POSITION: Project Coordinator
SUPERVISOR: IT Project Manager
STATUS: Hourly/Non-Exempt
PAY RANGE: $32.00 - $36.00 Hourly
The base pay offered will consider internal equity and may vary based on the candidate’s job-related knowledge, skills, experience, and other factors.
LOS ANGELES REGIONAL FOOD BANK
The mission of the Food Bank is to mobilize resources to fight hunger in our community. To fulfill our mission, we source and acquire nutritious food and other products and distribute them to people experiencing nutrition insecurity through our partner agency network and directly through programs; energize the community to get involved and support hunger relief; and conduct hunger and nutrition education and awareness campaigns and advocate for public policies that benefit the people we serve. Food Bank employees are hired because of their unique skills, diverse perspective, and their commitment to our mission. This means that each of us, working together, will do all that we can to fulfill our vision that no one goes hungry in Los Angeles County. Our core values include: Respect, Stewardship & Accountability, Collaboration, Urgency, Service, Integrity and Diversity. Our organization is committed to maintaining a positive and engaging workplace for all employees.
ESSENTIAL FUNCTIONS
The Project Coordinator supports the successful execution of organizational and departmental IT projects by assisting the IT Project Manager in planning, coordinating, and monitoring project activities. This role ensures project documentation is up-to-date and plays a critical part in ensuring timelines, deliverables, and communications are aligned across teams and stakeholders. The ideal candidate is detail-oriented, proactive, and thrives in a dynamic, fast-paced environment, with a passion for using technology to enhance the Food Bank's efficiency and impact.
This role requires strong active listening , organizational, and administrative coordination skills to support information-heavy projects, maintain operational documentation, and contribute to process improvement initiatives.
WHAT YOU’LL DO
Project Coordination, Planning, & Execution: Assist the IT Project Manager in the initiation, planning, execution, monitoring, and closing of IT projects. Coordinate daily project activities to ensure tasks are completed on time and within scope. Maintain and update detailed project schedules, timelines, and milestone tracking. Assist in the preparation of project proposals, plans, and presentations. Track project risks, issues, and changes, and assist in resolving project-related problems. Support resource planning and track utilization of personnel, equipment, and materials across projects. Assist with monitoring project budgets, invoices, and expenditures to ensure alignment with approved plans. Support contract workflow processes by coordinating documentation, tracking approvals, and following up with internal stakeholders to ensure timely execution and departmental allocation of expenditures. Ensure deliverables meet established quality standards and stakeholder expectations. Assist leadership with organizing and tracking project milestones, action items, progression plans, and operational documentation across multiple platforms and systems.
Documentation, Administration & Information Management: Schedule and coordinate meetings, take notes, and distribute meeting minutes. Prepare and distribute project documentation, including status updates, reports, action items, and risk logs. Gather, organize, and maintain operational and project-related information to support departmental knowledge bases, workflow continuity, and project execution. Maintain accurate and organized records, meeting notes, project trackers, operational files, and departmental documentation in accordance with organizational retention policies and procedures. Support high-volume administrative functions involving document preparation, version control, tracking, and follow-up across multiple projects and departments. Collaborate with cross-functional teams to gather, review, and organize operational information, including reviewing recordings or meeting materials to support documentation accuracy and project execution.
Collaboration, Communication & Process Improvement: Work closely with cross-functional teams to ensure effective collaboration and adherence to project plans. Act as the primary liaison between the project team and stakeholders. Support process improvement efforts by documenting lessons learned and contributing to the refinement of project management methodologies. Utilize active listening and critical thinking skills to identify operational gaps and support process improvement initiatives under the guidance of leadership.
COMPENTENCIES
QUALIFICATIONS
Bachelor’s degree in Information Technology, Business Administration, or a related field.
Minimum of 2 years of experience in project coordination or a similar project support role.
Experience in IT project management is preferred such as supporting documentation-heavy environments, administrative workflows, or cross-functional operational projects is preferred.
Communicates accurately, honestly, supportively and in a timely manner with external stakeholders and department and interdepartmental team members. Demonstrates strong planning, organizing, time management, and interpersonal skills.
Demonstrate ability to independently perform project coordination, documentation, research and administrative responsibilities independently while exercising sound judgment and critical thinking without solely relying on artificial intelligence (AI).
Ability and experience to evaluate information for accuracy, completeness, and reliability, regardless of the source or tool used to generate.
Ability to appropriately utilize organizational technology tools, including artificial intelligence (AI) tools when authorized, in accordance with organizational policies, data
Strong organizational and time management skills, with an ability to prioritize effectively.
Excellent verbal and written communication skills.
Proficiency in project management and productivity tools such as Microsoft Project, JIRA, Trello, etc, not required but preferred.
Strong analytical and problem-solving abilities.
Ability to manage sensitive or confidential information with professionalism and discretion.
Ability to work both independently and as part of a collaborative team.
Interpersonal effectiveness skills
Certifications, preferred but not required:
Passion for the Food Bank’s mission and commitment to the values of the organization: collaboration, inclusion, diversity, equity, accessibility, respect, service, stewardship & accountability.
BENEFITS
We offer a comprehensive benefits package:
Medical: Employee HMO coverage as little as $10 per bi-weekly paycheck and access to Nonstop Health funds
Dental: Employee HMO coverage available at no cost
Vision: Comprehensive vision insurance with generous allowances for examinations and material costs
Flexible Spending Accounts
Employer-paid Life Insurance and Long-Term Disability
Optional Long-Term Care Insurance
403(b) retirement savings plan with employer match
Employee Assistance Program (EAP) with expanded Mental Health
Employee recognition programs
Growth & career development support for professional certifications and additional training resources
Vacation: Two weeks annually for the first three years
Holiday: Nine paid holidays; eligible upon date of hire
Sick Leave Time available
As a part of the Food Bank’s pre-employment screening process, all potential employees are subject to a Criminal Background Check.
In instances of a federal, state or locally declared emergency, Los Angeles Regional Food Bank is typically considered an essential service and emergency responder; all of its employees may be called in to perform regular or emergent duties.
The Los Angeles Regional Food Bank is proud to be an “Equal Opportunity Employer.” Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. The Food Bank fosters an organizational culture where ideas and decisions from all people help us grow, innovate, and serve in a rapidly changing world. We strongly encourage people from underrepresented groups to apply.
