Introduction
This position is open to "Internal, Separated Staff, and External Applicants”
Job Identification (Reference Number): VN-US10-2026-072
Position Title: Human Resources and Data Associate
Duty Station City: Washington D.C.
Duty Station Country: United States of America
Grade & Salary: G5 (USD 6,714.58 Monthly)
Contract Type: One-Year Fixed Term
Vacancy Type: Vacancy Notice
Initial duration: 12 months
Under the direct supervision of the National Human Resources Officer, the incumbent provides HR operational, data, systems, reporting, and administrative support to the Human Resources Unit in Washington, D.C. The position contributes to accurate and timely HR service delivery across recruitment, onboarding, personnel administration, time and attendance, payroll, benefits, performance management, separation, insurance, official documentation, and other locally administered processes.
The incumbent also supports the Unit's use of workforce data, Microsoft Excel, Power BI, approved automation tools, and approved artificial intelligence tools to support reporting, internal controls, knowledge management, and operational efficiency. Given changing office priorities and staffing levels, the incumbent is expected to work flexibly across HR and related administrative workstreams and to provide temporary coverage or surge support as assigned.
QUALIFICATIONS
Required Qualifications and Experience
EDUCATION
High school diploma with five years of relevant experience; Or
Bachelor’s degree in Human Resources, Business Administration, Information Systems, Data Analytics, Psychology, or a related field from an accredited academic institution with three years of relevant professional experience.
EXPERIENCE
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Experience supporting human resources operations, personnel administration, payroll, reporting, workforce data management, or related functions.
Experience maintaining and updating operational trackers, databases, dashboards, management reports, and reporting tools;.
Demonstrated experience using Microsoft Excel for data analysis, reconciliation, reporting, and operational control is required.
Experience using Microsoft Power BI or a comparable business-intelligence and data-visualization platform is required.
Experience using Microsoft Power Query and workflow or collaboration tools such as Power Automate, Forms, Lists, SharePoint, and Teams is required.
Practical experience using approved artificial intelligence tools for research, drafting, data analysis, knowledge management, or process improvement is highly desirable.
Experience documenting administrative processes, updating standard operating procedures, preparing user guidance, or supporting administrative or digital process improvements is highly desirable.
Experience handling confidential personnel, payroll, or other sensitive information in accordance with applicable data-protection and records-management requirements.
Experience with Oracle, SAP, Paychex, or comparable HR information and payroll systems is an advantage.
SKILLS
Advanced proficiency in Microsoft Excel, including PivotTables, Power Query, lookup and logical functions, data validation, conditional formatting, charts, and data reconciliation.
Proficiency in preparing and maintaining dashboards and reports using Microsoft Power BI or a comparable business-intelligence tool.
Ability to consolidate, clean, validate and summarize HR operational data from multiple authorized sources.
Ability to maintain and update HR operational trackers, dashboards, management reports, control tools, and workflow documentation.
Working knowledge of workflow and collaboration tools such as Microsoft Power Automate, Forms, Lists, SharePoint, and Teams.
Ability to use approved artificial intelligence tools responsibly and effectively, including drafting appropriate prompts, critically validating outputs, recognizing inaccuracies or bias, and protecting confidential and personal information.
Sound understanding of data quality, confidentiality, access controls, audit trails, and responsible handling of personnel and payroll information.
Strong analytical skills, attention to detail, and ability to identify discrepancies, data inconsistencies, and overdue actions.
Ability to maintain process documentation, standard operating procedures, user guides, templates, and control checklists.
Strong organizational, project-coordination, prioritization, follow-up, and time-management skills.
Excellent written and verbal communication skills.
Ability to work accurately under pressure, manage multiple recurring deadlines, adapt to changing priorities, and work with appropriate supervision.
Client orientation, discretion, sound judgment, attention to detail, patience, and willingness to learn and adapt to new technologies.
Ability to provide basic guidance to colleagues and users on assigned HR systems and tools.
SECTION 5
Languages [1]
IOM’s official languages are English, French, and Spanish.
REQUIRED
For all applicants, fluency in English is required (oral and written).
DESIRABLE
None
SECTION 6
Competencies [1]
The incumbent is expected to demonstrate the following values and competencies:
VALUES - All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES - Behavioural indicators – Level 1
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
MANAGERIAL COMPETENCIES - Behavioural indicators – N/A
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.
[1] Competencies and respective levels should be drawn from the Competency Framework of the Organization.
[1] As per IN/233, staff members in a position in the Professional and GS categories are expected to be fluent in one of the Organization’s official languages, which are English, French and Spanish. At least a working knowledge of another official language is highly desirable and may be specified as mandatory in some cases. For positions in the GS category, proficiency in one of the local language(s) may also be required, as specified in the VN/SVN.
