Top 25 Administrative services manager Jobs in Long Beach Ca

Administrative Services Manager
EKI Environment & Water Inc —Irvine, CA
- $110,000 - $130,000 a year
- Full-time
- Office
- Driver's License
- Bachelor's degree
- Profit sharing
- Health insurance
Quick Apply
11d
Supervisor, Administrative Services (Newport Beach, CA)
PIMCO —Newport Beach, CA
- $135,000 a year
- Online Application
- Office
- 3 years
- Administrative experience
Facilities and Office Services Manager
Pillsbury Winthrop Shaw Pittman LLP —Los Angeles, CA
- $120,000 - $155,000 a year
- Full-time
- 7 years
- Bachelor's degree
- Organizational skills
ADMINISTRATIVE SERVICES MANAGER III / EMERGENCY APPOINTMENTS HOMELESSNESS
County of Los Angeles —Los Angeles, CA
- $10,609.74 - $14,298.10 a month
- Online Application
- Word processing
- Computer literacy
- Office
Office Services Lead
Ricoh —Torrance, CA
- Full-time
- Mid-level
- High school diploma or GED
- Mentoring
ADMINISTRATIVE SERVICES MANAGER I / EMERGENCY APPOINTMENTS HOMELESSNESS
County of Los Angeles —Los Angeles, CA
- $7,475.64 - $10,074.00 a month
- Online Application
- Customer service
- Word processing
- Computer literacy
Business Services Manager
University of California, Irvine —Irvine, CA
- $73,900 - $143,400 a year
- Full-time
- Background check
- Inventory management
- Customer service
- Health insurance
- Retirement plan
ADMINISTRATIVE SERVICES DIVISION MANAGER/EMERGENCY APPOINTMENTS HOMELESSNESS
County of Los Angeles —Los Angeles, CA
- $12,712.98 - $19,771.24 a month
- Online Application
- Writing skills
- Research
- Office
ADMINISTRATIVE SERVICES MANAGER (POLICE DEPARTMENT- FINANCIAL PLANNING AND STRATEGY)
City of Torrance —Torrance, CA
- $12,767 - $17,618 a month
- Full-time
- Pass drug screening
- Office
- Administrative experience
3d
Senior Client Services Manager
Opensity Solutions —Los Angeles, CA
- Up to $110,000 a year
- Full-time
- CRM software
- Ability to walk for extended periods
- High school diploma or GED
Quick Apply
BMO Investment Services - Regional Administrative Manager
BMO Financial Group —Los Angeles, CA
- $69,000 - $127,800 a year
- Full-time
- Office
- Analysis skills
- Fair chance
- Health insurance
- Tuition reimbursement
Guest Coordinator
Ulta Beauty, Inc. —Seal Beach, CA
- $17 - $25 an hour
- Part-time
- High school diploma or GED
- Fair chance
- Computer skills
- Dental insurance
- Paid time off
Hospitality/Office Services Supervisor - Mon-Fri - 7:30am-4:30 pm
Williams Lea —Santa Monica, CA
- $68,640 - $70,000 a year
- Full-time
- Hospitality
- Microsoft Excel
- Mid-level
- Commuter assistance
- Paid parental leave
ADMINISTRATIVE MANAGER 10, ISD (FINANCE BUSINESS PARTNER)
County of Los Angeles —Los Angeles, CA
- $9,974.64 - $13,442.18 a month
- Online Application
- Office
- Senior level
- Analytics
Assistant Branch Manager
RimePro Inc —Los Angeles, CA
- $85,000 - $115,000 a year
- Full-time
- Mid-level
- Driver's License
- Organizational skills
- Fuel card
- Paid holidays
Quick Apply
Manager of School Operations & Family Services
El Rio Community School —Los Angeles, CA
- $55,000 - $65,000 a year
- Full-time
- School experience
- Spanish
- English
- Health insurance
- Dental insurance
Quick Apply
1d
Front Office Strategy Consulting - Service & Support Strategy Manager
PRICE WATERHOUSE COOPERS —Los Angeles, CA
- $99,000 - $232,000 a year
- 5 years
- Bachelor's degree
- Mentoring
- Paid holidays
- Health insurance
10d
Lead Service Specialist/Receptionist
Opensity Solutions —Los Angeles, CA
- $28 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
Quick Apply
11d

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Client Services Coordinator
Erika Puzik & Associates, Ameriprise Financial —Los Angeles, CA
Conduct follow-up calls and proactive client check-ins. Handle incoming mail and document processing. Tech-savvy; able to adopt tools quickly.
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Administrative Services Manager

EKI Environment & Water Inc -
Irvine, CA

Quick Apply

Job Details

Full-time
$110,000 - $130,000 a year
11 days ago

Benefits

Profit sharing
Health insurance
Dental insurance
401(k)
Vision insurance
Employee stock ownership plan
Opportunities for advancement

Qualifications

Vendor relationship building
Confidential information handling
Team supervision
Coaching
Team development
Driver's License
Mentoring
Vendor relationship management
Leading team collaboration initiatives
Vendor contract management
Facility management
Productivity software
Supplier relationship management (SRM)
Staffing management
Technical Proficiency

Full Job Description

COMPANY OVERVIEW

EKI Environment & Water, Inc. (EKI) is an employee-owned, full service, engineering and environmental sciences consulting firm serving private- and public-sector clients throughout the United States. If you are interested in improving the environment and advancing your career, then EKI is the place for you.

The Administrative Services Manager position reports to the Chief Operating Officer (COO) and leads EKI’s administrative function, overseeing the Administrative Coordinators, Librarian, Project Assistants, and Facilities Manager. This role is responsible for delivering consistent, high-quality administrative support across all office locations, driving operational efficiency, and partnering with leadership to advance company-wide initiatives.

This position requires strong leadership, sound judgment, and the ability to manage a distributed team while balancing multiple priorities in a fast-paced, dynamic environment.

PRINCIPAL DUTIES & RESPONSIBILITIES

Your responsibilities may include, but will not be limited to the following:

Team Leadership & Administrative Operations

Directly manage the Administrative Coordinators, Librarian, Project Assistants, and Facilities Manager, collectively referred to as Support Services. Provide mentorship, training, performance management, and standardization of best practices across all office locations
Establish and maintain consistent administrative policies, procedures, and workflows across the firm, and serve as the primary point of escalation for administrative matters
Conduct regular team meetings and one-on-ones with the Support Services team to ensure alignment, accountability, and clear communication
Partner with Human Resources on employee relations matters for the Support Services team, including coaching, corrective action, performance improvement plans, and other personnel actions
Facilitate Administrative Coordinators’ coordination with the Executive Team, ensuring seamless administrative support to leadership
Develop and monitor administrative budgets, including staffing, supplies, equipment, and vendor spending
Assist with development and implementation of corporate operational processes, including policy development, training, and compliance monitoring
Track key performance indicators (KPIs) for the administrative function and report progress to the COO
Support implementation of the corporate and technical training programs including scheduling, employee enrollment, uploading and tracking in the HRIS, etc.
Oversee company-wide records and information management programs, including retention policies, electronic and physical filing standards, and document control aligned with company and regulatory requirements
Leverage the use of technology to enhance Support Services functions

Facilities, Library & Office Operations

Oversee the Facilities Manager in facilities-related operations across all EKI locations, including office moves, space planning, vendor relationships, building services, and a safe, productive, and welcoming work environment
Manage vendor negotiations, contracts, and service agreements to ensure quality and cost efficiency, and oversee office supply, equipment, and procurement programs across all offices
Partner with the Health and Safety team to maintain office-level safety programs across all locations, including emergency action plans (EAPs), evacuation drills, first aid/AED readiness, building security and access control, and ergonomic assessments
Ensure consistent front-desk operations, visitor experience, and package and courier coordination across all office locations
Oversee the Librarian in maintaining EKI’s technical library, reference resources, and research support services for project teams
Oversee the Project Assistants in supporting project teams with deliverable QA/QC review and production
Expand roles and responsibilities of Project Assistants based on the needs of project teams and client requirements
Coordinate with IT on office equipment, conference room and audio-visual technology, new-hire workstation setup, and the rollout of firm-wide systems impacting administrative workflows

Cross-Functional Special Projects

Partner with the Operational Departments and Finance/Accounting for onboarding, training, and policy and process implementation
Lead planning and execution of onsite and offsite company events, meetings, and retreats, ranging from small leadership sessions to large-scale company gatherings, in coordination with the Executive Team
Manage certificates of insurance (COIs) for clients and vendors
Manage corporate professional registrations across the states in which EKI operates
Identify opportunities for process improvement, cost savings, and increased organizational efficiency
Other duties as required

QUALIFICATIONS & REQUIREMENTS

Knowledge, Skills & Abilities

Bachelor’s degree in Business Administration, Management, or a related field preferred
Minimum of eight to twelve (8–12+) years of experience in administrative operations, with at least three to five (3-5) years in a management or supervisory role
Must have experience leading distributed or multi-office administrative teams, with direct accountability for performance management and team development
Must have a strong background in office operations, facilities management, vendor management, records management, and event planning
Must be able to manage sensitive information with the highest level of confidentiality and professionalism
Must be effective in operating in a dynamic environment with shifting priorities
Must have a service-oriented mindset with strong leadership judgment
Must have advanced proficiency with Microsoft Office and comfort learning new systems; experience in a consulting, engineering, or professional services environment preferred
Familiarity with ADP is an advantage

Competencies

Must have strong communication skills both oral and written
Must have demonstrated leadership and people management skills, including coaching, mentoring, and performance management
Must have exceptional organizational and prioritization skills
Must be able to anticipate needs and solve problems independently
Must be highly proactive, resourceful, and detail-oriented
Must have a strong desire to grow personally as well as professionally
Must have sound business judgment and the ability to make decisions with limited supervision
Must have a current valid driver’s license

PHYSICAL DEMANDS & WORK ENVIRONMENT

Must be able to work in a fast-paced environment with high-volume workload and frequent short deadlines
Must be able to lift up to 25 lbs
Must be able to work 10-hour days on occasion
Must be able to work remaining in a stationary position, often standing or sitting for prolonged periods

TRAVEL REQUIREMENTS

Must be able to travel occasionally, possibly overnight, to other EKI office locations and for company events up to 10% of the time

COMPENSATION

The expected base salary range for this position is $110,000 - $130,000 per year. Actual compensation will be determined based on a variety of factors, including the candidate's skills, experience, qualifications, and geographic location. In addition to base salary, this position is eligible for an annual performance bonus based on individual and company performance.

As an employee-owned firm, EKI offers a unique company culture with a corporate commitment to maintaining a positive work/life experience. EKI provides excellent compensation and comprehensive benefits packages, including career advancement opportunities, outstanding training opportunities, incentive compensation including bonuses, retirement benefits through an Employee Stock Ownership Program (ESOP) and 401(k) profit-sharing contributions, and group medical, vision, and dental benefits.

EKI Environment & Water, Inc is an equal opportunity employer. All qualified applicants will receive consideration without regard to: race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, genetic information, national origin, age (40 or older), disability, marital status, political affiliation, or military service.

NOTE: This job description is not intended to be all-inclusive and is not an exhaustive list of all required responsibilities, duties, and skills. This description may be amended at any time and employee may be assigned other related duties to meet the ongoing needs of the organization.

NOTICE TO THIRD PARTY AGENCIES: EKI Environment & Water, Inc does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with EKI Environment & Water, Inc. reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

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Refine Your Search

administrative services manager jobs in long beach ca

Administrative Services Manager

Supervisor, Administrative Services (Newport Beach, CA)

Facilities and Office Services Manager

ADMINISTRATIVE SERVICES MANAGER III / EMERGENCY APPOINTMENTS HOMELESSNESS

Office Services Lead

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Business Services Manager

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ADMINISTRATIVE SERVICES MANAGER (POLICE DEPARTMENT- FINANCIAL PLANNING AND STRATEGY)

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Guest Coordinator

Hospitality/Office Services Supervisor - Mon-Fri - 7:30am-4:30 pm

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Assistant Branch Manager

Manager of School Operations & Family Services

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