Top 35 Business administrator Jobs in Madison, Wi

Executive Administrative Assistant
Bishops Bay Country Club —Middleton, WI
- $25 - $32 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Employee discount
- Flexible schedule
Quick Apply
14d
Administrative Business Partner II, Planet
Google —Madison, WI
- $79,000 - $112,000 a year
- Full-time
- Mid-level
- Office
- 2 years
HRIS Time Administrator - REMOTE
Ryder System —Madison, WI
- Full-time
- Remote
- Microsoft Outlook
- Data analysis skills
- Mid-level
- Disability insurance
- Health insurance
Assistant Research Administrator
The Morgridge Institute for Research —Madison, WI
- Google Workspace
- Mid-level
- Office
Administrative Specialist
University of Wisconsin–Madison —Madison, WI
- $55,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- University
- Paid holidays
- Paid time off
14d
Director of Operations
Quest Industrial LLC —Middleton, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Wellness program
- Disability insurance
Business Office Coordinator
The Waterford at Fitchburg —Fitchburg, WI
- OSHA
- HIPAA
- Mid-level
- Paid training
- Health insurance
Quick Apply
CPQ Administrator
Springs Window Fashions —Middleton, WI
- Full-time
- Computer science
- Computer Science
- 5 years
- Paid holidays
- Disability insurance
Business Operations Coordinator - Finance
The Medical College of Wisconsin, Inc. —Madison, WI
- Full-time
- Mid-level
- Office
- University
- Paid parental leave
- Paid holidays
Quick Apply
6d
Administrator
Willow Glen —Madison, WI
- Full-time
- Nursing
- Mid-level
- Bachelor's degree
Quick Apply
10d
Office Manager
Fermented Food Holdings, Inc. —Madison, WI
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Business Office Manager
New Perspective Senior Living —Sun Prairie, WI
- Part-time
- Mid-level
- Office
- High school diploma or GED
- Health savings account
- Paid holidays
Quick Apply
Sr. Administrative Business Partner
Baker Tilly Advisory Group, LP —Madison, WI
- $21.59 - $39.75 an hour
- Overtime
- Microsoft Outlook
- Office
- High school diploma or GED
Quick Apply
1d
Administrative Assistant – Reporting & Business Operations
ENVIGO RMS LLC —Madison, WI
- Full-time
- Oracle
- English
- Mid-level
- Paid parental leave
- Disability insurance
Quick Apply
2d
Administrative Assistant
True Believers LLC —Middleton, WI
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
7d
Compliance Administrator
Quality Power Solutions —Madison, WI
- Full-time
- CPR Certification
- Microsoft Excel
- Microsoft Outlook
Quick Apply
1d
Office Manager
PremiStar - South —Monona, WI
- Inventory management
- 5 years
- Office
- Opportunities for advancement
Quick Apply
IT Software Asset Management Specialist
TruStage —Madison, WI
- $83,100 - $124,700 a year
- Full-time
- Computer Science
- Salesforce
- 3 years
- Disability insurance
- Health insurance
Director of Public Works
Village of Windsor, WI —Windsor, WI
- $95,000 - $115,000 a year
- Email
- Background check
- Management
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Tax Administrator
Sorren —Madison, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Paid holidays
Quick Apply

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Executive Administrative Assistant

Bishops Bay Country Club
Middleton, WI

Quick Apply

Job Details

Part-time
$25 - $32 an hour
14 days ago

Benefits

Employee discount
Flexible schedule

Qualifications

Confidential information handling
Microsoft Excel
Email management
Microsoft Outlook
Writing skills
Executive administrative support
Microsoft Office
High school diploma or GED
Copy editing
Calendar management
Microsoft Teams
SharePoint
Business Administration
Business

Full Job Description

Position Summary

The Executive Assistant provides administrative, Board, leadership, and financial support to the General Manager/COO and Club leadership team. This position coordinates meetings and calendars, prepares professional documents and minutes, tracks follow-up items, maintains records, and assists with daily accounting and office functions.

The ideal candidate is highly organized, detail-oriented, professional, and able to manage confidential information and multiple priorities independently.

Essential Responsibilities
Executive, Board, and Leadership Support

Manage the General Manager/COO’s calendar, meetings, priorities, and email inbox as assigned.
Prepare agendas, reports, presentations, correspondence, and other professional documents.
Coordinate leadership, Board, and committee meetings, including scheduling, room setup, virtual links, packets, and materials.
Attend meetings, prepare accurate minutes, document decisions and action items, and track follow-up through completion.
Maintain leadership calendars, organizational planning documents, and Board and committee records.
Maintain the Board SharePoint site and upload approved meeting materials.
Coordinate the annual Board Retreat and Manager Retreat.
Assist with special projects, research, communications, and the development and organization of Club procedures and records.
Handle confidential personnel, member, financial, and governance information with discretion.

Financial and Accounting Support

Prepare daily cash deposits and point-of-sale reports.
Assist with cash, check, credit card, and point-of-sale reconciliations.
Support accounts payable and accounts receivable activities, including invoices, vendor payments, member checks, statements, and filing.
Verify required approvals and supporting documentation before payments are processed.
Reconcile vendor statements and research payment or invoice discrepancies.
Provide AR/AP coverage when needed and follow established approval procedures and internal controls.
Assist the Controller with reports, financial schedules, reconciliations, audit documentation, and special projects.
Maintain organized and confidential financial records.

Administrative and Office Support

Create, edit, and format documents using Microsoft Office applications.
Organize electronic and physical files, templates, procedures, and shared folders.
Coordinate office services, supplies, meeting materials, and recurring deliveries.
Assist with Club reports, forms, menus, events, and other administrative projects as assigned.
Serve as a professional point of contact for Board members, Club members, employees, vendors, and visitors.

Qualifications

Required

High school diploma or equivalent.
At least three years of professional administrative, executive assistant, office management, or related experience.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Strong writing, proofreading, formatting, organization, and time-management skills.
Ability to manage confidential information and work independently with strong attention to detail.
Basic understanding of invoices, deposits, payments, financial records, or general accounting processes.

Preferred

Associate or bachelor’s degree in business, accounting, finance, office administration, or a related field.
Experience supporting senior leadership, a Board of Directors, or committees.
Experience with accounts payable, accounts receivable, bookkeeping, or financial reporting.
Private club, hospitality, nonprofit, association, or member-service experience.
Experience with Jonas Club Management, CSI, or similar systems.

Schedule and Work Environment

This position works approximately 20–30 hours per week, Monday through Friday. Hours are flexible based on the employee’s availability and Club needs. Occasional schedule adjustments may be required for Board meetings, retreats, month-end responsibilities, or employee coverage. Regular on-site work is required.

Pay: $25.00 - $32.00 per hour

Benefits:

Employee discount
Flexible schedule

Experience:

Executive administrative support: 3 years (Required)
Microsoft Office: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

business administrator jobs in madison, wi

Executive Administrative Assistant

Administrative Business Partner II, Planet

HRIS Time Administrator - REMOTE

Assistant Research Administrator

Administrative Specialist

Director of Operations

Business Office Coordinator

CPQ Administrator

Business Operations Coordinator - Finance

Administrator

Office Manager

Business Office Manager

Sr. Administrative Business Partner

Administrative Assistant – Reporting & Business Operations

Administrative Assistant

Compliance Administrator

Office Manager

IT Software Asset Management Specialist

Director of Public Works

Tax Administrator

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