Top 323 Office administrator Jobs in Long Beach Ca

Administrative Manager
Inter-Con Security —Santa Fe Springs, CA
- $70,000 - $86,000 a year
- Full-time
- Background check
- Ability to walk for extended periods
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Office Admin
Essel —Long Beach, CA
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Office Administrator
Collinson, Daehnke, Inlow & Greco —Torrance, CA
- $75,000 - $85,000 a year
- Full-time
- Background check
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
3d
SENIOR MANAGER, DIVISION OPERATIONS
The Management Trust —Irvine, CA
- $70,000 - $90,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Public speaking
- Health savings account
- Health insurance
Quick Apply
Accounting/Office Administrator
Great Eastern Entertainment —Compton, CA
- $20 - $32 an hour
- 8 hour shift
- Background check
- Microsoft Excel
- Bachelor of Science
- Health insurance
- Dental insurance
Quick Apply
Office Manager
Tustin Toyota —Tustin, CA
- $75,000 - $105,000 a year
- Full-time
- Background check
- Management
- Dealership
- Wellness program
- Paid holidays
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Office Administrator (Bilingual English/Korean)
Woojin ISA —Santa Fe Springs, CA
- $23 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Paid holidays
- Health insurance
Quick Apply
Business Office Manager (BOM)
Confidential —Los Angeles, CA
- $79,040 - $83,200 a year
- Mid-level
- Office
- Supervising experience
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Business Office Manager (BOM)
Confidential —Orange, CA
- $72,800 - $87,360 a year
- Mid-level
- Office
- Supervising experience
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Operations (English-Korean Bilingual)
Healthcare - manufacturer and distributor of medical devices —South Pasadena, CA
- $55,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
Non Profit - Office Admin *Bilingual Spanish*
Confidential —Los Angeles, CA
- $20 an hour
- Full-time
- Spanish
- Google Workspace
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Administrative assistant -Japanese Bilingual
PASONA N A, INC. —Los Angeles, CA
- $30 - $34 an hour
- Full-time
- Hybrid work
- Computer literacy
- Employment & labor law
- Mid-level
Transaction Coordinator - Sotheby's International Realty - Los Angeles, CA (Brentwood) - Hybrid
Anywhere Real Estate —Los Angeles, CA
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
First Impression Workflow Coordinator
RR Donnelley —Los Angeles, CA
- $25 an hour
- Full-time
- Computer literacy
- Pass drug screening
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Service Writer/ Office Manager
Velasco Auto Care Center —South El Monte, CA
- From $1,500 a week
- Full-time
- Spanish
- Clean driving record
- English
- Opportunities for advancement
- Paid sick time
Quick Apply
Dental Office Manager / Treatment Coordinator
Tyler Dental Care —El Monte, CA
- From $26.70 an hour
- Part-time
- Dental office
- Management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Clinical Research RN - Research Projects
Providence Health and Services —Irvine, CA
- $54.05 - $83.90 an hour
- Full-time
- Nursing
- RN License
- Hospital
- Paid parental leave
- Paid holidays
12d
Dental Office Manager - with dental experience
Summit Smiles —La Habra, CA
- $29 - $33 an hour
- Full-time
- Dental office
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
Gomez Glazing Co —Compton, CA
- $25.80 - $35.00 an hour
- Part-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Paid time off
- Flexible schedule
Quick Apply
5d
Operations Coordinator
CRI Genetics —Redondo Beach, CA
- $52,000 - $83,200 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Microsoft Office
- Paid holidays
- Health insurance
Quick Apply

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Administrative Manager

Inter-Con Security -
Santa Fe Springs, CA

Quick Apply

Job Details

Full-time
$70,000 - $86,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Leadership training provided
Vision insurance
Life insurance
Referral program

Qualifications

Customer communication
Office activity coordination
Customer relationship building
Staff scheduling
Team scheduling
Metrics Reporting
Managing clients in a customer support role
Hiring
Bachelor's degree
Data management
Resource scheduling coordination
Customer relationship management
Business Administration
Workforce management
Process management
Stakeholder relationship building
Strategic workforce planning

Full Job Description

Overview

Founded in 1973, Inter-Con Security Systems, Inc. is a leading US-owned security company that provides integrated security solutions to government, commercial, and international clients. Inter-Con remains under family ownership and control and is known for its commitment to operational excellence, customer service, and employee development.

Inter-Con is seeking a highly organized and operationally focused Administrative Manager (DAPM) to support our high-profile LA Metro contract. This expanded role combines traditional administrative management responsibilities with Designated Administrative Program Manager (DAPM) functions and serves as a critical leadership position supporting contract operations, workforce administration, client relations, reporting, scheduling, compliance, and business operations.

This is not a traditional administrative role. The Administrative Manager serves as a strategic operational partner to contract leadership and plays an essential role in ensuring continuity, efficiency, and excellence across all administrative and contract support functions.

Key Responsibilities

Program Administration & Contract Support

Manage all administrative functions associated with the LA Metro contract.
Maintain operational records, reports, documentation, and contract-related files.
Ensure compliance with contractual requirements, company policies, and administrative procedures.
Monitor contract deliverables, deadlines, and performance obligations.
Support audits, inspections, corrective actions, and reporting requirements.
Maintain accurate records and ensure documentation integrity across all administrative processes.

Client Relationship Management

Serve as a primary administrative liaison for client-related matters.
Develop and maintain positive working relationships with client stakeholders.
Coordinate meetings, operational communications, and status updates.
Track client requests and ensure timely follow-up and resolution.
Support contract leadership in maintaining a high level of client satisfaction.

Workforce Administration & Staffing Support

Coordinate personnel actions including onboarding, transfers, promotions, and workforce changes.
Maintain employee rosters and organizational reporting structures.
Monitor staffing levels and identify coverage requirements.
Partner with recruiting teams to support hiring initiatives and workforce planning efforts.
Assist with succession planning and staffing forecasts.

Scheduling & Resource Management

Develop and maintain workforce schedules across the contract.
Monitor staffing coverage and deployment requirements.
Coordinate schedule adjustments based on operational needs.
Ensure adequate staffing levels are maintained at all times.
Support contingency planning efforts for staffing shortages and operational disruptions.

Reporting & Data Management

Prepare operational reports, dashboards, and administrative summaries.
Track workforce metrics, staffing data, and key contract performance indicators.
Analyze trends and provide recommendations for process improvement.
Maintain accurate scheduling, personnel, and operational records.
Provide leadership with timely and actionable business intelligence.

Financial & Administrative Oversight

Support billing reconciliation activities and administrative financial processes.
Assist with labor tracking, invoice support, and cost monitoring.
Ensure administrative documentation supports contractual billing requirements.
Coordinate with Finance and Operations teams to meet reporting deadlines and requirements.

Training & Development Coordination

Coordinate onboarding and orientation activities for new hires.
Facilitate management training and administrative process training.
Track completion of required compliance and operational training programs.
Serve as a resource for administrative policies, procedures, and best practices.

Leadership & Cross-Functional Support

Provide administrative and operational support to Project Managers and contract leadership.
Coordinate activities across recruiting, operations, scheduling, administration, and client support functions.
Support problem-resolution efforts and continuous process improvement initiatives.
Assist multiple functional areas as business needs require.
Maintain continuity of operations during staffing transitions and organizational changes.

Qualifications

Required Experience

Bachelor's degree in Business Administration, Management, or a related field, or equivalent combination of education and experience.
Minimum 5 years of experience in program administration, contract administration, operations management, or a related field.
Experience managing workforce scheduling and staffing coordination activities.
Experience working directly with clients, stakeholders, or contract partners.
Experience preparing reports, managing data, and supporting operational performance initiatives.

Preferred Experience

Experience supporting government, public sector, transportation, security, facilities, or large-scale service contracts.
Multi-site operations experience.
Experience supporting payroll, billing reconciliation, or contract financial administration.
Experience managing large employee populations.
Experience supporting executive leadership and client stakeholders simultaneously.

Knowledge, Skills & Abilities

Strong organizational and project management skills.
Exceptional attention to detail and accuracy.
Ability to manage multiple priorities in a fast-paced environment.
Strong analytical and problem-solving capabilities.
Excellent written, verbal, and interpersonal communication skills.
Ability to work independently while collaborating across departments.
Advanced customer service and stakeholder management skills.
Proficiency with Microsoft Office Suite and business reporting tools.
Ability to maintain confidential and sensitive information.

Physical & Work Requirements

Ability to work in an office and operational environment.
Ability to sit, stand, walk, and use standard office equipment for extended periods.
May require occasional travel within the contract's operational footprint.
Ability to work flexible hours as needed to support operational requirements.

Pre-Employment Requirements

Successful candidates may be required to complete:

Background investigation.
Social media review.
Drug screening (where applicable).
Alcohol screening (where applicable).
Any additional client or company-required screening processes.

Why Inter-Con?

At Inter-Con, our people are our greatest asset. We invest heavily in employee development, leadership training, and operational excellence. The selected candidate will receive comprehensive management onboarding and hands-on training from experienced operational and administrative leaders to ensure long-term success within the organization.

This role offers a unique opportunity to support one of Inter-Con's most visible contracts while serving as a key partner to contract leadership, field operations, and client stakeholders.

Inter-Con Security Systems, Inc. is an Equal Opportunity Employer - Disability/Veteran.

Pay: $70,000.00 - $86,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in long beach ca

Administrative Manager

Office Admin

Office Administrator

SENIOR MANAGER, DIVISION OPERATIONS

Accounting/Office Administrator

Office Manager

Office Administrator (Bilingual English/Korean)

Business Office Manager (BOM)

Business Office Manager (BOM)

Operations (English-Korean Bilingual)

Non Profit - Office Admin Bilingual Spanish

Administrative assistant -Japanese Bilingual

Transaction Coordinator - Sotheby's International Realty - Los Angeles, CA (Brentwood) - Hybrid

First Impression Workflow Coordinator

Service Writer/ Office Manager

Dental Office Manager / Treatment Coordinator

Clinical Research RN - Research Projects

Dental Office Manager - with dental experience

Office Administrator

Operations Coordinator

I want to receive the latest job alert for office administrator in long beach ca

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