Top 205 Office manager/accounting assistant Jobs in Los Angeles, Ca

Administrative Assistant and Bookkeeper
PMI Management LLC —Beverly Hills, CA
- $25 - $30 an hour
- Full-time
- Mid-level
- Office
- Organizational skills
Quick Apply
6d
Business Office Assistant (Healthcare Facility)*
Valley Palms Care Center —North Hollywood, CA
- $26 - $28 an hour
- Urgently hiring
- Skilled nursing facility
- HIPAA
- English
Quick Apply
14d
Business Office Assistant
Sun Mar Health Care —Los Angeles, CA
- Full-time
- Skilled nursing facility
- Word processing
- Office
Quick Apply
5d
Assistant Practice Manager - Primary & Immediate Care, Toluca Lake
UCLA Health —Burbank, CA
- $70,900 - $145,200 a year
- Weekends as needed
- Computer literacy
- Writing skills
- Mid-level
13d
Office Associate
Synapse Virtual Production —Los Angeles, CA
- $70,000 - $80,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
Quick Apply
Accounting Assistant
Brown & Riding Insurance Services, Inc —Los Angeles, CA
- Full-time
- Office
- Data entry
- Entry level
AR & AP/HR/Administrative Assistant
Michael C.F. Chan & Associates, Inc. —Los Angeles, CA
- Email
- Microsoft Word
- Microsoft Outlook
- Mid-level
Assistant Finance & Operations Coordinator
California Institute of Technology —Pasadena, CA
- $30.50 - $34.75 an hour
- Weekends as needed
- Oracle
- Mid-level
- University
- Paid holidays
- Health insurance
Assistant Manager (Non Exempt)
PDS Health —Los Angeles, CA
- $26.00 - $34.75 an hour
- Full-time
- Dental office
- Computer literacy
- Local
- Health insurance
- Dental insurance
Administrative Assistant
SingerLewak —Los Angeles, CA
- $28 - $32 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Case Assistant - Business and Commercial
DLA Piper —Los Angeles, CA
- $34.09 - $44.32 an hour
- Overtime
- Hybrid work
- Microsoft Outlook
- Word processing
- Computer literacy
- Health insurance
- Dental insurance
Business Office Assistant ~ Senior Living Community ~ Pasadena ~ FT
MorningStar Senior Management LLC —Pasadena, CA
- $24 - $26 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
Accounts Payable Manager
FIGS —Santa Monica, CA
- 5 years
- Office
- Mentoring
- Employee stock purchase plan
- Paid holidays
Quick Apply
4d
Billing Specialist
Thompson Coburn LLP —Los Angeles, CA
- From $75,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Profit sharing
- Wellness program
Quick Apply
11d
Administrative Assistant
California Institute of Technology —Pasadena, CA
- Part-time
- Mid-level
- Office
- 3 years
Accounting Assistant
Crystal Stairs —Los Angeles, CA
- $18 - $22 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Office Manager
USC —Los Angeles, CA
- $85,782.45 - $87,000.00 a year
- School experience
- Public speaking
- Mid-level
3d
Administrative Assistant
Cordoba Corporation —Long Beach, CA
- $28 - $34 an hour
- Full-time
- Customer service
- Mid-level
- Office
Quick Apply
4d
Assistant Controller
Sierra Pacific Constructors —Woodland Hills, CA
- $105,500 - $124,000 a year
- Construction site
- 5 years
- Research
- Paid holidays
- Disability insurance
Quick Apply
Film Production
Strate Holdings LLC —Burbank, CA
- $25 - $30 an hour
- Contract
- Hybrid work
- Google Workspace
- CPA
- 3 years
Quick Apply

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Administrative Assistant and Bookkeeper

PMI Management LLC -
Beverly Hills, CA

Quick Apply

Job Details

Full-time
$25 - $30 an hour
6 days ago

Qualifications

Accounting systems
Correspondence management
Office activity coordination
Property management tools
Investor relations reporting
Spreadsheets
Yardi
Filing
Mail distribution
Scanning
Mid-level
Accurate transaction records management
Medical scheduling
Invoice payment processing
Employee attendance management
Insurance medical billing
Health insurance knowledge
Financial records management
Financial record maintenance
Food supply stocking
Mail management
Errand assistance
Organizational skills
Mail processing
Food ordering
Deposits
Time & attendance systems
Bank deposit preparation
Payroll record maintenance
Local tax

Full Job Description

Job Overview

We are seeking a dynamic and detail-oriented Administrative Assistant and Bookkeeper to join our organization. This vital role combines administrative support with comprehensive bookkeeping responsibilities, ensuring smooth daily operations and accurate financial management. The ideal candidate will thrive in a fast-paced environment, demonstrating a proactive attitude, strong organizational skills, and a passion for maintaining precise financial records. In this role, you’ll be instrumental in supporting our team’s efficiency while managing essential accounting functions that uphold our commitment to transparency and compliance.

Responsibilities

· Handle office duties as needed. Only 4 staff members work at office and all but one is in the office on a daily basis. Open mail & distribute accordingly. Maintain a relatively minimal amount of general filing.

· In charge of all incoming and outgoing mails domestic or international, UPS/FedEx

· Coordinate with Residential Asset Manager purchase of gift certificates cost & allocation to properties.

· Prepare and process occasional PMI Management invoices/ through Yardi. Payable are processed through digital AP platform administer by senior account.

· Track, pay, and maintain organized records of Owners business and property related expenses.

· Complete the expense allocation of the vendors including: Purchase Power, BMI, certified accounting software supplies and postage meter.

· Calculate IT services provider) allocation of charges among PMI and three (3) residential properties.

· Assist in insuring 3 hourly paid worker time is being entered into Timeco and process payroll for one domestic employee.

· Track accuracy and timely process bills related to PMI office and homes.

· Act as point person in office for all billings and documents that must be reviewed by other staff members to ensure that it is timely circulated and returned to the appropriate staff member requiring same.

· Assist senior controller, when necessary, with all CHASE remote deposits for all commercial accounts. Walk-in deposit(s) for all PMI checks and other checks that didn’t go through remote deposit.

· Compile all credit card receipts prior to reconciling credit cards. Reconcile and complete PMI Mgt., Medici, Indian Hills, Solace, PMI Equities and PMI Recovery/Turbulence all allocations/distribution and the check summary.

· Credit card charges allocations, chart of account entries, and payment by entity that was responsible for paying the charge

· Collecting incoming mail from mailbox and routing to the individual who oversees the matter

· Track to ensure timely payment Property Taxes, homeowners-vehicles-umbrella, health & other insurance policies, concierge medical program, are paid on time.

· Monitor subscription services including internet, Netflix. Spectrum, Verizon, AI platforms, FasTrack, Wall Street Journal, ect. renewal dates and rate increases.

· Maintain Log sheet for all deliveries to PMI satellite office.

· Do errands when needed.

· Make deposits to EW Bank, Citibank and Chase (SSRT check) if they cannot be deposited remotely.

· Prepare spreadsheet for personal credit cards Chase & AmEx, DMV & Allstate insurance.

· Process pay checks for household staff & special checks for employees/miscellaneous for owner approval.

· Scan when necessary statements/Invoices/business correspondence related to third party property management company.

· Process as needed Indian Hills/Medici Vendor Invoice thru Avid or Yardi Pay.

· Send residential property rental payment checks, if received at office, to properties or scan and deposit checks Medici/VDS/Solace via FedEx

· Input information on Yardi software and cut checks for employee Monthly Reimbursement.

· Monitor owners Health Insurance and medical billing and match EOB for Scott and Rita’s account and process payments.

· General administrative office support such as quarterly investors distribution reports, document & spreadsheet requests. Assist when necessary the senior controller to Email investor status reports (Indian Hills) and mail checks

· Oversee office cleanliness and that it is being maintained in an orderly manner.

· Process return Amazon order/others

· Coordinate & Supervise owners admin tasks especially during the time they are on out of town assignments and overseas.

· Coordinate doctors’ and other appointments for owners.

· Purchase travel tickets and boarding pass printing when necessary.

· Do errands if house manager is absent.

· Placing food orders when necessary for owners’ meals.

· Coordinate as necessary with laundry service pick up and return of bed linens and clothes.

· Check indoor plants are being maintained.

· Monitor housekeeper is maintaining owners’ food pantry supplies and cleaning supplies are adequately stocked.

Skill sets – Well rounded accounting experience, excel, knowledge of Yardi or other property management software that will facilitate their rapid adoption of using Yardi, capable of multitasking and ad hoc problem-solving.

Pay: $25.00 - $30.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

office manager/accounting assistant jobs in los angeles, ca

Administrative Assistant and Bookkeeper

Business Office Assistant (Healthcare Facility)*

Business Office Assistant

Assistant Practice Manager - Primary & Immediate Care, Toluca Lake

Office Associate

Accounting Assistant

AR & AP/HR/Administrative Assistant

Assistant Finance & Operations Coordinator

Assistant Manager (Non Exempt)

Administrative Assistant

Case Assistant - Business and Commercial

Business Office Assistant ~ Senior Living Community ~ Pasadena ~ FT

Accounts Payable Manager

Billing Specialist

Administrative Assistant

Accounting Assistant

Office Manager

Administrative Assistant

Assistant Controller

Film Production

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