At Saputo, we bring good to the table by making high-quality products, investing in our people, and supporting communities around the world . As a top 10 global dairy processor, we value contributions that matter and strive to foster an inclusive, growth-driven work environment. Ready to bring your best?
Job Summary:
The Receptionist, under direct supervision, provides administrative and clerical support to a department or multiple departments. This person performs clerical and administrative functions such as greeting guests, employees and visitors, drafting correspondence, incoming/outgoing mail, scheduling appointments, organizing and maintaining paper and electronic files, and coordinating location activities.
- Receives and greets visitors, employees, customers or other business partners, ensures they follow all visitor security protocols and guidelines.
- Coordinates all visitor, employee, customer and/or other business partner inquiries, and directs them to the appropriate persons according to business needs.
- Audit visitor security log daily and report any security variances.
- Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
- Data entry from multiple sources into MS Excel spreadsheet or database applications.
- Operates office equipment such as fax machines, scanners, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, data entry, and other applications.
- Opens, reads, routes, and distributes incoming mail and other material and answer routine letters.
- Completes forms in accordance with company procedures.
- Makes copies of correspondence and other printed materials.
- Coordinates and maintains up to date vendor/supplier certification program.
- Sets up and maintains paper and electronic filing systems for records, correspondence, and other material in support of record retention program. This includes confidential filing and recordkeeping.
- Opens, routes, and distributes incoming mail and other material and answer routine letters.
- Support outgoing parcel activities.
- Completes forms in accordance with company procedures.
- Makes copies of correspondence and other printed materials.
- Orders all office supplies, business cards and company stationary. Ensure company approved logos for correspondence is followed, i.e. stationary and business cards. Order from approved sources.
- Composes, types, and distributes emails, routine correspondence, and reports.
- Maintain and coordinate company meeting room space for engagement activities, meetings and training sessions.
- Coordinate and support business and employee engagement activities, to include meal and space planning.
- Adhere to the Saputo code of ethics and actively apply the Saputo values.
- Work together professionally in a team environment with coworkers and other department personnel.
- Maintain plant visitor calendar and coordinate meetings (candidates, clients, vendors, suppliers, customers, visitors).
- Provide Plant Manager with administrative support as necessary.
- Support other departments as needed and perform other duties as required by management.
Job Requirements:
- High School Diploma or equivalent.
- Minimum of 2 years office experience, preferably as an Administrative Assistant.
- Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Microsoft Word.
- Ability to demonstrate a high degree of initiative.
- Excellent verbal/written communication skills.
- Ability to communicate with others at all levels in organizations.
- Strong organizational skills and the ability to multi-task.
- Ability to maintain the highest level of confidentiality.
- Ability to adapt to changing organizational and operational needs.
Saputo is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
Salary $49,000
In the USA, Saputo ranks among the top three cheese producers and is one of the top producers of extended shelf-life and cultured dairy products, with a portfolio of well-loved brands such as Stella, Frigo Cheese, Montchevre , Stella, and Treasure Cave. We also boast a strong foodservice presence, partnering with reputable chain restaurants and broadline distributors.
Whether your expertise lies in manufacturing, operations, supply chain, sales, quality assurance, or in any other function, your role is integral to our success. You will make contributions that matter, all while working alongside colleagues who genuinely care about your success and who will roll up their sleeves to help.
Accessibility
Saputo Cheese USA Inc. endeavors to make Saputo.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Human Resources at 214-863-2300 or email [email protected]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
EEO
Saputo Cheese USA Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you'd like more information on your EEO rights under law, please visit www.EEOC.gov.
California Applicant Privacy Notice (CCPA)
To review the Saputo Cheese USA Inc. Privacy Notice for California applicants, please visit our Corporate website associated section by clicking here (English) or here (Spanish).
