Permit Specialist / Manager
Long Island Permitting & Land-Use Firm
Location: Long Island, NY (Suffolk/Nassau) · On-site
Type: Full-time
The Role
We’re a permit-expediting firm supported by our affiliated civil engineering and land-use firm, with active commercial development projects across Long Island. We’re looking for an experienced specialist to run the procedural engine of our municipal land-use and permitting work -assembling applications, tracking deadlines and agency comments, and driving follow-up until approvals land.
This is a client management, multi-project tracking and reporting, coordination, and customer-service / relationship-development role. You’ll keep many matters moving at once and make sure nothing stalls at a town counter or in a reviewer’s queue.
What You’ll Do
- Prepare and assemble municipal permit and land-use applications (largely online portals)
- Gather and verify the information and documentation each application requires
- Track application status, deadlines, and plan-review comments across multiple projects
- Drive follow-up by email and phone with town/county reviewers, clients, and consultants
- Report project status on regular client team calls
- Build and maintain working relationships with a wide range of municipal and county personnel across multiple departments and jurisdictions
- Maintain organized project files and status logs in our project system
- Calendar and monitor submission deadlines, hearing dates, and permit renewals
You Must Have
- Project-management-related experience, ideally at a long island land-use, real estate, municipal, or zoning practice
- Familiarity with land-use procedures: ZBA, site plan review, special permits, building permits, certificates of occupancy (C of O), and related closeout support
- Strong organization and deadline discipline across many simultaneous matters
- Excellent written and phone communication - persistent, professional follow-up, with a likeable, high-energy personality
- Proficiency with Word, Excel, Microsoft Power BI
- A curious mindset and a strong desire to use automation to drive efficiency
- Comfort with online permitting portals and document management
- Familiarity with a CRM / project-management system
Helpful Advantage
- Flexibility to attend 3-4 networking events annually that support your relationship development
A Note on This Role
This is a growth-forward opportunity. Demonstrated people-management skills are a plus and position you to grow into a management role as the firm expands.
Screening Questions
Please answer these in your application:
1. Describe a land-use or permitting matter you supported start to finish. What was your role in moving it through the agency?
2. How do you track deadlines and status across many open matters at once? What’s your system?
3. Much of this job is working with government employees across different towns, departments, and personalities. Tell us how you build and keep good working relationships with agency staff — and a time it made a difference.
4. Tell us about a time persistent follow-up — calls or emails — unstuck a stalled application or filing.
5. Where have you used tools or automation to make a process more efficient? What did you build or improve, and what changed?
Pay: From $63,000.00 per year
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
Education:
Experience:
- Jurisdictional : 4 years (Required)
Language:
License/Certification:
- NYS Driver's License (Required)
- Expediter License (Preferred)
Ability to Commute:
- Hauppauge, NY 11788 (Required)
Work Location: In person
