Top 81 Administrative coordinator Jobs in Los Gatos, Ca

Volunteer Coordinator & Administrative Support Specialist
Montalvo Arts Center —Saratoga, CA
- $27 - $30 an hour
- Full-time
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
Quick Apply
2d
Office Coordinator/ Admin
Fine Remodeling —San Jose, CA
- $22 - $25 an hour
- 8 hour shift
- Background check
- Microsoft Excel
- Customer service
- Mileage reimbursement
- Paid holidays
Quick Apply
Operations Coordinator
Professional Cleaning Systems, Inc. —Campbell, CA
- $36 - $38 an hour
- Full-time
- Bilingual
- Background check
- Spanish
- Health insurance
- Paid time off
Quick Apply
10d
Dental Receptionist (Financial Coordinator)
My Milpitas Dentist —Milpitas, CA
- From $26 an hour
- Full-time
- Background check
- Dental office
- Medical office experience
- Dental insurance
- 401(k)
Quick Apply
Administrative Assistant | Front Desk Coordinator
Litherland, Kennedy & Associates, APC, Attorneys at Law —Campbell, CA
- $26 - $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
1d
Administrative Coordinator - Admin Ambulatory Care Specialty - Full Time
Stanford Health Care —Redwood City, CA
- $48.38 - $54.48 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
Administrative Associate 3, Faculty Onboarding Coordinator
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
8d
Admin & HR Coordinator
Seclore —Santa Clara, CA
- Google Workspace
- Microsoft Outlook
- Mid-level
Front Office Coordinator
A10 Networks —San Jose, CA
- $30 - $32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
1d
Administrative Coordinator
Stanford University —Stanford, CA
- $40 - $45 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
College Counseling Administrative Coordinator
Menlo School —Atherton, CA
- $38.46 - $50.49 an hour
- Full-time
- School experience
- Google Workspace
- Mid-level
- Retirement plan
11d
Workplace Operations Coordinator
Marcus & Millichap Company —Palo Alto, CA
- $80,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- AD&D insurance
Quick Apply
Workplace Program Coordinator
CBRE —Mountain View, CA
- $27.00 - $34.80 an hour
- Full-time
- Basic math
- High school diploma or GED
- Analysis skills
7d
Front Desk Administrator / Patient Coordinator
Elite Chiropractic & Sports Clinic —San Jose, CA
- $24 - $26 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
- Profit sharing
- 401(k)
Quick Apply
9d
Workplace Experience Sr Coordinator
CBRE —Los Gatos, CA
- $35.58 - $36.06 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
4d
Workplace Services Coordinator
CrowdStrike —Sunnyvale, CA
- $27 - $43 an hour
- Full-time
- Inventory management
- 5 years
- Mid-level
- Paid holidays
- Health insurance
Administrative Coordinator
Ascend —Menlo Park, CA
- $30 - $31 an hour
- Bilingual
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Office & Facilities Coordinator
Salas O'Brien, Inc. —San Jose, CA
- $24 - $34 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Administrative Coordinator
Moldaw Residences —Palo Alto, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Dental Patient Care & Financial Coordinator (Front Desk)
James Lin DMD —Los Gatos, CA
- $25.25 - $33.00 an hour
- Full-time
- Private practice
- Dental office
- HIPAA
- Profit sharing
- Paid holidays
Quick Apply

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Volunteer Coordinator & Administrative Support Specialist

Montalvo Arts Center
Saratoga, CA

Quick Apply

Job Details

Full-time
$27 - $30 an hour
2 days ago

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
Life insurance

Qualifications

Volunteer coordination for social programs
Microsoft Excel
Microsoft Outlook
Interpersonal skills
Volunteer management
Filing
Executive administrative support
Driver's License
Volunteer coordination program management
Attention to detail
Errand assistance
Organizational skills
Microsoft Teams
Volunteer coordination
Purchasing
Managing projects

Full Job Description

Volunteer Coordinator and Administrative Support Specialist

Do you enjoy connecting people to meaningful experiences? Are you highly organized, relationship-oriented, and passionate about the arts? We are seeking a Volunteer Coordinator and Administrative Support Specialist to help cultivate an exceptional volunteer program while providing hospitality-focused support to the Executive Director of our vibrant arts nonprofit. This is a 30 hour per week on-site role.

This unique position combines volunteer engagement, community building, and executive support in a mission-driven environment dedicated to inspiring creativity, fostering community, and enriching lives through the arts.

As the Volunteer Coordinator, you will recruit, train, schedule, and recognize volunteers who make our programs and events possible. In addition, you will provide administrative and hospitality support to the Executive Director, helping create welcoming experiences for donors, artists, board members, volunteers, and community partners.

If you thrive in a dynamic environment, enjoy building relationships, and take pride in creating thoughtful and memorable experiences for others, we'd love to hear from you.

What You'll Do:

Volunteer Program Leadership

· Recruit, onboard, train, and engage volunteers for programs, events, and special initiatives.

· Coordinate volunteer schedules and assignments.

· Serve as the primary point of contact for volunteers and help ensure a positive volunteer experience.

· Develop volunteer appreciation and recognition efforts.

· Maintain volunteer records and track participation.

· Partner with staff across the organization to identify volunteer needs and opportunities.

· Help expand volunteer involvement and community engagement throughout the organization.

Executive Director Support

· Provide on-site support to the Executive Director and collaborate closely with the remote Executive Administrator.

· Assist with preparing meeting materials, correspondence, presentations, and organizational documents.

· Coordinate meeting logistics and prepare welcoming spaces for meetings and special gatherings.

· Purchase supplies, flowers, gifts, and cards for donor stewardship, volunteer recognition, and special occasions.

· Support donor, board, artist, and community relations through thoughtful hospitality and relationship-building efforts.

· Assist with special projects and organizational initiatives as needed.

What We're Looking For - our ideal candidate is:

· Passionate about the arts and the role they play in strengthening communities.

· Highly organized with exceptional attention to detail.

· Warm, professional, and service-oriented.

· Comfortable interacting with volunteers, donors, artists, board members, and community stakeholders.

· Able to manage multiple priorities while maintaining a positive attitude.

· Self-directed, resourceful, and adaptable.

· Committed to providing outstanding hospitality and customer service.

Qualifications

· 5+ years of experience in volunteer coordination and management, nonprofit administration, executive level support.

· Excellent written and verbal communication skills.

· Strong organizational and project management abilities.

· Proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.

· Ability to work independently and collaboratively.

· Ability to run local errands and transport supplies as needed.

· Experience in a nonprofit, arts, cultural, or community-focused organization is preferred.

· Interest in contemporary art and arts education is highly desirable.

Working Conditions & Physical Tasks:

· Typical office environment; requires the ability to remain seated at a computer workstation for extended periods. Some job functions may be performed outdoors. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to sit, stoop, kneel, crouch, or crawl. The employee may lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.

· May be asked to work the occasional evening or weekend to support programming.

· Local travel is required; must have a valid driver’s license and access to own vehicle and clean DMV record.

Compensation: $27.00 - 30.00 per hour

Why Join Us?

Working at Montalvo means becoming part of a passionate team dedicated to enriching our community through the arts. You'll have the opportunity to build meaningful relationships, support inspiring programs and events, and contribute directly to an organization that values creativity, collaboration, and service.

We offer a comprehensive benefits package that includes medical, dental, vision, life insurance, long-term disability, a 401(k) retirement plan, flexible spending account options, and paid time off.

To Apply: Please submit a resume and cover letter describing your interest in the position and how your experience aligns with the qualifications outlined above.

The position is open until filled. Applicants will be screened for qualifications and experience. Not all applicants who meet the minimum qualifications will be contacted or offered an interview.

We are an Equal Opportunity Employer and welcome candidates from all backgrounds and experiences.

For more detailed information about Montalvo Arts Center visit our website at www.montalvoarts.org.

Job Type: Full-time

Pay: $27.00 - $30.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in los gatos, ca

Volunteer Coordinator & Administrative Support Specialist

Office Coordinator/ Admin

Operations Coordinator

Dental Receptionist (Financial Coordinator)

Administrative Assistant | Front Desk Coordinator

Administrative Coordinator - Admin Ambulatory Care Specialty - Full Time

Administrative Associate 3, Faculty Onboarding Coordinator

Admin & HR Coordinator

Front Office Coordinator

Administrative Coordinator

College Counseling Administrative Coordinator

Workplace Operations Coordinator

Workplace Program Coordinator

Front Desk Administrator / Patient Coordinator

Workplace Experience Sr Coordinator

Workplace Services Coordinator

Administrative Coordinator

Office & Facilities Coordinator

Administrative Coordinator

Dental Patient Care & Financial Coordinator (Front Desk)

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