Top 50 Administrator ii Jobs in Los Angeles, Ca

Administrative Assistant II
USC —Los Angeles, CA
- $26.59 - $33.85 an hour
- Microsoft Excel
- Microsoft Outlook
- 5 years
8d
Administrative Officer 2 (100% Limited)
UCLA Health —Los Angeles, CA
- $32.20 - $51.36 an hour
- Computer literacy
- Writing skills
- Mid-level
9d
Administrative Assistant II - Head & Neck Surgery (Santa Monica)
UCLA Health —Santa Monica, CA
- $26.42 - $37.49 an hour
- Surgery
- Computer literacy
- Mid-level
Administrative Assistant II - Cataract & Refractive Surgery, Westwood
UCLA Health —Los Angeles, CA
- $26.42 - $37.49 an hour
- Surgery
- Mid-level
- Clinic
Administrative Officer 2
UCLA Health —Santa Monica, CA
- $32.20 - $51.36 an hour
- Computer literacy
- Writing skills
- Mid-level
9d
ADMINISTRATIVE ASSISTANT II / EMERGENCY APPOINTMENT HOMELESSNESS
Los Angeles County Department of Human Resources —Los Angeles County, CA
- $65,911.68 - $88,823.04 a year
- Multiple hires
- Research
- Mid-level
- US work authorization
ADMIN OFCR 2 CX
The Regents of the University of California on behalf of their Los Angeles Campus —Los Angeles, CA
- $32.20 - $51.36 an hour
- Overtime
- Remote
- Background check
- Mid-level
- Office
Administrative Assistant II – Oncology, Santa Monica
UCLA Health —Santa Monica, CA
- $26.42 - $37.49 an hour
- Computer literacy
- Mid-level
- Outpatient experience
Business Administrator II
JPL/NASA —Pasadena, CA
- $87,360 - $121,992 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Office
- Dental insurance
- Paid time off
FT Administrative Clerk II - SEM
Cerritos College —Norwalk, CA
- $54,264.36 a year
- Online Application
- School experience
- Current TB test
- Inventory management
- Health insurance
- Dental insurance
Administrative Assistant II, Float - Urology, The Men's Clinic (Santa Monica)
UCLA Health —Santa Monica, CA
- $26.42 - $37.49 an hour
- Spanish
- Word processing
- Computer literacy
- Flexible schedule
Research Administrator 2
UCLA —Los Angeles, CA
- $35.23 - $53.67 an hour
- Full-time
- Hybrid work
- Background check
- 18 years or older
- Mid-level
14h
Application Administrator II
Commonwealth Business Bank —Los Angeles, CA
- $70,000 - $105,000 a year
- Full-time
- Computer science
- Computer Science
- English
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant II
Keck Medical Center of USC —Los Angeles, CA
- $26.59 - $32.33 an hour
- Full-time
- Background check
- Mid-level
- University
- Travel reimbursement
1d
Center for Educational Partnerships Coordinator (Administrative Support Coordinator II)
California State University —Fullerton, CA
- Online Application
- Background check
- Word processing
- English
- Paid holidays
- Dental insurance
8d
Administrative Assistant II, Float - OBGYN (Santa Monica)
UCLA Health —Santa Monica, CA
- $26.42 - $37.49 an hour
- Overtime
- Mid-level
- Clinic
- Ob/Gyn
Material Control Administrator II
JPL/NASA —Pasadena, CA
- $78,728 - $93,912 a year
- Full-time
- Microsoft Excel
- Oracle
- Microsoft Outlook
- Dental insurance
- Paid time off
Administrative Specialist II (Part-Time)
Mt. San Antonio College —Walnut, CA
- Part-time
- Word processing
- Writing skills
- English
Unit Clerk I II
AMERICAN INDIAN CHANGING SPIRITS —Long Beach, CA
- Full-time
- Word processing
- Office
- Administrative experience
Quick Apply
ADMINISTRATIVE ASSISTANT II/EMERGENCY APPOINTMENTS HOMELESSNESS
Los Angeles County Department of Human Resources —Los Angeles County, CA
- $65,911.68 - $88,823.04 a year
- Online Application
- Mid-level
- US work authorization
- Fair chance

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Administrative Assistant II

USC -
Los Angeles, CA

Apply Now

Job Details

$26.59 - $33.85 an hour
8 days ago

Qualifications

Customer communication
Clerical experience

Full Job Description

We are seeking a highly organized, detail-oriented, and customer-focused Administrative Assistant II to provide advanced administrative and operational support within our department. This position plays a vital role in ensuring the efficient operation of the office by managing administrative processes, coordinating communications, supporting budget and grant activities, organizing departmental events, and maintaining confidential records.

The ideal candidate is a proactive professional who can manage multiple priorities, exercise sound judgment, and work collaboratively with faculty, staff, students, and external partners.

Key Responsibilities

As the Administrative Assistant II, you will:

Administrative Support

Coordinate and expedite the flow of work through the department and supervisor's office.
Manage calendars, meetings, correspondence, and office communications.
Prepare, edit, and distribute business correspondence, reports, presentations, confidential documents, and other administrative materials.
Screen and prioritize incoming calls, emails, and inquiries, responding independently when appropriate.
Maintain office equipment and coordinate the purchase of office supplies.

Communication & Customer Service

Serve as a resource on departmental and university policies and procedures.
Facilitate communication among faculty, staff, students, university offices, and external organizations.
Resolve administrative issues and respond to inquiries with professionalism and discretion.

Records & Information Management

Maintain confidential personnel and departmental records.
Manage departmental databases by entering, verifying, and updating information.
Recommend and implement database enhancements to improve efficiency and accuracy.

Budget & Financial Support

Assist with budget preparation by compiling historical financial information.
Monitor departmental expenditures, prepare budget reports, and identify variances.
Assist with financial projections and special budget requests.

Contracts & Grants Administration

Support contract and grant administration activities.
Prepare reports and monitor expenditures for sponsored projects.
Coordinate with university administrators and funding agencies to resolve issues and facilitate site visits.

Reporting & Analysis

Research, compile, and analyze data for departmental reports.
Prepare reports and recommend effective methods for presenting information to support decision-making.

Website & Digital Communications

Maintain and update departmental website content.
Ensure website accuracy, functionality, accessibility, and compliance with university standards.
Coordinate updates to graphics, multimedia, and online communications.

Event Coordination

Plan and coordinate departmental meetings, conferences, seminars, workshops, and special events.
Arrange facilities, catering, travel, lodging, and vendor services.
Coordinate promotional and informational materials for departmental programs.

Leadership

Provide guidance and training to administrative staff and student workers.
Assign and prioritize workloads while establishing deadlines.
Monitor progress to ensure timely completion of assignments.

Minimum Qualifications

Associate's degree in Business Administration, Office Administration, Public Administration, or a related field; or an equivalent combination of education and experience.
Three (3) to five (5) years of progressively responsible administrative support experience.
Experience working in a higher education, healthcare, or public sector environment is preferred.

Preferred Qualifications

Experience supporting faculty, academic departments, or executive leadership.
Experience with budget tracking, grants administration, or financial reporting.
Experience maintaining websites using a content management system (CMS).
Experience planning and coordinating meetings, conferences, or special events.

Knowledge, Skills, and Abilities

Successful candidates will demonstrate:

Excellent organizational and time management skills.
Strong written and verbal communication skills.
Ability to maintain strict confidentiality and exercise sound judgment.
Strong analytical and problem-solving abilities.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with databases, enterprise systems, and web content management tools.
Ability to manage multiple priorities in a fast-paced environment.
Strong interpersonal skills and a commitment to providing exceptional customer service.
Ability to work independently while collaborating effectively with a diverse group of stakeholders.

Why Join Us?

This position offers the opportunity to contribute to a collaborative academic environment while supporting faculty, staff, and students in achieving the department's mission. If you are an organized professional who thrives on solving problems, coordinating complex activities, and providing outstanding administrative support, we encourage you to apply.

The hourly range for this position is $26.59 - $33.85. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Bachelor's degree Addtional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Skills: Secretarial or specialized clerical and administrative experience. Preferred Education: Bachelor's degree Preferred Experience: 4 years

Apply Now

Refine Your Search

administrator ii jobs in los angeles, ca

Administrative Assistant II

Administrative Officer 2 (100% Limited)

Administrative Assistant II - Head & Neck Surgery (Santa Monica)

Administrative Assistant II - Cataract & Refractive Surgery, Westwood

Administrative Officer 2

ADMINISTRATIVE ASSISTANT II / EMERGENCY APPOINTMENT HOMELESSNESS

ADMIN OFCR 2 CX

Administrative Assistant II – Oncology, Santa Monica

Business Administrator II

FT Administrative Clerk II - SEM

Administrative Assistant II, Float - Urology, The Men's Clinic (Santa Monica)

Research Administrator 2

Application Administrator II

Administrative Assistant II

Center for Educational Partnerships Coordinator (Administrative Support Coordinator II)

Administrative Assistant II, Float - OBGYN (Santa Monica)

Material Control Administrator II

Administrative Specialist II (Part-Time)

Unit Clerk I II

ADMINISTRATIVE ASSISTANT II/EMERGENCY APPOINTMENTS HOMELESSNESS

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