Executive Assistant –
We are seeking a highly organized, dependable, and motivated Executive Assistant to join our assisted living leadership team. This position is ideal for someone who enjoys staying busy, solving problems, working with people, and helping keep daily operations running smoothly.
The Executive Assistant will work closely with facility leadership and will play an important role in supporting our residents, families, employees, and administrative operations.
What You'll Do
- Provide daily administrative support to the Executive Director and leadership team
- Answer and direct phone calls, emails, and correspondence
- Prepare letters, reports, spreadsheets, forms, and other documents
- Maintain organized resident, employee, and administrative records
- Assist with new resident paperwork and the move-in process
- Communicate professionally with residents and family members
- Assist with employee onboarding and maintaining personnel files
- Help track employee credentials, training, and required documentation
- Assist with resident billing, statements, payments, and administrative financial records
- Coordinate appointments, meetings, vendors, and facility needs
- Assist with tours for prospective residents and families
- Help prepare for inspections, surveys, meetings, and audits
- Assist with facility events and special projects
- Follow up on assignments and help ensure important deadlines are met
- Provide additional administrative and operational support as needed
What We're Looking For
We are looking for someone who is:
- Extremely organized and detail-oriented
- Dependable and able to follow through on assignments
- Friendly, professional, and comfortable working with seniors and their families
- Able to multitask and prioritize in a fast-paced environment
- A strong communicator with excellent written and verbal skills
- Comfortable handling confidential information
- Proactive and willing to take initiative
- A team player who is willing to jump in and help when needed
- Comfortable working independently and solving problems
- Proficient with Microsoft Word, Excel, Outlook, and general office technology
Preferred Experience
- Previous Executive Assistant, Administrative Assistant, Office Manager, or similar experience
- Healthcare or senior living experience is preferred but not required
- Experience with billing, human resources, scheduling, or office operations is a plus
Why Join Our Team?
This is more than a traditional desk position. You will be an important part of the day-to-day operations of our community and will work directly with leadership to help create an organized, welcoming, and well-run environment for our residents and employees.
We're looking for someone who takes pride in their work, notices the details, enjoys helping others, and wants to be an important part of a growing team.
Job Type: Part-Time
Schedule: Monday–Friday, with flexibility as needed
Location: The Oaks by Windham
Pay: $13.00 - $15.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
