Top 4 Catering assistant Jobs in Madison, Al

Executive Assistant
Astrion —Huntsville, AL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
FN Hospitality Assistant - Madison Hospital Patient Catering - FT - Shift Varies
Huntsville Hospital Health System —Madison, AL
- Full-time
- Hospital
- Mid-level
- High school diploma or GED
- Disability insurance
- Health insurance
Facility and Office Administrator
Leonardo Electronics US Inc —Huntsville, AL
- Call employer
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply

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FN Floater - Madison Hospital Patient Catering - FT - Shift Varies
Huntsville Hospital Health System —Madison, AL
Must be knowledgeable of and able to follow the standards of federal, state, county regulatory agencies and JCAHO for sanitation, food preparation and handling.
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FN Hospitality Assistant - Madison Hospital Patient Catering - FT - Shift Varies
Huntsville Hospital Health System —Madison, AL
Must be knowledgeable of and able to follow the standards of federal, state and regulatory agencies and JCAHO for sanitation, food preparation and handling.

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Executive Assistant

Astrion -
Huntsville, AL

Apply Now

Job Details

Full-time

Qualifications

Project team coordination
Correspondence management
Confidential information handling
Office activity coordination
Microsoft Outlook
Spreadsheets
Executive administrative support
Communication platforms
Documentation tools
Collaborative technology platforms
Microsoft Teams
Managing executive calendars

Full Job Description

Overview:

Executive Assistant

LOCATION: Huntsville, AL (onsite)

JOB STATUS: Full-time

CLEARANCE: N/A

TRAVEL: None

Astrion has an exciting opportunity for an Executive Assistant for our Huntsville AL office. The Executive Assistant provides high-level administrative and operational support for executive leadership. This role manages executive scheduling, meetings, travel, communication, expense reports and office coordination.

The position requires strong organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

REQUIRED QUALIFICATIONS / SKILLS

Demonstrate experience managing executive calendars, coordinating high-level meetings, preparing executive briefings, and handling confidential communications
Ability to manage multiple priorities, coordinate cross department initiatives.
Excellent written and verbal communication skills with the ability to interact professionally with senior leadership and government partners.
Strong judgment and ability to manage highly sensitive or confidential information with professionalism and integrity
Advanced proficiency with Microsoft Office, Word, Excel, PowerPoint, Outlook, and experience with collaboration tools such as SharePoint or Teams.
Experience coordinating corporate events, calendar scheduling and making progressions with self-independent decisions.
Must be flexible in adapting to deadlines, competing priorities, and multitasking while offering high level secretarial assistance, and managing correspondence.
Thorough, detail oriented, and organized, with excellent time management skills and ability to prioritize and handle multiple projects at once

RESPONSIBILITIES

Executive Support

Provide advanced administrative and business support to executive leadership
Manage complex and dynamic executive calendars, meetings, appointments, and scheduling priorities
Coordinate domestic and international travel arrangements, itineraries, agendas, expense reports, and check requests
Prepare correspondence, presentations, reports, spreadsheets, memoranda, and confidential documents
Support executives with data analysis, operational reporting, and project coordination
Serve as a liaison between executives and internal/external stakeholders while maintaining professionalism and confidentiality
Track priorities, deadlines, and follow-up items to ensure timely completion of tasks and initiatives
Handle all expense reports and submissions

Meeting & Event Coordination

Coordinate leadership meetings, company events, conferences, and employee functions
Manage conference room scheduling, meeting logistics, catering, room setup, and audiovisual/Teams support
Prepare meeting agendas, materials, and follow-up documentation as needed
Provide support for classified meetings and maintain working knowledge of applicable procedures and systems

Financial & Expense Support

Assist employees’ preparation and submission
Maintain receipts, reconcile credit card charges, and ensure proper coding and documentation of expenses
Support administrative budget tracking and financial recordkeeping processes

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catering assistant jobs in madison, al

Executive Assistant

FN Hospitality Assistant - Madison Hospital Patient Catering - FT - Shift Varies

Facility and Office Administrator

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