Top 55 Program coordinator Jobs in Madison, Tn

Program Coordinator, VITA
United Way of Metropolitan Nashville —Nashville, TN
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Program Coordinator, Operations and Strategy
Vanderbilt University —Nashville, TN
- Full-time
- Mid-level
- Office
- University
3d
Program Coordinator, Residential Colleges
Vanderbilt University —Nashville, TN
- Full-time
- Writing skills
- Mid-level
- Residential
Graduate Program Coordinator
Vanderbilt University —Nashville, TN
- Full-time
- Oracle
- Mid-level
- University
- Travel reimbursement
5d
Institutional Program Coordinator
Meharry Medical College —Nashville, TN
- Full-time
- Mid-level
- Recruiting
Principal Program Coordinator, Community Relations
Oracle —Nashville, TN
- Full-time
- Data analysis skills
- Bachelor's degree
- Experience equivalent to degree accepted
Nashville Program Specialist
Booster Enterprises Inc —Nashville, TN
- $17 - $18 an hour
- Part-time
- Driver's License
- Reliable transportation
- Communication skills
- Opportunities for advancement
Quick Apply
Residency Program Coordinator
Meharry Medical College —Nashville, TN
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Social Worker Program Coordinator (Caregiver Support Program)
US Veterans Health Administration —Nashville, TN
- $126,422 - $164,351 a year
- Online Application
- Background check
- Master of Social Work
- Writing skills
- Paid parental leave
- Paid holidays
5d
ENVIRONMENTAL PROGRAM DIRECTOR - 79977
Environment and Conservation —Nashville, TN
- $103,440 - $165,048 a year
- Full-time
- Bachelor's degree
- Senior level
- Leadership
12d
Program Coordinator - Nashville
Capitol City Residential Health Care —Nashville, TN
- Full-time
- 18 years or older
- CPR Certification
- Mid-level
Quick Apply
8d
DCS PROGRAM SPECIALIST - INDEPENDENT LIVING TEAM - UPPER MIDSTATE REGION - 08182026-80200
Children's Services —Nashville, TN
- $4,057 - $5,078 a month
- Full-time
- Writing skills
- English
- Mid-level
4d
Training Program Coordinator
Software Technology Inc —Nashville, TN
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Foster Grandparent Program Assistant
FiftyForward —Nashville, TN
- $21 - $22 an hour
- Part-time
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Mileage reimbursement
Strategic Program Logistics Coordinator, Amazon Transportation Services
Amazon.com Services LLC —Nashville, TN
- $22 - $32 an hour
- Full-time
- High school diploma or GED
- SQL
- Bachelor's degree
- AD&D insurance
- Health insurance
Strategic Program Logistics Coordinator, Carrier Services Strategic Programs
Amazon.com Services LLC —Nashville, TN
- $22 - $29 an hour
- Full-time
- Office
- High school diploma or GED
- SQL
- AD&D insurance
- Health insurance
Corporate Vehicle Programs Specialist
Mitsubishi Motors North America, Inc. —Nashville, TN
- $60,000 - $75,000 a year
- Hybrid work
- Clean driving record
- Mid-level
- Office
- Paid holidays
- Health insurance
Program Coordinator/Events and Engagement, College of Entertainment and the Arts
Lipscomb University —Nashville, TN
- Google Workspace
- Customer service
- Mid-level
Quick Apply
Finance and Admin Programs Coordinator
WeGo Public Transit —Nashville, TN
- 5 years
- Writing skills
- Mid-level
- 401(k)
Quick Apply
Program Specialist
Vanderbilt University —Nashville, TN
- Part-time
- Microsoft Excel
- Research
- High school diploma or GED
21h

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Program Coordinator, VITA

United Way of Metropolitan Nashville -
Nashville, TN

Apply Now

Job Details

Full-time

Qualifications

Customer communication
High school diploma or GED

Full Job Description

Job Title: Program Coordinator, VITA
Department: Community Impact
Reports To: Associate Director, VITA

Supervises: N/A
FLSA Status: Non-Exempt

Position type: Full-time, M–F, hybrid schedule (on-site support required during tax season)
Date: 5/1/2026

Position Summary:

The VITA Program Coordinator supports the United Way of Greater Nashville (UWGN) Volunteer Income Tax Assistance (VITA) program by assisting with operational, administrative, and volunteer-support tasks that help ensure successful delivery of free tax preparation services to low- and moderate-income households.

Working closely with the Associate Director, Community Outreach & Engagement Manager, and volunteers, the Program Coordinator helps ensure strong site readiness, efficient operations, high-quality volunteer support, and positive experiences for taxpayers. The role supports IRS compliance, logistics, data tracking, communications, outreach, and seasonal site operations—contributing to UWGN’s mission of improving financial stability for low- to moderate-income households.

Primary Duties & Responsibilities:

Program Operations & Site Support

Prepare, organize, and distribute VITA site supplies, equipment, forms, and marketing materials across Middle Tennessee.
Support site logistics, including scheduling, confirmation calls, appointment coordination, and on-site operational needs.
Assist with opening/closing procedures at assigned VITA sites and serve as on-site support during peak times.

Completes IRS certification annually at an advanced or higher level and remains current on all IRS requirements and certifications necessary to implement the VITA program.

Provide customer service support by greeting clients, answering questions, supporting intake, and managing site flow.

Volunteer Coordination & Training Support

Maintain accurate program records, including volunteer rosters, hours, and certification status (Forms 13615, 13206).
Support volunteer communications (reminders, scheduling updates, certification guidance).
Assist with planning and executing volunteer training, including materials preparation, attendance tracking, and logistical support.
Support volunteer appreciation strategies, morale-building, and seasonal engagement activities.

Data, Reporting & Compliance

Maintain organized program files, databases, documentation systems, and IRS-required compliance materials.
Assist in compiling seasonal and postseason reporting for grants, audits, and program evaluation.
Ensure all required documents are collected, stored, and monitored for accuracy and compliance with IRS and UWGN standards.

Administrative & Operational Support

Support administrative tasks such as scanning, filing, preparing packets, processing materials, and inventory tracking.
Provide support for VITA inbox communications, ensuring timely responses to volunteers, partners, and taxpayers.
Assist with processing invoices, check requests, and supply orders as directed.

Outreach, Communications & Partnership Support

Distribute marketing materials to community partners, libraries, and outreach sites.
Support community engagement and outreach activities promoting VITA services and volunteer recruitment.
Assist with special projects, drop-off clinics, community events, and off-season tax clinics as required.

Education:

Required: High School Diploma or GED/HiSET equivalent. Preferred: Coursework or experience in nonprofit administration, public service, accounting, business, or related fields.

Ability to obtain IRS VITA volunteer certifications (Intake/Quality Review & Standards of Conduct minimum; higher levels encouraged). Training provided.

Qualifications:

Experience
- Experience in community outreach, public engagement, tabling events, or customer service.
- Experience with nonprofit, community development, or human services programs preferred.
- Familiarity with VITA or tax preparation programs is a plus (no certification required).

Knowledge:

- Basic understanding of VITA operations, IRS guidelines, and quality review standards.
- Knowledge of financial challenges experienced by low to moderate income households.
Skills
- Strong verbal communication and comfort speaking with community members.
- Ability to build rapport with individuals from varied economic, racial, ethnic, and cultural backgrounds.
- Ability to work independently in the field.
- Reliable transportation to travel throughout Middle Tennessee during tax season.
- Basic knowledge of Microsoft Office products, especially Outlook, Word, and Excel.

Miscellaneous:

o Valid Driver’s License and Proof of Insurance

Physical Demands: Visual acuity, manual dexterity, hearing, driving, standing, walking, sitting, stooping, bending, lifting, and carrying 10 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform their essential duties.

Working Conditions:

Full time (minimum 37.5 hours/week). Some evenings/weekends required during tax season.

Frequent interaction with UWGN staff, volunteers, nonprofit partners, and the public.

Indoor office environment with occasional field-based responsibilities at VITA sites or community events.

Occasional use of personal vehicle (mileage will be reimbursed)

The employee is required to stand, walk, climb, and balance.

Manual dexterity sufficient to reach/handle items and work with the fingers and perform repetitive hand/wrist motions.

Well-lighted, heated, and/or air-conditioned indoor office setting with adequate ventilation.

Employee is required to travel up to 20% of the time

Disclaimer:

This position description is not intended to be all-inclusive. An employee will also perform other reasonably related business duties as assigned by immediate supervisor or volunteer leadership as required. This position description does not constitute a written or implied contract of employment. United Way of Greater Nashville reserves the right to revise or change the description and specifications as the need arises.

United Way of Greater Nashville is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Apply Now

Refine Your Search

program coordinator jobs in madison, tn

Program Coordinator, VITA

Program Coordinator, Operations and Strategy

Program Coordinator, Residential Colleges

Graduate Program Coordinator

Institutional Program Coordinator

Principal Program Coordinator, Community Relations

Nashville Program Specialist

Residency Program Coordinator

Social Worker Program Coordinator (Caregiver Support Program)

ENVIRONMENTAL PROGRAM DIRECTOR - 79977

Program Coordinator - Nashville

DCS PROGRAM SPECIALIST - INDEPENDENT LIVING TEAM - UPPER MIDSTATE REGION - 08182026-80200

Training Program Coordinator

Foster Grandparent Program Assistant

Strategic Program Logistics Coordinator, Amazon Transportation Services

Strategic Program Logistics Coordinator, Carrier Services Strategic Programs

Corporate Vehicle Programs Specialist

Program Coordinator/Events and Engagement, College of Entertainment and the Arts

Finance and Admin Programs Coordinator

Program Specialist

I want to receive the latest job alert for program coordinator in madison, tn

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