Top 22 Executive administrative assistant Jobs in Louisville, Ky

Executive Assistant
Katie McDaniel Enterprises —Louisville, KY
- From $40,000 a year
- Weekends as needed
- Research
- Mid-level
- Organizational skills
Quick Apply
11d
Personal Assistant
Car Keys Express —Louisville, KY
- Full-time
- Computer literacy
- Ability to lift 50 pounds
- Organizational skills
Quick Apply
Executive Assistant and Receptionist
Foundation for a Healthy Kentucky —Louisville, KY
- $55,000 - $65,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Research
- Disability insurance
- Health insurance
Quick Apply
1d
Executive Assistant to the President
Med Dyne —Louisville, KY
- $50,000 - $90,000 a year
- Full-time
- Mid-level
- Office
Quick Apply
8d
Executive Assistant
Fifth Third Bank —Louisville, KY
- Full-time
- Microsoft Excel
- 5 years
- Mid-level
Household and Executive Assistant, Creative Projects
Exceptional Dentistry —Louisville, KY
- $22 - $28 an hour
- Part-time
- Hybrid work
- Google Workspace
- Research
- Communication skills
- Flexible schedule
Quick Apply
Executive Assistant
Bernheim Arboretum and Research Forest —Clermont, KY
- $55,000 - $65,000 a year
- Email
- Hybrid work
- Background check
- Mid-level
- Office
- 403(b) matching
- Paid holidays
Quick Apply
13d
Executive Assistant- Part time
Malca-Amit —Louisville, KY
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Administrative Assistant I
DHL —Jeffersonville, IN
- $51,000 - $55,000 a year
- Full-time
- Microsoft Word
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Executive Coordinator II
American Red Cross —Louisville, KY
- Full-time
- 7 years
- Mid-level
- Office
- Paid holidays
- Disability insurance
Administrative Assistant
FIRST UROLOGY P S C —Jeffersonville, IN
- Weekends as needed
- Background check
- Google Workspace
- Microsoft Outlook
- AD&D insurance
- Paid holidays
Quick Apply
Executive Assistant
Green Castle Baptist Church —Louisville, KY
- $23 an hour
- Part-time
- Hybrid work
- Mid-level
- Organizational skills
- Leadership
- Paid time off
- Work from home
Quick Apply
Executive/Personal Assistant
YourChoice Concierge —Louisville, KY
- $17 - $20 an hour
- Overtime
- Hybrid work
- Mid-level
- Driver's License
- Organizational skills
- Flexible schedule
Quick Apply
Global Coordinator & Research Specialist
Sazerac Company —Louisville, KY
- 7 years
- Microsoft Outlook
- Research
Quick Apply
Executive Administrator
Levy Sector —Louisville, KY
- $22 an hour
- Full-time
- Background check
- Mid-level
- Accounting
- Wellness program
- Paid time off
Quick Apply
12d
Board Liaison
Youth for Technology Foundation —Louisville, KY
- Email
- Computer literacy
- Mid-level
- Office
Executive Care Coordinator
Valeris, Inc. —Jeffersonville, IN
- Full-time
- Bilingual
- Background check
- Pass drug screening
- Health savings account
- AD&D insurance
Quick Apply
2d

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Executive Assistant

Katie McDaniel Enterprises
Louisville, KY

Quick Apply

Job Details

Full-time
From $40,000 a year
11 days ago

Qualifications

Customer relationship management
Organizational skills
Facebook
Marketing operations
Process management

Full Job Description

Real Estate Operations Assistant

Full-Time | In-Person | Louisville, KY | Growth Path: Operations Manager

Who We Are & Where We're Going

Our Mission

We are in the business of supporting people through life's most significant changes — making sure every person we serve feels seen, heard, and supported. We help clients understand their options so they can make the best decisions for themselves and their families, with confidence and clarity at every step.

Our Vision

To build a business where growth and humanity are never in conflict. We believe clients deserve exceptional care, employees deserve room to flourish, and profit should be a byproduct of doing both well.

We are growing — 50 to 100 percent unit growth year over year is the goal — but never at the expense of the care, quality, and conscience that make this work meaningful. If that sounds like a place you want to help build, keep reading.

About This Role

This role exists to protect what only the agent can do.

We are a real estate practice with Keller Williams Collective, built around life transitions — downsizing, right-sizing, upsizing, and multigenerational living. The business runs on genuine human connection and it is growing. The next step is not more hustle. It is the right person running operations so the focus can stay on clients, relationships, and growth.

Here is the honest truth about how this business works: the agent is a big-picture thinker and a relationship builder. The vision is clear. What is needed is someone who is wired to execute it — someone who sees a process that needs building and builds it, sees a gap and closes it, and finds genuine satisfaction in making a complex business run cleanly behind the scenes.

This is not a marketing job with some admin mixed in. This is an operations role with marketing responsibilities. The right person is organized by nature, detail-oriented by instinct, concerned about doing things the right way, and energized by the kind of work that keeps everything else from falling apart.

What You'll Own

Listing Operations

Own the listing launch checklist from photos to go-live — nothing falls through the cracks
Coordinate photo shoots — be present to ensure the home is show-ready before the photographer arrives
Manage virtual staging, twilight photo creation, and photo editing and organization
Write and update MLS remarks trained on the SEO and Fair Housing standards
Build and distribute the full listing marketing suite — flyers, postcards, social graphics, print materials, and binders
Pull and log weekly analytics across MLS, Zillow, Realtor.com, and Homes.com
Write and send the weekly seller update email
Collect showing feedback from agents within 48 hours of every showing
Coordinate signs, lockboxes, and HOA documents at every appropriate transaction stage

Transaction Coordination

Serve as transaction coordinator — manage timelines, deadlines, and paperwork from contract to close
Prepare and send transaction documents at each appropriate stage
Send transaction milestone communications to clients throughout the process
Manage post-closing follow-up and review requests on Google and Zillow

→ Accuracy and timeliness in this area are non-negotiable — details in transactions have real consequences

Systems & Operations

Manage Follow Up Boss daily — contacts, tags, sequences, and pipeline organization
Review pipeline together daily — flag anything slipping before it becomes a problem
Build and document SOPs for every repeatable task — nothing lives only in someone's head
Own calendar management, appointment scheduling, and inbox triage
Coordinate open house logistics — prep, agent coordination, materials, and follow-up sequences
Manage client gifting, touch plan execution, postcard campaigns, and milestone outreach
Identify and implement tools and technology to make operations faster and more reliable
Leverage AI tools and large language models fluently to streamline content creation, reporting, drafting, and research

→ Comfort with AI tools like Claude, ChatGPT, and other LLMs is a genuine advantage in this role — we use them daily

Marketing & Content

Create and schedule social media content across Facebook and Instagram
Build listing graphics, email campaigns, and marketing materials in Canva
Write and send email newsletters and database outreach
Assist with YouTube content as the role develops
Monitor Google Ads performance and report weekly
Manage website content

→ The agent sets strategy and approves all client-facing content — this role owns execution

What We're Looking For

You are organized by nature — your systems, your files, and your communication reflect it without being asked
You are concerned about doing things the right way — quality and accuracy matter to you personally, not just professionally
You build processes and document them — you don't just do things, you make them repeatable
You take ownership without being told twice — if something needs doing, you do it
You communicate proactively — the agent never has to chase you for an update
You are calm under pressure and deadline-driven — real estate does not run on a 9-to-5 schedule
You are warm and professional — clients will feel your presence even when the agent is not in the room
You are coachable — you receive feedback without defensiveness and improve quickly
You are trustworthy and discreet — client relationships and information are sacred here
You are comfortable with AI tools and see them as a competitive advantage, not a shortcut
Experience with CRM tools, Canva, and Meta platforms is a strong plus
Real estate experience is not required — the right person will learn the industry

Before You Apply

This is a full-time, in-person role based in Louisville, KY
Occasional weekend availability is required for listing launches, photo shoots, and open houses
This role is not a path to becoming a real estate agent — it is a path to Operations Manager
You will have access to client relationships and brand assets — discretion is non-negotiable

What You Can Expect

A role where your work visibly moves the business forward every single day
A leader who is direct, transparent, and genuinely invested in your growth
To be treated as a person, not just an employee — your goals and growth matter here
A clear path to Operations Manager as the business scales
$40K annual salary | Full-time | In-person | Louisville, KY
A 90-day mutual evaluation — we want this to be the right fit for both of us

How to Apply

Send your resume along with a short note — not a cover letter, just two or three sentences. We want to know why this role is the right fit for you right now, and we want to hear how you think, not just what you have done.

In your note, tell us about one system or process you built or improved — what was broken, what you did, and what changed because of it.

Please use the subject line: Executive Assistant — [Your First and Last Name]. Applications that do not follow this format will not be reviewed.

Pay: From $40,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

executive administrative assistant jobs in louisville, ky

Executive Assistant

Personal Assistant

Executive Assistant and Receptionist

Executive Assistant to the President

Executive Assistant

Household and Executive Assistant, Creative Projects

Executive Assistant

Executive Assistant- Part time

Administrative Assistant I

Executive Coordinator II

Administrative Assistant

Executive Assistant

Executive/Personal Assistant

Global Coordinator & Research Specialist

Executive Administrator

Board Liaison

Executive Care Coordinator

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