GENERAL STATEMENT OF JOB
The overall purpose of the class is to be responsible for coordinating and supervising the accounting and financial activities of the Finance Department; to ensure accurate and effective accounting operations; to oversee the general ledger; to maintain accurate financial reporting; to perform supervisory and complex, administrative, and fiscal control duties in the Finance Department; and to assist with preparation of the Comprehensive Annual Financial Report (CAFR). This position monitors revenue; reviews accounting charges; oversees the accounting function of the County with minimum supervision; coordinates and supervises three accountant positions which provide maintenance and review of all the different funds; reviews and post journal entries; reviews reconciliations; does monthly, quarterly, and annual closings; assists in the completion of the ACFR to meet County deadlines; and performs assigned tasks. This includes motivating and managing the departmental staff and giving general direction to the Department on specific issues/problems; assisting in reviewing and reconciling employee problems; assigning, reviewing, and planning the work of the Department; maintaining departmental standards; allocating personnel; selecting new employees; and making recommendations regarding employee discipline as required. The position regularly advises other County departments and agencies within the County on required financial policies, practices, and procedures, regularly interacts with state/federal agencies, and attends Council/budget meetings as required. The incumbent may assume the duties of the Finance Director in his/her absence. This position may also be required to perform specific assignments.
SPECIFIC DUTIES AND RESPONSIBILITIES
Essential Functions:
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Coordinates with the Controller in timely preparing and implementing the annual audit and Comprehensive Annual Financial Report to meet County guidelines and policy.
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Ensures compliance to general accepted accounting principles (GAAP).
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Regularly directs, monitors, and reviews all accounting entries, detail ledger actions, bank reconciliations, cash receipts processing, invoicing, and various other financial records and documents; reviews all expenditures on a weekly basis in order to ensure proper, complete and accurate booking(s) of all County expenditures within required accounts.
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Is responsible for the reconciliation and analysis of all County departmental accounting records which involves reviewing, analyzing, and verifying the accuracy of the documentation to ensure that County accounting records meet required standards.
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Reviews expense account reconciliation to ensure accuracy and meeting of established County standards.
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Has responsibility for researching and resolving accounting/financial issues posed by County directors, Council members, or others to ensure resolution of issues or concerns.
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Establishes and maintains related procedures and policies.
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Audits internal accounting/departmental operations to determine compliance with County policies/standards and to meet the expected level of efficiency required of the Department; assists in completing ACFR.
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Supervises Department personnel which involves such duties as: instructing, assigning, reviewing, and approving work; maintaining standards; acting on employee problems; selecting new employees; appraising employee performance; and recommending promotions, discipline, terminations, and salary increases.
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Evaluates and assists in developing departmental procedures and operations for financial accountability.
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Communicates with other departments about outstanding items, other governmental agencies, County employees, and elected officials in matters relating to the County's financial operations.
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Prepares and assists in the preparation of annual operations and capital budgets.
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Prepares and inputs the notes of the CAFR.
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Prepares the chart of accounts; sets up funds and organization.
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Assists the external auditor in the compilation and analysis for the yearly amounts.
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May assume the responsibility for the Department in the absence of both the Finance Director and Controller.
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Receives and reviews information from departments, financial data from system, department budget requests, high dollar invoices, requests for checks, and receipts of revenue, etc.
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Helps implement new systems.
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Assists in approving new object codes of budget lines.
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Prepares, enters, approves, and/or posts journal entries, budget amendments, cash transfers, checks and bank deposits, EDP general and ledger accounts, annual budget, Comprehensive Annual Financial Report, and financial statements.
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Files and maintains accurate journal entry records.
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Refers to policy and procedure manuals, budgets, financial, and administrative reports, etc.
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Helps plan and execute departmental changes and events.
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Attends any assigned meetings.
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Performs other duties as assigned.
MINIMUM EDUCATION AND TRAINING
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Bachelor’s Degree in Accounting; master’s degree preferred.
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Three (3) years of practical accounting experience, preferably in the governmental/public sector.
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Any combination of education and experience that meets the requirements for performing the essential functions of this job.
Licenses/Certifications/Other:
- Must possess a valid state driver’s license.
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CPA preferred.
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Government Finance Officers Association Certification (GFOASC) desired.
MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED
Knowledge, Skills, and Abilities:
- Data Involvement: Requires coordinating or determining time, place, or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities.
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People Involvement: Requires supervising or leading others by determining work procedures, assigning duties, maintaining harmonious relations and promoting efficiency.
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Involvement with Things: Requires handling or using machines, tools, or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones, or similar equipment; may service office machines, including adding paper and changing toner.
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Reasoning Requirements: Requires performing supervisory work involving policy and guidelines, solving both people- and work-related problems.
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Mathematical Requirements: Requires using basic algebra involving variables and formulas; using basic geometry involving plane and solid figures, circumferences, areas, and volumes; and/or computing discounts and interest rates.
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Language Requirements: Requires reading journals, manuals and professional publications; speaking informally to groups of co-workers, staff in other organizational agencies, the general public, and people in other organizations; presenting training; and composing original reports, training and other written materials using proper language, punctuation, grammar and style.
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Mental Requirements: Requires doing specialized technical or entry-level professional work requiring general understanding of operating policies and procedures and their application to problems not previously encountered; application of specialized technical or professional principles and practices or the use of a wide range of administrative methods in the solution of problems; and requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure.
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Computer Requirements: Requires experience/knowledge in word processing, spreadsheets, databases, and integrated business software packages; advanced knowledge in Microsoft Office products with emphasis in Word, Excel, and PowerPoint useful.
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Judgments and Decisions: Responsible for actions of others, requiring almost constant decisions affecting co-workers, customers, clients, or others in the general public; works in a moderately fluid environment with guidelines and rules, but frequent with variations from the routine.
Physical Requirements:
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The work is sedentary work which requires the person in this position to occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:
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Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
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Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
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Manual Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
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Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
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Reaching: Extending hand(s) and arm(s) in any direction.
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Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
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Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
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Standing: Particularly for sustained periods of time.
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Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. Shouting in order to be heard above ambient noise level.
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Visual Acuity: Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. Including color, depth perception, and field vision. Visual Acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures. Have visual acuity to operate motor vehicles and/or heavy equipment. Have close visual acuity to perform an activity such as: visual inspection involving small defects, small parts, operation of machines; using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
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Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
WORK ENVIRONMENT
May be required to work hours other than the regular schedule including nights, weekends, and holidays. This position requires regular and reliable attendance and the employee’s physical presence at the workplace. The job risks exposure to no known environmental hazards. Work is performed in a relatively safe, secure, and stable work environment.
EEO AND ADA MESSAGE
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.
Richland County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
Richland County has the right to revise this job description at any time. This description does not represent in any way a contract of employment.
Compensation Range: $68,916.47 - $110,173.33
