Top 20 Front office specialist Jobs in Los Angeles, Ca

AI Systems Specialist & Front Office Manager at Production Studio
Hubble Studio —Los Angeles, CA
- $20 - $28 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- System design
Quick Apply
8d
Front Desk Specialist
Saban Community Clinic —Los Angeles, CA
- $23.50 - $25.00 an hour
- Background check
- High school diploma or GED
- Clinic
- 403(b) matching
- Paid holidays
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Undergraduate Admissions Specialist
California Institute of Technology —Pasadena, CA
- $29.00 - $33.65 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
14d
Medical Front Office - Patient Service Specialist
Select Physical Therapy —Glendale, CA
- $23 - $26 an hour
- Full-time
- Spanish
- Physical & Rehabilitation Medicine
- English
- Health insurance
- Dental insurance
Front Desk and Wellness Experience Specialist
Heal LA —Manhattan Beach, CA
- $25 an hour
- Part-time
- Maintenance
- In-person
- Communication skills
- Employee discount
Quick Apply
10d
Lead Service Specialist/Receptionist
Opensity Solutions —Los Angeles, CA
- $28 an hour
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
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Eye care professional/Front Office
EyeCare of California —Canoga Park, CA
- $18 - $24 an hour
- 8 hour shift
- Bilingual
- Background check
- Private practice
- Vision insurance
- Employee discount
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Front Office Specialist
Encore Wellness —Whittier, CA
- $17 - $18 an hour
- Part-time
- Spanish
- Computer literacy
- US work authorization
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FRONT DESK SPECIALIST
Avant Eyes Optometry —Porter Ranch, CA
- From $20 an hour
- Part-time
- Private practice
- Computer skills
- In-person
- Free parking
- Paid training
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9d
Guest Experience Specialist - Part-Time
Marriott International, Inc —Cypress, CA
- $21.10 an hour
- Part-time
- Residential
- Hotel
- High school diploma or GED
5d
Guest Experience Specialist - Full-Time
Marriott International, Inc —Cypress, CA
- $21.10 an hour
- Full-time
- Residential
- Hotel
- High school diploma or GED
5d
Front Desk Coordinator /Patient Services Specialist
FYidoctors of California, Inc. —Sun Valley, CA
- $19.50 - $21.00 an hour
- Full-time
- Spanish
- English
- High school diploma or GED
- 401(k)
- Paid time off
Quick Apply
Care Team Specialist
JWCH Institute —Los Angeles, CA
- $47,394 - $48,579 a year
- Weekends as needed
- Microsoft Word
- Spanish
- Microsoft Excel
- Profit sharing
- Mileage reimbursement
Quick Apply
Support Specialist, PK Director’s Action Group (DAG) – Space Systems Command
BTAS —El Segundo, CA
- $90,000 - $130,000 a year
- Full-time
- Microsoft Outlook
- Office
- Continuous improvement
- Paid holidays
- Health insurance
Quick Apply
Spanish/English Front Desk Specialist - Immigration Law Firm
Valdez Law Firm —Inglewood, CA
- $19 - $22 an hour
- Full-time
- Spanish
- Customer service
- English
- Health insurance
- 401(k)
Quick Apply
Talent Acquisition & Development Specialist
Los Angeles Regional Food Bank —City of Industry, CA
- $31 - $36 an hour
- Full-time
- Spanish
- 5 years
- HIPAA
- 403(b) matching
- Paid holidays
Quick Apply

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Front Desk Specialist
Saban Community Clinic —Los Angeles, CA
Set up/maintain front desk to ensure efficient paper and information flow. Screen every patient for insurance information and/or eligibility to any other state,…
$23.50 - $25.00 an hour
Quick Apply
Guest Service Representative
Marriott International, Inc —Los Angeles, CA
Whether processing operational needs, addressing guest requests, completing reports, delivering quality meals, or sharing the highlights of the local area, the…
$27.16 - $33.95 an hour

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Receptionist/Administrative Professional 2
State of Ohio - Pharmacy Board —Columbus, OH
Relieves superior of routine administrative duties; makes recommendations regarding program activities; maintains Compliance & Enforcement’s policies &…
$23.65 - $28.76 an hour
5d
Medical Front Office - Patient Service Specialist
NovaCare Rehabilitation —Columbus, OH
Don’t underestimate the impact you can make on every patient’s care experience, even before they leave the waiting room. High School Diploma or GED.
$16 - $19 an hour
5d

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front office specialist jobs near los angeles, ca

AI Systems Specialist & Front Office Manager at Production Studio

Hubble Studio
Los Angeles, CA

Quick Apply

Job Details

Full-time
$20 - $28 an hour
8 days ago

Qualifications

Authentication
Google Workspace
Customer communication
Marketing automation tools
Microsoft Excel
OAuth 2.0
Tooling
Prompt engineering
QuickBooks Online
macOS
JSON
Productivity software
Back-end integration
AI-driven automation
Cross-functional communication
Analytics

Full Job Description

AI Systems Specialist — Hubble Studio | Los Angeles (Arts District)

Hubble Studio is a premium production space in the heart of the LA Arts District. We work with top-tier brands, agencies, and creators — and we're building the AI infrastructure to match.

We're looking for an AI Systems Specialist to own, grow, and evolve the AI systems that power our operations. This isn't a break-fix role — it's a builder role. You'll work across multiple AI assistants, partner directly with leadership, and be the person who looks at how we work and asks "how do we automate this?"

What you'll do:

Manage and configure our suite of AI assistants — cron jobs, automations, tool policies, memory systems
Design and implement new AI workflows that reduce manual work across booking, ops, communications, and marketing
Build and maintain integrations with Google Workspace, QuickBooks Online, and other tools in our stack
Develop and automate social media workflows — content scheduling, repurposing, publishing pipelines, and engagement tracking across platforms
Write and refine AI prompts and workflows that keep our pipeline running and growing
Proactively identify opportunities to automate repetitive tasks and surface them to leadership
Troubleshoot issues quickly and translate findings into plain language for the team
Stay current on AI capabilities and bring new ideas to the table

What you need:

Comfortable in macOS Terminal — JSON configs, shell commands, SQLite — this is a hands-on role
Experience with REST APIs and OAuth authentication flows
Familiarity with AI/LLM tools and prompt engineering
Google Workspace admin experience
Experience with social media platforms and automation tools (scheduling, analytics, content pipelines)
A builder's mindset — you don't wait to be told what to automate, you find it
Strong problem-solving instincts and the ability to work independently
Clear communicator — you'll be the bridge between the technical system and a non-technical team

Bonus points for:

Experience with QuickBooks Online integrations
CRM or sales automation tools (Apollo, Klaviyo)
Background in creative, media, or hospitality industries
Experience designing AI-powered workflows from scratch
Familiarity with social media analytics and content strategy

What you'll get:

Ownership of a growing AI operation at a premium studio
Direct collaboration with leadership on where AI takes the business next
Creative, fast-moving environment in one of LA's best neighborhoods
Compensation based on experience

Job description:

Responsibilities

Assistant to Bookings Director
Studio/Office Manager
Social Media Management preferred
Focus on Hospitality & Clients Services
Email Response and Management
Client Communication
Bookings & Paperwork Processing
Other Operational and Administrative Tasks as needed
Inventory Management for the Studio
Errands
Events Experience preferred

Requirements

Proficient with Excel, Word, and other Microsoft Office applications
Strong written and verbal communication skills
Ability to meet deadlines with accuracy
Can-Do Attitude + Follow Through

Skills/Qualifications:

Bachelor’s Degree preferred
3+ years of Work Experience preferred
Detail-oriented with strong organizational skillsSelf starter and the ability to take ownership of projects
Strong personal skills, ability to build trust, confidence and exceptional working relationships

545 S. Clarence St, Los Angeles, CA 90033 | Hybrid

Pay: $20.00 - $28.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

front office specialist jobs in los angeles, ca

AI Systems Specialist & Front Office Manager at Production Studio

Front Desk Specialist

Undergraduate Admissions Specialist

Medical Front Office - Patient Service Specialist

Front Desk and Wellness Experience Specialist

Lead Service Specialist/Receptionist

Eye care professional/Front Office

Front Office Specialist

FRONT DESK SPECIALIST

Guest Experience Specialist - Part-Time

Guest Experience Specialist - Full-Time

Front Desk Coordinator /Patient Services Specialist

Care Team Specialist

Support Specialist, PK Director’s Action Group (DAG) – Space Systems Command

Spanish/English Front Desk Specialist - Immigration Law Firm

Talent Acquisition & Development Specialist

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