Top 682 Executive coordinator Jobs in Los Angeles Ca

Executive Operations Coordinator
Whalar Group —Los Angeles, CA
- $71,000 - $85,000 a year
- Google Workspace
- 5 years
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
4d
EXECUTIVE DIRECTOR, OFFICE OF CHILD PROTECTION
Los Angeles County Department of Human Resources —Los Angeles County, CA
- $219,014.16 - $340,611.84 a year
- Full-time
- Children
- US work authorization
- Fair chance
Remote Learning Support Coordinator (Entry Level)
The Ladder Method —Los Angeles, CA
- $21.91 - $25.57 an hour
- Full-time
- Remote
- Organizational skills
- Communication skills
- Entry level
Quick Apply
Operations Manager
Untold Studios —Los Angeles, CA
- $120,000 - $145,000 a year
- Mentoring
- Senior level
Executive Secretary III
County of Los Angeles —Los Angeles, CA
- $7,203.46 - $9,707.36 a month
- Online Application
- Mid-level
- Office
Academic Coordinator II
UCLA —Los Angeles, CA
- $87,616 - $170,668 a year
- Online Application
- School experience
- Doctoral degree
- Bachelor of Science
11d
Executive Operations Coordinator
Avasant —El Segundo, CA
- Full-time
- Mid-level
- Office
- Communication skills
Quick Apply
Office & Executive Coordinator
DNEG —Los Angeles, CA
- $40,000 - $50,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
Manager, Crisis Management and Enterprise Resilience
Netflix —Los Angeles, CA
- $200,000 - $330,000 a year
- Google Workspace
- Writing skills
- Office
- Paid holidays
- Health insurance
Project Coordinator
Caruso —Los Angeles, CA
- $75,000 - $85,000 a year
- Microsoft Excel
- Research
- Mid-level
Administrative Coordinator- US Marketing
Kite Pharma —Santa Monica, CA
- $99,705 - $129,030 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Recruiting
- Health insurance
- Dental insurance
Senior Administrative Assistant
Pasadena Unified School District —Pasadena, CA
- $5,830 - $6,818 a month
- 8 hour shift
- Management
- Office
- Residential
- AD&D insurance
- Health insurance
3d
Assistant Director, Parks and Recreation
Los Angeles County Department of Human Resources —Los Angeles County, CA
- $152,556 - $237,255 a year
- Full-time
- US work authorization
- Contracts
- Fair chance
8d
Executive Secretary III
Los Angeles County Department of Human Resources —Los Angeles County, CA
- $7,203.46 - $9,707.36 a month
- Online Application
- Computer literacy
- Mid-level
- Office
Entertainment Coordinator
NBCUniversal —Universal City, CA
- $56,000 - $60,000 a year
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Executive Assistant
CyberMedia Technologies —Los Angeles, CA
- $85,000 - $120,000 a year
- 5 years
- Research
- Mid-level
- Health insurance
- 401(k) matching
Quick Apply
Executive Assistant, Chief Technology Officer
The Wonderful Company —Los Angeles, CA
- $40 - $41 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Academic Advisor
Loyola Marymount University —Los Angeles, CA
- $71,100 - $88,900 a year
- Full-time
- Microsoft Excel
- Customer service
- Mid-level
Virtual Assistant (Work from Home)
Qureos Inc —Los Angeles, CA
- Overtime
- Remote
- Google Workspace
- Microsoft Outlook
- Research
- Paid holidays
- Disability insurance
4d
CONSTITUTIONAL POLICING ADVISOR
Los Angeles County Department of Human Resources —Los Angeles County, CA
- $176,298 - $274,179 a year
- Full-time
- Mid-level
- US work authorization
- Fair chance

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Executive Operations Coordinator

Whalar Group -
Los Angeles, CA

Quick Apply

Job Details

$71,000 - $85,000 a year
4 days ago

Benefits

Work from home stipend
Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Notion
Optimizing workflow processes
Project team coordination
Google Workspace
Confidential information handling
Office activity coordination
Business travel arrangements
5 years
Operations coordination
Triage
AI tools proficiency
Executive administrative support
Mid-level
Continuous improvement
Relationship management
Meeting facilitation
Managing projects
Productivity software
Managing executive calendars
Documentation Handling
Cross-functional collaboration
Escalation handling
Communication skills
Cross-functional communication
Progress tracking (project management tasks)

Full Job Description

Job Title: Executive Operations Coordinator

Location: On Site in Venice, CA (with NYC time zone support)

Reports to: Chief of Staff & Strategy

The Lighthouse, part of Whalar Group, is a first-ever creative campus and studio playground for the Creator Generation, offering Creators an I.R.L. platform to Learn, Make, and Belong. With Venice, CA already opened, and Brooklyn, NY opening in Fall 2025, and London/EMEA opening in 2026, the campuses are designed to empower and support career Creators and creative professionals, providing a dynamic environment explicitly tailored to their needs. Each campus features state-of-the-art, mixed-use content studios, and hosts impactful programming that empowers members to collaborate, learn, and grow their businesses within a thriving community.

The Lighthouse expands opportunities and creative capabilities, offering Creators a dedicated space to co-create, connect, and lead the businesses shaping creative culture. Learn more: www.thelighthouse.com.

About the role:

The Executive Operations Coordinator is a hybrid executive support and operations role built to increase leadership leverage and execution velocity. The role protects the CEO's time and attention by owning the flow of scheduling, information, and preparation—so leadership energy stays focused on the highest-value decisions, relationships, and outcomes rather than coordination overhead.

In support of the CEO, this person owns scheduling and calendar management, while maintaining a consistent daily/weekly runway rhythm. They triage messages and inboxes, draft responses when appropriate, flag urgent items, and run a lightweight system so nothing drops. In support of the Chief of Staff, the role functions as an execution backbone for cross-company priorities by maintaining a weekly operating cadence, tracking owners, deadlines, dependencies, and blockers, and escalating when work stalls. This role requires proactive, calm, high-judgment execution: organized but not precious, warm with people and firm with timelines, and able to coordinate across time zones.

Here's what you'll do day-to-day:

Keep our executive team operating at their best by managing complex calendars, scheduling priorities, travel, and the day-to-day logistics that keep everything moving.
Act as a trusted partner to senior leaders by managing communications, triaging inboxes, and ensuring important priorities never fall through the cracks.
Prepare leaders for success by coordinating meetings, building agendas, organizing briefing materials, capturing key decisions, and driving follow-through on action items.
Support cross-functional projects by tracking timelines, owners, dependencies, and next steps—helping turn ideas into action.
Build and maintain simple, effective operational systems, documentation, and processes that improve consistency, efficiency, and collaboration across the business.
Coordinate confidently across internal teams, external partners, and creators while maintaining professionalism, discretion, and exceptional attention to detail.
Continuously look for opportunities to improve the way we work, bringing organization, structure, and thoughtful solutions to fast-moving challenges.

Here's what we're looking for:

We're looking for someone who thrives in fast-moving environments and genuinely enjoys bringing order to complexity. You're proactive, highly organized, and happiest when helping leaders and teams operate at their best.

Ideally, you'll bring:

5+ years of experience supporting executives, operations, project coordination, or similar business support roles.
Exceptional organizational skills with the ability to juggle multiple priorities without losing sight of the details.
Outstanding calendar management, prioritization, and coordination skills.
Strong written and verbal communication, with the confidence to work across all levels of an organization.
Excellent judgment and discretion when handling confidential information and sensitive situations.
A natural instinct for building better processes, documentation, and lightweight systems that make work easier for everyone.
Experience with Google Workspace and modern AI tools. Experience with Notion is a plus.
A curious, solutions-first mindset with the ability to anticipate needs before they're asked.
A genuine interest in creators, creative businesses, and helping build exceptional experiences for the people who use The Lighthouse.
A collaborative approach, a willingness to roll up your sleeves, and the flexibility to adapt as priorities evolve.
Above all, you're someone people genuinely enjoy working with—you lead with kindness, integrity, and a desire to make those around you successful.

Salary & Benefits:

At The Lighthouse, we're committed to salary transparency and ensuring we're building equitable, competitive compensation practices. The salary range for this role is $71,000–$85,000 per year, with the final offer determined by factors such as experience, skills, and overall alignment with the role. In addition to base salary, you'll have access to a comprehensive benefits package and the opportunity to be part of a team that's building the future of the creator economy.

Medical, Dental, Vision
PTO + Sick Time + Paid Holidays
HSA, FSA, and Commuter + Parking Benefits
Company Paid Life & Disability Insurance
Voluntary Life Insurance Policy
Voluntary Hospital and Critical Illness Insurance
Employee Assistance Program
401k with Employer Matching. No Vesting Period.
Monthly Work from Home Stipend
Yearly Professional Development Stipend

Our values:

At The Lighthouse, diversity, equity, and inclusion (DEI) isn't just a statement, it's our collective strength. Our people are our superpower. A diverse team and inclusive leadership have shaped Whalar since our inception in 2016, fueling a constant evolution of growth. We champion a culture of respect and empathy, fostering a sense of belonging that transcends demographics. We hire individuals of all backgrounds and empower them to thrive, challenge stereotypes, and actively break societal barriers.

The Lighthouse provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Equal opportunity extends to all aspects of the employment relationship, including hiring, promotions, training, working conditions, compensation, and benefits.

Quick Apply

Refine Your Search

executive coordinator jobs in los angeles ca

Executive Operations Coordinator

EXECUTIVE DIRECTOR, OFFICE OF CHILD PROTECTION

Remote Learning Support Coordinator (Entry Level)

Operations Manager

Executive Secretary III

Academic Coordinator II

Executive Operations Coordinator

Office & Executive Coordinator

Manager, Crisis Management and Enterprise Resilience

Project Coordinator

Administrative Coordinator- US Marketing

Senior Administrative Assistant

Assistant Director, Parks and Recreation

Executive Secretary III

Entertainment Coordinator

Executive Assistant

Executive Assistant, Chief Technology Officer

Academic Advisor

Virtual Assistant (Work from Home)

CONSTITUTIONAL POLICING ADVISOR

I want to receive the latest job alert for executive coordinator in los angeles ca

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