Executive Administrative Assistant
Job Description
The Executive Administrative Assistant provides comprehensive administrative support to the Chief Executive Officer (CEO), Chief Academic Officer (CAO) and Chief Human Resources Officer (CHRO). Additionally, this position will play a key role in coordinating School Board meetings, agendas, retreats, and related logistics. This team member is a proactive, detail-oriented professional with exceptional organizational skills and the ability to manage multiple priorities in a fast-paced, dynamic environment. This role requires a high level of discretion, professionalism, and the capacity to handle sensitive and confidential information.
Reporting Relationships:
Reports to: CEO, CAO, and CHRO
Direct Reports: This is a non-supervisory position.
Application Deadline:
The application deadline for this posting is 8/05/2026.
Compensation:
This is a full-time, 12-month, exempt position. The annualized salary is estimated to be between $68,763- $99,706 and is dependent upon experience. See a detailed outline of benefits and additional compensation at the bottom of the job description.
Essential Functions:
Executive Support:
- Serve as the primary point of contact for the CEO, CAO, and CHRO, managing their schedules, appointments, travel arrangements, and handle all incoming communication including emails, phone calls, and correspondence, ensuring timely and appropriate responses.
- Coordinate and manage all executive meetings, including preparing agendas, materials, and minutes.
- Assist in the preparation of presentations, reports, and other documents as needed.
School Board Coordination:
- Organize and coordinate School Board meetings, including scheduling, preparing agendas, and distributing materials.
- Manage logistics for School Board retreats, including venue selection, travel arrangements, and accommodations.
- Record and distribute minutes of School Board meetings, ensuring accurate documentation and timely follow-up on action items.
- Serve as the primary point of contact for School Board members, addressing inquiries and facilitating communication between the Board and executive leadership.
Administrative Management:
- Oversee the day-to-day administrative tasks for the executive office, ensuring smooth operations and efficient workflow.
- Manage office supplies, equipment, and facilities to support the needs of the executive team.
- Maintain and organize executive files and records, both digital and physical, ensuring confidentiality and easy accessibility.
- Manage and input all receipts and invoices into the financial system.
Project Coordination:
- Assist in the planning and execution of special projects and initiatives led by the executive team.
- Coordinate cross-functional activities, ensuring alignment and timely completion of tasks and deliverables.
- Track and follow up on action items and project timelines, providing regular updates to the executive team.
Event Planning and Coordination:
- Plan and coordinate internal and external events, including board meetings, conferences, and school-wide events (e.g. K-12 picture day, all staff back-to-school orientation, etc.), leadership retreats, Board retreats, etc.
- Manage event logistics, such as venue selection, catering, travel, accommodations, supply needs, guest speaker/vendor needs, logistics, invoices, etc. ensuring a seamless execution of events.
- Prepare and distribute event materials, including invitations, itineraries, and follow-up communications.
- Manage on-site event logistics; serve as point of contact; and troubleshoot any challenges that may arise to ensure the event runs smoothly
Communication and Relationship Management:
- Foster positive relationships with internal and external stakeholders, acting as a liaison between the executive team and other departments.
- Communicate effectively on behalf of the executives, ensuring clear and consistent messaging across all platforms.
- Handle sensitive and confidential information with discretion and integrity.
- Manage school website and collaborate with school leaders, public relations lead, department directors and administrative assistants to ensure all aspects of the school website are up to date and reflect current events of the school.
Professional Learning Support & Coordination:
- Continue to learn and keep up to date on current admin assistant duties and practices.
- Identify and coordinate professional learning for aligned best practices of admin assistants/front facing employees across the system including but not limited to project management, customer service and new technologies.
Additional:
- Regular and timely attendance.
- Additional duties as assigned.
General Qualifications, Skills, Knowledge and Abilities
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar high-level administrative role, preferably supporting C-suite executives.
- Proven experience in managing complex schedules, travel arrangements, and high-level meetings.
- Experience in coordinating board meetings, including agenda preparation and minute-taking, is highly desirable.
- Exceptional organizational and time management skills, with a keen attention to detail.
- Strong written and verbal communication skills.
- High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to handle multiple tasks and priorities with a calm and professional demeanor.
- Discretion and professionalism in handling confidential and sensitive information.
- Proactive problem-solving skills with the ability to anticipate needs and act independently.
- High degree of integrity, reliability, and trustworthiness.
- Ability to work effectively in a fast-paced, dynamic environment.
- Strong interpersonal skills and the ability to work well with diverse teams.
- Professional appearance, attitude, and demeanor
Working Conditions:
Exposure/Noise Level: Occasional exposure to airborne particles, fumes, and outdoor weather conditions. Normal school/office environment with moderate to high noise level.
Mental Functions: Analyze, collaborate, communicate, compare, compile data, compute, coordinate, copy, direct, evaluate, guide, interpersonal skills, present, report, synthesize.
Physical Activities: Office environment including computer interface. Bend, reach, sit, stand, stoop, talk, walk, and heavy person-to-person interaction with staff and students.
Weight and Force Demands : Moderate physical activity (lifting, pulling, and pushing up to 25 pounds).
Other: May be required to work outside of normal working hours and travel for work-related functions.
Why work for Pinnacle?
As a member of the Pinnacle PACK, you will have the opportunity to be influential every day and make an impact in the lives of our students and our larger community! Our team and school community are diverse and we embrace that diversity as an encouraging, friendly, open, and supportive team and school. We invest in our team members by providing a balanced, growth-oriented, and supportive work environment, while you achieve your career goals within and beyond Pinnacle. Additionally, we offer a robust, comprehensive benefits package that includes:
- Medical, dental, vision, basic life insurance and AD&D plans (100% employer paid for the employee)!
- Participation in the Colorado Public Schools Retirement System PERA (click HERE to learn more)!
- PERA 401K, and additional 403B, and Roth IRA retirement options!
- Flexible Spending Accounts (FSA) to include Healthcare and Dependent Care!
- Voluntary life insurance for employees and dependents!
- Short and Long Term Disability!
- Colonial Life ancillary benefits including accident, critical illness, and hospital plans!
- Employee Assistance Program with up to four free counseling sessions!
- Paid Time Off
- Vacation
- 2 weeks for 1st and 2nd years of continuous employment
- 3 weeks for 3rd and 4th years of continuous employment
- 4 weeks for 5th and 6th years of continuous employment
- 5 weeks for 7th year or more of continuous employment
- PTO Days: 8/year
Holiday Days: approximately 30/year (Based on 2026-2027 school calendar)
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If you want to be part of a caring, supportive community and make a difference as part of the Pinnacle PACK, apply now!
About Pinnacle:
Pinnacle Charter School has served the community for more than 25 years. Authorized by the Colorado Charter School Institute, the Pinnacle is a Title I K-12 school supporting nearly more than 1,900 students in achieving excellence in all aspects of their lives. The K-8 building is located at 1001 West 84th Avenue, Federal Heights, CO. The high school is located at 8412 Huron Street, Thornton, CO. For more information visit https://www.pinnaclecharterschool.org/ .
We are an equal opportunity employer committed to a drug free work environment. We participate in E-Verify as part of our onboarding process.
Applicants must be authorized to work for ANY employer in the U.S. Pinnacle Charter School is unable to sponsor or take over sponsorship of employment visas.
