Top 3 Executive assistant Jobs in Lone Pine, Ca

Administrative Assistant
SOUTHERN INYO HEALTHCARE DISTRICT —Lone Pine, CA
- Full-time
- English
- Mid-level
- Office
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Administrative Assistant
SOUTHERN INYO HEALTHCARE DISTRICT —Lone Pine, CA
This includes answering phones, managing schedules, ensuring chiefs are prepared for meetings, assisting with document preparation, scheduling Board meetings,…
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Administrative Assistant

SOUTHERN INYO HEALTHCARE DISTRICT -
Lone Pine, CA

Quick Apply

Job Details

Full-time

Qualifications

Confidential information handling
Patient question and concern management
Client inquiry handling
English
Windows
High school diploma or GED
Desktop applications
Productivity software

Full Job Description

Job Summary-

Administrative support for all chief officers, Medical Staff and the Board of Directors. This includes answering phones, managing schedules, ensuring chiefs are prepared for meetings, assisting with document preparation, scheduling Board meetings, completing Board packets, post public notices.

Minimum Qualifications:

Education:

High School Diploma or equivalent to (REQUIRED).

Experience:

Three years as administrative assistant

Use of Windows based products including MS Office

Other Qualifications Required:

Ability to communicate clearly in both oral and written forms using the English language
Ability to take initiative and use discretion to complete a variety of Executive level communications in a confidential manner
Ability to respond to common inquiries or complaints from residents, patients, physicians, peers, regulatory agencies, or members of the business community
Ability to post images and documents within the systems used by SIHD for administrative, accounting and compliance functions
Ability to work independently.
Flexibility for evening meeting attendance
Ability to take work direction from multiple supervisors
Ability to manage busy work environment
Understanding of the Brown Act and public meeting management
Excellent organizational and analytical skills
Ability to coordinate multiple tasks simultaneously and manage priorities and workflow
Ability to use sound judgement and mature decision-making in the absence of direct supervisionHigh degree of responsibility for confidentiality.
Professional appearance and demeanor
ESSENTIAL DUTIES AND RESPONSIBILITIES

Support each chief officer with:
- Phone management
- Schedule management
- Meeting preparatioin
- Document and PowerPoint presentation creation
- Printing, faxing, scanning
Support the Board of Directors:
- Meeting Scheduling
- Board packet preparation
- Public notice
- Liaison with legal counsel
- Record and maintain meeting minutes
- Manage Press Releases
District responsibilities
- Coordinate staff meetings
- Maintain Conference Room calendar
- Update and maintain facility bulletin boards
- Maintain all phone lists
- Employee Activities Lead
- All staff announcements
- Manage housing schedule
- Other additional responsibilities as assigned

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