Job Title: Traveling Construction Administrator
Position also known as: Assistant Superintendent, Project Engineer, Project Site Assistant, Construction Coordinator, etc.
The ideal candidate will produce positive business results for the Company and its partners. The individual must be able to plan, manage, and coordinate the activities associated with Design and Construction projects for various types of facilities and multiple partners.
While prior experience in the construction industry is not required, we’re looking for a motivated individual with a strong desire to learn and grow in this field. This administrative role is a great entry point into the construction industry, offering hands-on exposure to project workflows, team operations, and industry best practices. For the right candidate, there’s significant potential for long-term growth and advancement as you develop your knowledge and skills.
This candidate will have/be willing to aquire experience in all methods of design, construction, scheduling, budgeting, subcontract agreements, procurement, buy out/award, reporting, and all associated documentation (Subcontractor Identification, Bid Tabulation, Bid Clarification, Project Management systems, etc.). This person must be process oriented, adhering to established protocols, procedures, and processes.
This person must be able to work independently with little or no supervision, and within a team environment, collaborating both with Senior Leadership and Direct Leaders. This person must be exceedingly well organized, flexible, and enjoy the challenges of managing multiple projects.
Interacting with Team Members, architects, and subcontractors (at all levels) in a fast paced environment, and sometimes under pressure, is an important part of this role. For this reason, the candidate’s ability to remain flexible, proactive, resourceful, and efficient, while maintaining a high level of professionalism and confidentiality, is crucial. Expert level written and verbal communication skills, strong decision making abilities, and attention to detail are equally important.
Candidate requirements:
· OSHA 10 (or willingness to obtain)
· Ability to utilize Microsoft 365 products such as Outlook, Word, Excel
· Ability to utilize a MacBook
· Ability to learn online Project Management software such as Procore
· Ability to take direction
· Self-starter
· Reliability to open and close job site and to facilitate day-to-day activities/sit supervision when Construction Manager is not on site.
· Ability to communicate with subcontractors, Construction Managers, Project Managers, Procurement Specialists, and Partners.
· Professional and clear communication
Preferred:
· Experience in Commercial Construction
· Experience in Project Management, Design and Construction environments
· Experience in managing or assisting in the management of construction managers/superintendents for a developer or general contractor
· Demonstrated experience in accountability for the success of a project, both from a schedule and financial perspective.
Position Responsibilities:
· Assist in developing the project estimate and initial project schedule.
· Assist in preparing any required responses to RFP and/or presentations
· Conduct pre-bid conferences as required
· Be involved with the issuance of bid packages, scope review meetings, and contractor selection
· Convert the project estimate into the project budget and provide to the Accounting Team for input into Timberline
· Work alongside the Construction Manager in a team environment to ensure our partners’ project/Company’s goals and objectives are met
· Develop, manage, and maintain a buyout log (buyout of the project is to occur in a timely manner); all packages are to be bought on the front end of the project
· Work with the Administrative and Accounting Teams to ensure all contracts, insurance, bonds, etc. are submitted and fully executed prior to Contractor mobilization onsite
· Develop, manage, and maintain a submittal log to ensure all required submittals are submitted in a timely manner as not to delay the project (the Construction Administrator may perform the day-to-day management of submittals, if one is assigned to the designated project)
· Work with the Procurement Team in developing/defining the FFE items for the project
· Monitor and forecast project cost including all Owner and Contractor Change Orders
· Work with the Construction Manager with the development, updating, and tracking of the overall project schedule
· Issue all contracts, Purchase Orders, and Change Orders (Owner and Contractor/Vendor) in timely manner
· Utilize Procore for all project correspondence, tracking, and documentation purposes. This includes, but is not limited to, submittals, RFI’s, Contracts/Purchase Orders/Change Orders, Action Item Lists, Schedules, Meeting Agenda/Minutes, and Closeout
· Review Procore to ensure Daily Logs and Progress Photos are updated regularly
· Be responsible for the day-to-day management and activities of their project(s)
· Effectively interact and communicate with the President/CEO, Vice Presidents, Construction Managers, Procurement Team Members, and support staff with the status of their project(s)
· Prioritize and manage multiple projects simultaneously, following through on issues in a timely manner
· Assist the Accounting Group with reconciliation between Procore records and maintaining insurance certificates in compliance with subcontracts.
· This position requires a high level of travel capabilities. When not on-site at various projects, this team member will be in-office at our LaGrange, KY Field Support Office.
Please note this job description is not designed to cover or contain a comprehensive listing of duties, responsibilities, and activities that are required of the Team Member for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Job Type: Full-time
Pay: $40,000.00 - $52,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Work Location: On the road
