the cracks between attorneys, title, lender, and construction
Leadership isn't chasing you - you're chasing the outside parties

Within 60–90 days:

Coordination runs without daily supervision
Project pipelines visible, predictable, under control
Leadership can focus on acquisitions, investors, and growth instead of administrative coordination

Requirements

2+ years experience in operations, project coordination, administrative management, or real estate/construction admin
Highly organized - can manage 10+ concurrent priorities
Strong follow-through without being reminded
Strong verbal communication - comfortable making calls and pushing people for answers
Proficient with Microsoft 365, ClickUp (or similar project management tools), and AI tools
Reliable transportation- personal vehicle is needed for day-to-day operations
Punctual and reliable

Preferred

Bilingual English/Spanish
Previous experience with real estate investment, property management, or residential construction
Exposure to construction draws, lender documentation, or financial tracking sheets
Familiarity with NJ permit processes

This Role Is NOT for You If

You avoid phone calls or confrontation
You need constant step-by-step instruction
You struggle with follow-through

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

Paid time off

Application Question(s):

Are you available to work Monday-Friday 9-7 pm and Saturday's 12-5 pm?
Your own personal vehicle is required for this position. Please confirm that you have your license and a car you can you use during work hours as needed. (Gas and mileage will be reimbursed).

Experience:

fast-paced small business, startup, or operations : 2 years (Preferred)

Language:

Spanish (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in livingston nj

Operations Coordinator

Coordinator / Top Tier Hedge Fund

Office Coordinator

Office Coordinator

Medical Office Clerk/Front Desk Coordinator

Office Coordinator / Front Desk Associate

Part-Time Office Coordinator

Medical Office Operations Coordinator

People Operations & Office Coordinator

Office Coordinator

Office Coordinator SY26-27

Administrative Coordinator

Office Coordinator, Newark

Front Office Coordinator

Office Coordinator, Foundation, Full Time, Day

Front Desk -treatment coordinator-Dental Office Representative

Customer Experience & Administrative Coordinator

Administrative Coordinator

Business Coordinator II - Office of Employee Benefits (Newark, NJ)

Administrative Coordinator

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