Job Overview
Now Hiring: Property Maintenance Coordinator and Scheduler/Office-Office Manager Assistant/ Leasing Agent
Job Title: Property Maintenance Coordinator and Scheduler
Responsibilities:
Schedule and coordinate maintenance technicians for work orders and property projects.
Prioritize and assign maintenance requests based on urgency.
Communicate with tenants, vendors, and maintenance staff regarding service requests and scheduling.
Track work orders and ensure timely completion of repairs.
Coordinate with vendors and contractors as needed.
Maintain accurate maintenance records and reports.
Assist with property inspections and identify maintenance needs.
Ensure compliance with company policies and safety standards.
Qualifications:
Previous experience in property management and/or maintenance coordination required.
Strong scheduling and dispatching experience.
Knowledge of residential property maintenance and repairs.
Excellent communication and customer service skills.
Ability to multitask and manage multiple properties and work orders.
Proficient with Microsoft Office and property management software.
Strong attention to detail and organizational skills.
Job Title: Office Assistant – Property Management
Position Summary:
Trinity Management Inc. is seeking a reliable, organized, and professional Office Assistant to support the daily operations of our growing property management company. The ideal candidate will have prior property management experience, excellent communication skills, and the ability to multitask in a fast-paced environment while maintaining a high level of professionalism with tenants, vendors, and staff.
Responsibilities:
- Answer incoming phone calls and assist tenants, vendors, and prospective residents.
- Respond to and monitor office emails and portfolio-specific email accounts.
- Maintain communication with tenants regarding maintenance requests, rent inquiries, notices, and general concerns.
- Prepare and process notices, including but not limited to:
- Three-Day Notices
- Cure or Quit Notices
- Inspection Notices
- Entry Notices
- Eviction-related correspondence
- General tenant communications
- Assist with tracking balance dues and following up with delinquent accounts.
- Monitor and update eviction files and communicate with attorneys when necessary.
- Manage assigned city portfolios and maintain accurate tenant records.
- Collect and record rent payments and prepare payment logs.
- Maintain filing systems for tenant files, leases, notices, invoices, and vendor documentation.
- Prepare spreadsheets and reports related to rents, vacancies, maintenance, and collections.
- Coordinate maintenance requests and communicate scheduling updates with tenants and vendors.
- Assist with move-ins, move-outs, lease renewals, and tenant documentation.
- Organize office records, keys, and property files.
- Provide administrative support to management as needed.
- Maintain confidentiality of tenant and company information.
- Perform additional duties as assigned.
Qualifications:
- Previous property management experience preferred.
- Experience working directly with tenants and handling difficult situations professionally.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Ability to prioritize tasks and meet deadlines.
- Strong attention to detail.
- Bilingual (English/Spanish) preferred.
- Knowledge of fair housing practices and basic landlord-tenant procedures is a plus.
- Must be dependable, punctual, and able to work independently.
- Must be comfortable carrying and responding to a company-issued second phone after business hours for urgent matters when required.
Job Title: Leasing Agent – Property Management
Position Summary:
Trinity Management Inc. is seeking an energetic, motivated, and sales-driven Leasing Agent to join our team. The ideal candidate will have experience marketing rental properties, converting leads into signed leases, and delivering exceptional customer service throughout the leasing process.
Responsibilities:
- Advertise and market available rental units.
- Manage listings through Zillow Rental Manager and other online rental platforms.
- Respond promptly to leasing inquiries via phone, email, text, and social media.
- Schedule and conduct property showings.
- Follow up consistently with prospective tenants to maximize occupancy.
- Screen applicants and assist with the application process.
- Verify required documentation, including income, identification, and supporting paperwork.
- Coordinate lease signings and move-in procedures.
- Maintain accurate records of leads, applications, deposits, and leases.
- Create and manage social media content to promote available units and increase exposure.
- Develop marketing strategies to generate qualified leads.
- Meet leasing goals and occupancy targets established by management.
- Build positive relationships with prospective and current residents.
- Stay informed on current rental market trends and pricing.
- Ensure compliance with Fair Housing laws and company policies.
- Work weekends and flexible hours as needed to accommodate showings.
- Perform additional duties assigned by management.
Qualifications:
- Previous leasing or real estate experience preferred.
- Experience using Zillow Rental Manager is required.
- Strong sales background with proven ability to close deals.
- Experience with social media marketing, including Facebook, Instagram, and other advertising platforms.
- Excellent customer service and communication skills.
- Strong negotiation and follow-up abilities.
- Organized, detail-oriented, and self-motivated.
- Ability to work independently and as part of a team.
- Basic computer proficiency, including Microsoft Office and email communication.
- Bilingual (English/Spanish) preferred.
- Must be comfortable carrying and responding to a company-issued second phone after business hours for leasing inquiries and emergencies when required.
Benefits:
Competitive pay based on experience.
Opportunities for growth and advancement.
Supportive team environment
If you’re reliable, motivated, and ready to grow with our team, we’d love to hear from you!
Job Type: Part-time
Pay: $19.00 - $27.00 per hour
Expected hours: 30 per week
Application Question(s):
- For the position you applied for, what are your experiences?
- Which position are you applying to?
Experience:
- Property management: 1 year (Required)
Language:
Ability to Commute:
- Culver City, CA 90232 (Required)
Work Location: In person
