Top 219 Executive assistant Jobs in Lowell Ma

Senior Administrative Assistant
Vertex Pharmaceuticals —Boston, MA
- $39 - $58 an hour
- Full-time
- Hybrid work
- 6 years
- Writing skills
- Office
- Loan repayment program
- Dental insurance
5d
Executive Assistant
Hemenway & Barnes LLP —Boston, MA
- $90,000 - $115,000 a year
- Email
- Background check
- 7 years
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
9d
Executive Assistant (Investment Boutiques)- Direct Hire
Yoh, A Day & Zimmermann Company —Boston, MA
- $66,500 - $95,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
8h
Project Manager/Executive Assistant to CEO
Martino Law Group, LLC —Melrose, MA
- $65,000 - $85,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Dental insurance
- 401(k)
Quick Apply
Senior Executive Administrative Assistant (Higher Education)
ProPivotal —Cambridge, MA
- $35 - $38 an hour
- Full-time
- Mid-level
- University
- Leadership
Quick Apply
8d
Executive Assistant
Brooks Automation —Chelmsford, MA
- $94,280.13 - $127,555.47 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Disability insurance
8d
Executive Assistant to the CEO
MKS Inc. —Andover, MA
- $109,750 - $182,900 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Oracle
- Paid holidays
- Disability insurance
Quick Apply
1d
Executive Assistant
EMD-Merck US —Billerica, MA
- $40 - $62 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Administrative Assistant - Global Clinical Development Team
Merck KGaA —Billerica, MA
- $35 - $53 an hour
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Paid time off
Executive Assistant
The Dolben Company —Woburn, MA
- $43 - $51 an hour
- Basic math
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant
YWCA NORTHEASTERN MASSACHUSETTS INC —Lawrence, MA
- $68,000 - $72,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
12d
Executive Assistant
Merrimack Health —Lawrence, MA
- $31.60 - $47.39 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Executive Assistant III - Tufts Medicine Medical Group
Tufts Medical Center —Burlington, MA
- $72,371.94 - $90,464.92 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
5d
Administrative Assistant - CEMA Finance & Contracts
BAE Systems Inc. —Merrimack, NH
- $63,454 - $101,526 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
9d
Diagnostics Administration
Quanterix —Billerica, MA
- $105,000 - $130,000 a year
- On call
- Microsoft Excel
- Microsoft Outlook
- Office
- Employee stock purchase plan
- Dental insurance
Executive Assistant, Legal, HR and CMC
Jade Biosciences —Boston, MA
- $105,000 - $120,000 a year
- Remote
- Microsoft Excel
- Microsoft Outlook
- Bachelor's degree
Quick Apply
Executive Assistant
Imprivata —Waltham, MA
- $103,000 - $113,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Writing skills
- Mid-level
Senior Executive Assistant
Liberty Mutual —Boston, MA
- $67,000 - $126,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Software troubleshooting
- Research
12d
Office Manager & Executive Assistant
Planet Fitness —Boston, MA
- $85,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
13d
Executive Assistant, Finance
BAE Systems Inc. —Nashua, NH
- $63,454 - $101,526 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- Paid holidays

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Senior Administrative Assistant

Vertex Pharmaceuticals -
Boston, MA

Apply Now

Job Details

Full-time
$39 - $58 an hour
5 days ago

Benefits

Loan repayment program
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching

Qualifications

Vendor relationship building

Full Job Description

Job Description

General Summary:

Vertex is seeking a highly organized, proactive, and experienced Senior A dmin istrative Assistant to provide administrative support to the Legal & Compliance team. The Senior Administrative Assistant role provides specialized, independent administrative and business support to Senior Leaders.

The ideal candidate brings exceptional judgment, professionalism, attention to detail, and the ability to independently manage multiple priorities. This individual will play a key role in supporting business operations, coordinating activities, collaborating across the department, and maintaining effective administrative processes in a fast-paced environment.

Key Duties and Responsibilities:

Serves as the primary support professional for Senior Leaders, handling a full range of administrative activities

Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logistical and administrative support

Serves as a departmental resource for Vertex's internal technologies ( i.e ; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)

Exchanges and integrates information from stakeholders into departmental reports

Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel

Based on established departmental procedures, prioritizes and addresses requests for appointments, e-mails and telephone calls; directly handles most requests but routes complex or unusual problems to more senior personnel

Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations

Processes group purchase orders, invoices, and contracts

Assists with visitor registration, including pre-registering and escorting visitors

Assists with the onboarding of new personnel into the department

Oversees relevant local vendor relationships with office services providers such as cleaning companies, couriers, equipment technicians, mail/shipping services, etc.

Operates with a high level of discretion and tact to protect the confidentiality of Vertex initiatives undertaken at the site/office

Knowledge and Skills:

P roficiency with Microsoft Office products

Developed time management and organizational skills, with a proven ability to independently prioritize own work and multi-task to meet changing or competing timelines

A ttention to detail and quality of work product

Strong verbal and written communication skills

Strong interpersonal skills, especially with executives

Strong collaboration and teamwork across functions and department

Discretion to handle sensitive and confidential correspondence

Education and Experience:

Typically requires high school or secondary school education

Typically requires 6 + years of experience, or the equivalent combination of education and experience

#HYBRID

#LI-MF1

Pay Range:

$39 - $58

Disclosure Statement:

The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law.

At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more.

Flex Designation:

Hybrid-Eligible Or On-Site Eligible

Flex Eligibility Status:

In this Hybrid-Eligible role, you can choose to be designated as:
1. Hybrid : work remotely up to two days per week; or select
2. On-Site : work five days per week on-site with ad hoc flexibility.

Note: The Flex status for this position is subject to Vertex’s Policy on Flex @ Vertex Program and may be changed at any time.

#LI-Hybrid

Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at [email protected]

Apply Now

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Serves as the primary support professional for Senior Leaders, handling a full range of administrative activities

Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logistical and administrative support

Serves as a departmental resource for Vertex's internal technologies ( i.e ; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)

Exchanges and integrates information from stakeholders into departmental reports

Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel

Based on established departmental procedures, prioritizes and addresses requests for appointments, e-mails and telephone calls; directly handles most requests but routes complex or unusual problems to more senior personnel

Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations

Processes group purchase orders, invoices, and contracts

Assists with visitor registration, including pre-registering and escorting visitors

Assists with the onboarding of new personnel into the department

Oversees relevant local vendor relationships with office services providers such as cleaning companies, couriers, equipment technicians, mail/shipping services, etc.

Operates with a high level of discretion and tact to protect the confidentiality of Vertex initiatives undertaken at the site/office

P roficiency with Microsoft Office products

Developed time management and organizational skills, with a proven ability to independently prioritize own work and multi-task to meet changing or competing timelines

A ttention to detail and quality of work product

Strong verbal and written communication skills

Strong interpersonal skills, especially with executives

Strong collaboration and teamwork across functions and department

Discretion to handle sensitive and confidential correspondence

Typically requires high school or secondary school education

Typically requires 6 + years of experience, or the equivalent combination of education and experience