Top 11 Space planning Jobs in Louisville Ky

Special Event Coordinator - Bellarmine University
Bellarmine University —Louisville, KY
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Mid-level
1d
Executive Assistant/Office Manager
Louis T. Roth & Co, PLLC —Louisville, KY
- $70,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- Databases
- Health savings account
- Health insurance
Quick Apply
2h
Confined Space Tech
Health and Safety Sciences LLC —Louisville, KY
- $20.00 - $32.50 an hour
- 8 hour shift
- Background check
- Pass drug screening
- Entry level
Industrial Engineer
Yanfeng Automotive —Louisville, KY
- Overtime
- Mid-level
- Travel
- Warehouse
Confined Space Tech - Owensboro, KY
Health and Safety Sciences LLC —Louisville, KY
- $20.00 - $32.50 an hour
- 8 hour shift
- Background check
- Pass drug screening
- Entry level
Sales and Design Associate
Merridian LLC —Louisville, KY
- $20 an hour
- Weekends as needed
- Merchandising
- Mid-level
- Residential
- Employee discount
Quick Apply
Public Spaces Attendant (Custodian/Janitor) - Birch Hill Suites
J&P Hospitality Management, LLC —Louisville, KY
- $12 - $15 an hour
- Part-time
- 18 years or older
- Sanitation
- English
Quick Apply
Interior Design Lead
Jim Chambers Architectural Products —Simpsonville, KY
- $50,000 - $70,000 a year
- Full-time
- Research
- Mid-level
- Residential
- Paid time off
- Flexible schedule
Quick Apply
Senior Move Manager
MHKY MANAGEMENT SERVICES LLC —Bellewood, KY
- Weekends as needed
- Up to 50% travel
- Sales
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Cabinet Designer
Jim Chambers Architectural Products —Simpsonville, KY
- $40,000 - $60,000 a year
- Full-time
- Research
- Mid-level
- Residential
- Paid training
- Mileage reimbursement
Quick Apply

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space planning jobs near louisville ky

Special Event Coordinator - Bellarmine University

Bellarmine University -
Louisville, KY

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Job Details

Full-time
1 day ago

Qualifications

Microsoft Outlook
In-person customer service
Event scheduling
Bachelor's degree
Event setup
Event customer service
Logistics planning

Full Job Description

Location: Louisville, KY Category: Staff Positions Job Type: Full-time Non-Exempt Posted On: Mon Aug 17 2026 Job Description:

The Special Event Coordinator serves as the primary coordinator for contracted events and non-athletic external space rentals.

Serve as the primary point of contact for external clients seeking to reserve university event spaces, responding to inquiries and providing guidance by phone and email.
Coordinate the planning and execution of contracted events and non-athletic external space rentals from initial inquiry through post-event follow-up.
Manage multiple events, projects, deadlines, and client requests simultaneously while maintaining a high level of organization and attention to detail.
Prepare and coordinate event agreements, deposits, certificates of insurance, and other required documentation in accordance with university policies and procedures.
Communicate and coordinate with external clients, university departments, vendors, and campus service areas to ensure event requirements are understood and met.
Identify and resolve questions, concerns, and logistical challenges throughout the planning process, including the ability to respond effectively to last-minute changes and requests.
Provide on-site event coordination and support as needed to ensure successful event setup, execution, and breakdown.
Complete post-event follow-up, reconcile event details, and prepare or coordinate final billing.
Coordinate sponsored events and non-athletic space rental requests submitted by university departments.
Provide university departments with guidance and support related to event planning, logistics, space usage, and issues that arise before or during events.
Assist the Director of Special Events with the planning, coordination, and execution of large-scale university events.
Maintain a professional, customer-focused approach when working with clients, faculty, staff, students, vendors, and guests.
Support compliance with university policies, procedures, risk-management requirements, and event standards.
Perform other duties and special projects as assigned.

Job Requirements:

Education and Experience

Bachelor's degree from an accredited institution.
Minimum of two years of professional experience in special events, event planning, hospitality, venue management, or a related field.
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook, with the ability to learn and effectively use university scheduling, event management, and billing systems.
Excellent written and verbal communication skills.
Demonstrated ability to solve problems in real time, exercise sound judgment, and adapt to changing priorities and last-minute requests.
Strong customer service skills and the ability to maintain a professional demeanor when working in high-pressure or fast-paced environments.
Commitment to maintaining professionalism, confidentiality, ethical standards, and compliance with university policies and procedures.
Availability to work flexible hours, including evenings, weekends, holidays, and extended hours based on event schedules and university needs.
Ability to work on-site during events and move throughout event venues to monitor and coordinate setup, event operations, and logistics.

Preferred Qualifications

Experience coordinating events within a university, collegiate, hospitality, convention, venue, or similar environment.
Experience working with external clients and internal university or organizational departments.
Knowledge of event logistics, including insurance requirements, space planning, vendor coordination, security, facilities, technology, and risk management.
Experience with event scheduling, contract management, billing, or event management software.
Strong attention to detail and demonstrated accuracy in agreement preparation, documentation, billing, and event logistics.
Experience coordinating multiple events simultaneously in a fast-paced environment.
Demonstrated ability to independently manage projects from planning through completion.

Additional Information:

Physical and Working Conditions

Work is performed in office, campus, and event-site settings with frequent interaction with faculty, staff, students, external clients, vendors, contractors, and guests.
The position requires extended periods of sitting, standing, and walking, as well as occasional bending, reaching, climbing stairs, and lifting or carrying materials weighing up to 25 pounds.
Work schedules may vary based on event demands and may include early mornings, evenings, weekends, holidays, and additional hours during major university events.
The position requires both indoor and outdoor work, movement between campus locations, and the ability to work effectively in a fast-paced environment with multiple competing priorities.
Reasonable accommodations may be provided to qualified individuals with disabilities.

Disclaimer

This job description is not intended to be all-inclusive. The employee may be required to perform other related duties and responsibilities as assigned to meet the ongoing needs of the university.

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Refine Your Search

space planning jobs in louisville ky

Special Event Coordinator - Bellarmine University

Executive Assistant/Office Manager

Confined Space Tech

Industrial Engineer

Confined Space Tech - Owensboro, KY

Sales and Design Associate

Public Spaces Attendant (Custodian/Janitor) - Birch Hill Suites

Interior Design Lead

Senior Move Manager

Cabinet Designer

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