Top 62 Special events coordinator Jobs in Louisville, Ky

Special Event Coordinator - Bellarmine University
Bellarmine University —Louisville, KY
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Mid-level
1d
Events Coordinator III
University of Louisville —Louisville, KY
- $19.51 - $29.27 an hour
- Online Application
- Customer service
- Mid-level
- Administrative experience
8d
Community Resource Coordinator IV (Program Coordinator)
University of Louisville —Louisville, KY
- Weekends as needed
- Mid-level
- University
- Bachelor's degree
Recruitment Coordinator, Talent Acquisition, 8a-4:30p
Norton Healthcare —Louisville, KY
- Full-time
- Pass drug screening
- Mid-level
- Office
Writing Center Coordinator
SPALDING UNIVERSITY —Louisville, KY
- Evenings as needed
- Mid-level
- Office
- Supervising experience
- 403(b) matching
- Paid holidays
6d
Special Events Coordinator
Saint Xavier High School —Louisville, KY
- Evenings as needed
- Background check
- Mid-level
- Bachelor's degree
Facilities Maintenance Specialist
Community Action of Southern Indiana —Jeffersonville, IN
- $27,040 - $31,200 a year
- Full-time
- Background check
- Spanish
- Sanitation
- Health savings account
- Health insurance
Quick Apply
Care Coordinator
Valeris, Inc. —Jeffersonville, IN
- Full-time
- Background check
- Spanish
- Computer literacy
- Health savings account
- AD&D insurance
Quick Apply
8d
Department Coordinator II
University of Louisville —Louisville, KY
- $17.35 - $26.03 an hour
- Online Application
- Mid-level
- Office
- High school diploma or GED
4d
Museum Education Program Coordinator
Kentucky Derby Museum —Louisville, KY
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Writing skills
1d
Conferences Affairs Coordinator
Society of St. Vincent de Paul —Louisville, KY
- $55,000 - $65,000 a year
- Full-time
- Writing skills
- Pass drug screening
- Public speaking
- Free parking
- Mileage reimbursement
7d
Nursing Operations Coordinator - Bellarmine University
Bellarmine University —Louisville, KY
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Department Coordinator I
University of Louisville —Louisville, KY
- $15.76 - $23.66 an hour
- Online Application
- Mid-level
- Office
- High school diploma or GED
Family Navigator
Cedar Lake —Louisville, KY
- Weekends as needed
- Mid-level
- Residential
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
Senior Manager, Student Health
University of Louisville —Louisville, KY
- Online Application
- 5 years
- Office
- Master's degree
1d
Education Technician-Multi-Use Learning Facility (MLF) Coordinator
LAUKOA —Fort Knox, KY
- $20 - $30 an hour
- Full-time
- Mid-level
- 1 year
- AD&D insurance
- Health insurance
Quick Apply
Human Resources Coordinator
Signature HealthCARE, LLC —Louisville, KY
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- English
- Health insurance
- Dental insurance
Engagement Coordinator - PRN
Vitality Living Stony Brook —Louisville, KY
- Part-time
- Computer literacy
- Driver's License
- Computer skills
- 401(k)
Quick Apply
8d
Engagement Coordinator - Full Time
Vitality Living Springdale —Louisville, KY
- Full-time
- Computer literacy
- Driver's License
- Computer skills
- Health insurance
- Dental insurance
Quick Apply
4d
Office Coordinator
Coca-Cola Consolidated, Inc. —Louisville, KY
- $20 an hour
- Data analysis skills
- Research
- Mid-level
- Employee stock purchase plan
- Health insurance
4d

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Special Event Coordinator - Bellarmine University

Bellarmine University -
Louisville, KY

Apply Now

Job Details

Full-time
1 day ago

Qualifications

Microsoft Outlook
In-person customer service
Event scheduling
Bachelor's degree
Event setup
Event customer service
Logistics planning

Full Job Description

Location: Louisville, KY Category: Staff Positions Job Type: Full-time Non-Exempt Posted On: Mon Aug 17 2026 Job Description:

The Special Event Coordinator serves as the primary coordinator for contracted events and non-athletic external space rentals.

Serve as the primary point of contact for external clients seeking to reserve university event spaces, responding to inquiries and providing guidance by phone and email.
Coordinate the planning and execution of contracted events and non-athletic external space rentals from initial inquiry through post-event follow-up.
Manage multiple events, projects, deadlines, and client requests simultaneously while maintaining a high level of organization and attention to detail.
Prepare and coordinate event agreements, deposits, certificates of insurance, and other required documentation in accordance with university policies and procedures.
Communicate and coordinate with external clients, university departments, vendors, and campus service areas to ensure event requirements are understood and met.
Identify and resolve questions, concerns, and logistical challenges throughout the planning process, including the ability to respond effectively to last-minute changes and requests.
Provide on-site event coordination and support as needed to ensure successful event setup, execution, and breakdown.
Complete post-event follow-up, reconcile event details, and prepare or coordinate final billing.
Coordinate sponsored events and non-athletic space rental requests submitted by university departments.
Provide university departments with guidance and support related to event planning, logistics, space usage, and issues that arise before or during events.
Assist the Director of Special Events with the planning, coordination, and execution of large-scale university events.
Maintain a professional, customer-focused approach when working with clients, faculty, staff, students, vendors, and guests.
Support compliance with university policies, procedures, risk-management requirements, and event standards.
Perform other duties and special projects as assigned.

Job Requirements:

Education and Experience

Bachelor's degree from an accredited institution.
Minimum of two years of professional experience in special events, event planning, hospitality, venue management, or a related field.
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook, with the ability to learn and effectively use university scheduling, event management, and billing systems.
Excellent written and verbal communication skills.
Demonstrated ability to solve problems in real time, exercise sound judgment, and adapt to changing priorities and last-minute requests.
Strong customer service skills and the ability to maintain a professional demeanor when working in high-pressure or fast-paced environments.
Commitment to maintaining professionalism, confidentiality, ethical standards, and compliance with university policies and procedures.
Availability to work flexible hours, including evenings, weekends, holidays, and extended hours based on event schedules and university needs.
Ability to work on-site during events and move throughout event venues to monitor and coordinate setup, event operations, and logistics.

Preferred Qualifications

Experience coordinating events within a university, collegiate, hospitality, convention, venue, or similar environment.
Experience working with external clients and internal university or organizational departments.
Knowledge of event logistics, including insurance requirements, space planning, vendor coordination, security, facilities, technology, and risk management.
Experience with event scheduling, contract management, billing, or event management software.
Strong attention to detail and demonstrated accuracy in agreement preparation, documentation, billing, and event logistics.
Experience coordinating multiple events simultaneously in a fast-paced environment.
Demonstrated ability to independently manage projects from planning through completion.

Additional Information:

Physical and Working Conditions

Work is performed in office, campus, and event-site settings with frequent interaction with faculty, staff, students, external clients, vendors, contractors, and guests.
The position requires extended periods of sitting, standing, and walking, as well as occasional bending, reaching, climbing stairs, and lifting or carrying materials weighing up to 25 pounds.
Work schedules may vary based on event demands and may include early mornings, evenings, weekends, holidays, and additional hours during major university events.
The position requires both indoor and outdoor work, movement between campus locations, and the ability to work effectively in a fast-paced environment with multiple competing priorities.
Reasonable accommodations may be provided to qualified individuals with disabilities.

Disclaimer

This job description is not intended to be all-inclusive. The employee may be required to perform other related duties and responsibilities as assigned to meet the ongoing needs of the university.

Apply Now

Refine Your Search

special events coordinator jobs in louisville, ky

Special Event Coordinator - Bellarmine University

Events Coordinator III

Community Resource Coordinator IV (Program Coordinator)

Recruitment Coordinator, Talent Acquisition, 8a-4:30p

Writing Center Coordinator

Special Events Coordinator

Facilities Maintenance Specialist

Care Coordinator

Department Coordinator II

Museum Education Program Coordinator

Conferences Affairs Coordinator

Nursing Operations Coordinator - Bellarmine University

Department Coordinator I

Family Navigator

Senior Manager, Student Health

Education Technician-Multi-Use Learning Facility (MLF) Coordinator

Human Resources Coordinator

Engagement Coordinator - PRN

Engagement Coordinator - Full Time

Office Coordinator

I want to receive the latest job alert for special events coordinator in louisville, ky

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