Top 859 assistant coordinator Jobs in long beach, ca

Secretarial Assistant
Harbor Regional Center —Torrance, CA
- $40,643 - $46,488 a year
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Paralegal (Hybrid)
California State University Office of the Chancellor —Long Beach, CA
- Up to $115,440 a year
- Online Application
- Hybrid work
- Background check
- 7 years
- Office
- Paid holidays
- Health insurance
Psychiatric Technician (LVN/LPT/MA)
Southern California TMS Center —Long Beach, CA
- $26 - $28 an hour
- Full-time
- LVN
- Psychiatry
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
10d
School Based Behavior Interventionist
Intercare Therapy —Long Beach, CA
- $19.25 - $23.00 an hour
- Part-time
- Bilingual
- Classroom
- High school diploma or GED
- Mileage reimbursement
- Tuition reimbursement
Quick Apply
School Based Behavior Interventionist
Intercare Therapy —Signal Hill, CA
- $19.25 - $23.00 an hour
- Part-time
- Bilingual
- Classroom
- High school diploma or GED
- Mileage reimbursement
- Tuition reimbursement
Quick Apply
Scheduling Coordinator
Miller Children's Hospital —Long Beach, CA
- $22.89 - $33.18 an hour
- 8 hour shift
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
5d
Guest Coordinator
Ulta Beauty, Inc. —Seal Beach, CA
- $17 - $25 an hour
- Part-time
- High school diploma or GED
- Fair chance
- Computer skills
- Dental insurance
- Paid time off
CLA College Assistant
California State University, Long Beach —Long Beach, CA
- $3,565 - $5,092 a month
- Temporary
- Background check
- Word processing
- Office
- Paid holidays
- Health insurance
8d
Medical Assistant / Patient Coordinator - Private Office
California Vascular —Long Beach, CA
- From $30 an hour
- Part-time
- Hybrid work
- Private practice
- Spanish
- Vital signs
- Free parking
- Flexible schedule
Quick Apply
11d
Administrative Assistant
Irvine Clinical Research —Long Beach, CA
- $23 an hour
- Full-time
- English
- Clinic
- Communication skills
- Dental insurance
- Paid time off
Quick Apply
Administrative Support - Emergency Hire POOL
California State University, Long Beach —Long Beach, CA
- $3,680 - $4,517 a month
- Temporary
- Background check
- Microsoft Excel
- Microsoft Outlook
Administrative Assistant / Payroll Coordinator
A1 All American Roofing —Carson, CA
- $24 - $28 an hour
- Full-time
- Background check
- Spanish
- English
- Health insurance
- Paid time off
Quick Apply
11d
Office Administrator
Diversified Technical Systems, Inc. —Seal Beach, CA
- $24 - $38 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Representative, Care Connections Member Advocate (Bilingual in Spanish) - CA ONLY
Molina Healthcare —Long Beach, CA
- $20.25 - $30.39 an hour
- Full-time
- Administrative experience
- 1 year
- Communication skills
- Health insurance
Safety Administrative Assistant
CSI Electrical Contractors —Santa Fe Springs, CA
- $27 - $37 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- AD&D insurance
Project Management(English and Mandarin)(Long Term Travel)
Digitalsystem Americas Inc —Los Angeles, CA
- $32 - $36 an hour
- Overtime
- Construction site
- Mid-level
- Driver's License
- Paid time off
- Professional development assistance
Quick Apply
Pediatric Occupational Therapist (OTR/L) | Relocation $10,000 | Ventura County
Amigo Baby. Inc —California
- From $130,000 a year
- Part-time
- Spanish
- CPR Certification
- Current TB test
- Paid training
- Mileage reimbursement
Quick Apply
Nurse Clinic Manager (RN) - Bilingual
Share Ourselves —Costa Mesa, CA
- $105,000 - $130,000 a year
- Full-time
- Microsoft Word
- Spanish
- Nursing
- Free parking
- Continuing education credits
Quick Apply
Board Certified Behavior Analyst (BCBA)
Go Behavioral —Los Angeles, CA
- $75,000 - $103,000 a year
- Choose your own hours
- Bilingual
- Background check
- Working with individuals with developmental disabilities
- Continuing education credits
- Paid holidays
Quick Apply
Referral Coordinator (Bilingual)
Share Ourselves —Newport Beach, CA
- $22.15 - $25.00 an hour
- Urgently hiring
- Microsoft Word
- Background check
- Spanish
- 403(b) matching
- AD&D insurance
Quick Apply

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Secretarial Assistant

Harbor Regional Center -
Torrance, CA

Apply Now

Job Details

Full-time
$40,643 - $46,488 a year

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Flexible schedule
Life insurance
Retirement plan

Qualifications

Microsoft Word
Computer operation
Spanish
Customer communication
Microsoft Excel
Microsoft Outlook
Customer service
Basic math
HIPAA
Client file management
Microsoft Office
Databases
Driver's License
Data entry
Organizational skills
Typing
File organization
Office record organization

Full Job Description

At Harbor Regional Center, we envision a world where people with developmental disabilities live, learn, work, play, and have meaningful relationships in our communities.

In realizing our vision, we provide innovative and person-centered services, supports and information that empowers the people we serve to live their best lives in our culturally diverse community.

Some of the values that guide our staff's work every day include:

Recognizing and respecting everyone's unique strengths, gifts, talents, skills, and contributions.
Listening and engaging without judgement and collaborating effectively with people of diverse backgrounds and cultures.
Focusing on outcomes to ensure the people we serve live their best lives.
Providing timely, accurate, and comprehensive information to our community.

The Team Assistant (Secretary) is responsible for providing a high level of customer service to individuals served, families, Service Coordinators, the general public, and all others.

Performs a wide variety of clerical duties in support of the Client Services Manager, Service Coordinators, and other staff.

ESSENTIAL DUTIES

Incumbent may perform any or all of the following:

1. Answers/makes telephone calls to/from clients, service providers, service coordinators, Regional Centers and others; responds to questions, concerns or complaints; provides information authorized for release; transfers calls to appropriate internal resources; makes and changes appointments; assesses for emergency situations and refers to others for appropriate services.

2. Receives and processes incoming mail and faxes; utilizes Laserfiche and inputs data on a variety of platforms.

3. Prepares and processes documents (copies, faxes, digital) as directed.

4. Performs data entry of information; ensures accuracy and completeness of data.

5. Maintains, prints and distributes department schedules to ensure all are notified as to staff whereabouts and availability.

6. Coordinates team meetings and trainings in support of the team and department, including scheduling conference rooms, notifying participants, preparing agendas, taking and distributing minutes, actively participating in meetings, arranging for refreshments, speakers, audio/visual equipment and materials.

7. Performs a wide variety of general clerical and administrative duties including: ordering/receiving and distributing supplies; copying; responding to emails; filing documents; gathering data and preparing routine/special reports.

8. Participates in team spirit activities including arranging activities and events, planning and participating in team retreats and Agency-wide events and coordinating celebrations and other occasions.

9. Maintains absolute confidentiality regarding clients and families in compliance with HIPAA regulations and Regional Center policies.

SECONDARY DUTIES

Assumes responsibility for projects as assigned.

May perform any or all duties of the Receptionist.

May perform any or all of the duties of another Team Assistant.

Performs related duties as required.

ENVIRONMENT/PHYSICAL ACTIVITY

The incumbent is in a non-confined office-type setting in which they are free to move about at will. The environment for this position is mostly clean and comfortable but may include some minor annoyances such as noise, odors, drafts, etc. In the course of performing this work, the incumbent:

Will spend time sitting, utilizing the computer.

Will spend time standing/walking throughout the facilities.

May lift up to 15 lbs. periodically. If more, the incumbent must request assistance.

May stoop or stretch to access file cabinets, shelves.

The individual in this position may operate any standard office equipment including telephones, copy machines, scanning equipment, postage meter, computer peripheral equipment, etc.

The incumbent must be able to perform this job safely, without endangering their health and safety or that of others. Individuals with disabilities that may impact their ability to perform these duties are encouraged to meet with Human Resources to discuss options for accommodation.

Computer software may include any or all of the following:

Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
Laserfiche
VirtualCHART
Sandis Data Retrieval System
Scheduling Software

POSITION REQUIREMENTS

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this job. Individual abilities may result in some deviation from these guidelines.

To perform effectively in this position, the incumbent must have:

Excellent interpersonal skills; including effective oral and written communication.

Basic knowledge of client documentation methods and practices, typically the result of one or more years of experience in similar positions or, demonstrated proficiency in utilizing computer software to maintain large databases.

Experience working within an electronic file structure.

Routine, accurate skills in Microsoft Office including Word, Excel and Outlook.

Ability to type 40 wpm.

Working knowledge of contemporary office methods.

Math skills sufficient to calculate/balance routine numerical data.

Strong work organization skills to meet deadlines.

Critical thinking and problem solving skills including ability to research and resolve procedural problems.

Numerical and alphabetical filing procedures.

Ability to work effectively with people of diverse cultures, ages and backgrounds.

Bilingual (Spanish required).

Current California driver license, State-required insurance and a driving record acceptable to agency’s insurance carrier, when using personal vehicle on center business.

Typically, these skills and experience result from completion of high school, and one or more years of experience in similar positions.

NOTE: Salary posted is starting salary.

Equal Opportunity Employer

Job Type: Full-time

Pay: $40,643.00 - $46,488.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance

Ability to commute/relocate:

Torrance, CA 90503: Reliably commute or planning to relocate before starting work (Required)

Experience:

Customer service: 1 year (Preferred)

Work Location: In person

Apply Now

Refine Your Search

assistant coordinator jobs in long beach, ca

Secretarial Assistant

Paralegal (Hybrid)

Psychiatric Technician (LVN/LPT/MA)

School Based Behavior Interventionist

School Based Behavior Interventionist

Scheduling Coordinator

Guest Coordinator

CLA College Assistant

Medical Assistant / Patient Coordinator - Private Office

Administrative Assistant

Administrative Support - Emergency Hire POOL

Administrative Assistant / Payroll Coordinator

Office Administrator

Representative, Care Connections Member Advocate (Bilingual in Spanish) - CA ONLY

Safety Administrative Assistant

Project Management(English and Mandarin)(Long Term Travel)

Pediatric Occupational Therapist (OTR/L) | Relocation $10,000 | Ventura County

Nurse Clinic Manager (RN) - Bilingual

Board Certified Behavior Analyst (BCBA)

Referral Coordinator (Bilingual)

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