Top 401 Is program coordinator Jobs in Madison, Wi

Staffing Scheduling Coordinator
Attic Angel Community —Middleton, WI
- Full-time
- Mid-level
- High school diploma or GED
- Communication skills
- Paid training
- Health insurance
Quick Apply
10d
Client Coordinator
Maxim Healthcare —Madison, WI
- $22 - $24 an hour
- Full-time
- Customer service
- Office
- High school diploma or GED
- Profit sharing
- Commuter assistance
Quick Apply
Records and Forms Officer
State of Wisconsin - Military Affairs —Madison, WI
- $36.50 - $39.27 an hour
- Part-time
- Background check
- Mid-level
- Office
- Free parking
- Wellness program
13d
Student Services Advisor
Herzing University —Madison, WI
- $23.76 - $32.14 an hour
- 8 hour shift
- Writing skills
- Mid-level
- Master's degree
- Health insurance
- Paid time off
9d
Neighborhood-Based Older Adult Program Coordinator*
City of Madison, WI —Madison, WI
- $34.09 - $39.31 an hour
- Part-time
- Word processing
- Mid-level
- Office
- Health insurance
- Loan forgiveness
8d
Research Program Coordinator
University of Wisconsin–Madison —Madison, WI
- $67,500 a year
- Full-time
- Hybrid work
- Spanish
- Writing skills
- Mid-level
- Retirement plan
2d
Study Coordinator
Labcorp —Madison, WI
- Full-time
- Microsoft Word
- Mid-level
- Master's degree
- Employee stock purchase plan
- Disability insurance
9d
Pottery Studio Assistant
Madison School & Community Recreation —Madison, WI
- $18 - $21 an hour
- Part-time
- Ability to lift 50 pounds
- Entry level
2d
Clin Res Project Coordinator I
University of Wisconsin–Madison —Madison, WI
- $55,000 a year
- Full-time
- Hybrid work
- Mid-level
- Databases
- Ob/Gyn
7d
Organ and Tissue Donation Aftercare Coordinator
UW Health —Madison, WI
- $58,689 - $88,033 a year
- Full-time
- Hybrid work
- Nursing
- Mid-level
- Master's degree
- Paid parental leave
- Health insurance
14d
Assistant Coordinator, Cheese Industry and Applications Group
University of Wisconsin–Madison —Madison, WI
- $70,000 - $100,000 a year
- Full-time
- Writing skills
- Mid-level
- Ability to lift 50 pounds
- Paid holidays
- Paid time off
1d
Program Coordinator - Continuum of Care
SSM Health —Madison, WI
- Part-time
- Mid-level
- High school diploma or GED
- Driver's License
- Paid parental leave
- Health insurance
ADRC Operations Coordinator
University of Wisconsin–Madison —Madison, WI
- $43,888 - $54,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- University
- Retirement plan
8d
Program Coordinator for Belonging Programs
University of Wisconsin–Madison —Madison, WI
- $50,000 - $55,000 a year
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Master's degree
- Dental insurance
- Paid time off
4h
Director for Wellbeing, Accessibility & Student Success
University of Wisconsin System —Madison, WI
- $115,000 - $128,000 a year
- Online Application
- Hybrid work
- Doctoral degree
- 5 years
- Office
- Health insurance
Administrative Assistant - Relocation Dept
First Weber Real Estate —Madison, WI
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health savings account
- Health insurance
Program Coordinator - Program Management
Catalent —Madison, WI
- Email
- Bachelor of Science
- Mid-level
- Office
- Paid holidays
- Health insurance
Guest Experience Associate LTE
Olbrich Botanical Society Inc. —Madison, WI
- From $18 an hour
- Part-time
- Spanish
- Ability to walk for extended periods
- Merchandising
2d
Clinical Supply Chain Implementation Coordinator
UW Health —Madison, WI
- $79,845 - $119,767 a year
- Full-time
- Hybrid work
- Mid-level
- Analysis skills
- Children
- Paid parental leave
- Health insurance
9d
Forensic Care Coordinator
Lutheran Social Services of WI & UP MI —Madison, WI
- $30 an hour
- Weekends as needed
- Hybrid work
- Mid-level
- Driver's License
- Driving
- Mileage reimbursement
- Paid holidays
Quick Apply
9d

I want to receive the latest job alert for is program coordinator in madison, wi

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

is program coordinator jobs near madison, wi

Program Coordinator jobs in Madison, WI

Operations Coordinator jobs in Madison, WI

Older Adult Companion jobs in Madison, WI

Supply Chain Coordinator jobs in Madison, WI

Student Advisor jobs in Madison, WI

Studio Assistant jobs in Madison, WI

Client Coordinator jobs in Madison, WI

Care Coordinator jobs in Madison, WI

Project Coordinator jobs in Madison, WI

Director Of Customer Success jobs in Madison, WI

Relocation Specialist jobs in Madison, WI

Guest Service Agent jobs in Madison, WI

Program Coordinator jobs in Fort Smith, AR

Project Coordinator jobs in Washington, DC

Program Coordinator jobs in Grand Junction, CO

Program Coordinator jobs in California

Transaction Coordinator jobs in Orlando, FL

Event Coordinator jobs in Denver, CO

Program Coordinator jobs in San Luis Obispo, CA

Operations Coordinator jobs in Davenport, IA

Staffing Scheduling Coordinator

Attic Angel Community -
Middleton, WI

Quick Apply

Job Details

Full-time
10 days ago

Benefits

Paid training
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
Opportunities for advancement
Flexible schedule
Life insurance
Referral program

Qualifications

High school diploma or GED

Full Job Description

Resident Services Administrative and Scheduling Coordinator

Join a team where care, connection, and purpose come together.

At Attic Angel, our mission is to enrich lives and cultivate community through generosity, care, and connection. Guided by our vision to be the best next chapter, we are proud to provide exceptional senior living services in Dane County.

Job Purpose: The Resident Services Coordinator ensures consistent, accurate, and compliant staffing coverage to meet resident care needs. This role is primarily responsible for staff scheduling, filling open shifts, coordinating agency staffing, and auditing timecards. The position requires strong attention to detail, proactive problem-solving, and effective communication to minimize staffing gaps, maintain accurate records, and ensure timely payroll processing while meeting regulatory requirements.

Hours: Monday - Friday (07:00 am - 3:30 pm with flexible start time) / 40 hours a week

Essential Job Duties (in order of priority):

60% Scheduling

Coordinate and manage community-wide scheduling of Resident Services staff using electronic scheduling software.
Maintain accountability for schedule accuracy by proactively filling open shifts and managing call-ins, absences, and vacancies while minimizing overtime and agency use.
Create, update, and maintain daily, master, and long-term schedules in the scheduling system.
Respond to staff scheduling requests in a timely, consistent, and equitable manner.
Assist with implementing and enforcing scheduling policies and practices to ensure adequate staffing levels and regulatory compliance.
Track attendance patterns, process call-in documentation, and maintain call-in logs; provide supervisors with relevant information to address attendance or performance concerns.
Collect, enter, and maintain accurate staffing and scheduling data for reporting purposes.
Coordinate the use of agency staffing, including:
- Verifying required credentials, approvals, and documentation prior to use.
- Monitoring agency utilization for appropriateness and cost control.
- Auditing agency invoices for accuracy and submitting approved invoices to Finance in a timely manner
- Processing and approving timecards for agency to ensure correct and accurate payment is made daily.
Ensure staff are trained on scheduling practices, call in procedures, and how to access schedules during onboarding.

20% Timecard Auditing

Serve as a point of contact for Resident Services staff regarding issues with scheduling, and timecards.
Process, audit, and reconcile employee and agency timecards—including time off requests, adjustments, and corrections—to ensure accuracy, policy compliance, and adherence to payroll deadlines.
Partner with nursing managers and supervisors to resolve discrepancies and ensure timecards are corrected and approved accurately and on time.
Maintain confidentiality and compliance with payroll, employment, and organizational regulations.

10% Administrative Support

Provide administrative support to Resident Services staff, including filing, electronic scanning, and organization of medical and personnel records as appropriate.
Support clear, consistent communication by ensuring staff receive accurate information, updates, and resources needed to perform their roles effectively.

10% Direct Care Support

Assist with resident care as needed during breaks, high-need periods, or staffing shortages.
Provide general information regarding building operations and community services.
Represent the community in a professional, positive, and respectful manner with residents, families, visitors, and external partners.

Other Duties

Perform additional duties as assigned.
Attend required in-services, meetings, and approved continuing education programs.
Complete all required certifications and compliance trainings within established timeframes.

Education: High School Education

Knowledge, Skills & Abilities:

Strong computer skills, including Microsoft Office; previous experience with scheduling and payroll systems highly preferred.
Ability to learn new systems, workflows, and regulatory requirements
Excellent attention to detail with the ability to maintain accurate, complete, and compliant records.
Demonstrated reliability, accountability, and dependability.
Ability to organize, prioritize, and work efficiently in a fast-paced environment with frequent interruptions.
Effective verbal and written communication skills with the ability to interact professionally with staff, supervisors, and external partners.
Strong interpersonal skills with the ability to collaborate across departments.
Ability to exercise sound judgment and maintain confidentiality

Licenses & Certifications: CBRF Certification (or willingness to obtain)

Benefits:

401(k)Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Life insurance
Opportunities for advancement
Paid time off
Paid training
Referral program
Tuition reimbursement
Vision insurance
Volunteer and Birthday paid time off

Quick Apply

Refine Your Search

is program coordinator jobs in madison, wi

Staffing Scheduling Coordinator

Client Coordinator

Records and Forms Officer

Student Services Advisor

Neighborhood-Based Older Adult Program Coordinator*

Research Program Coordinator

Study Coordinator

Pottery Studio Assistant

Clin Res Project Coordinator I

Organ and Tissue Donation Aftercare Coordinator

Assistant Coordinator, Cheese Industry and Applications Group

Program Coordinator - Continuum of Care

ADRC Operations Coordinator

Program Coordinator for Belonging Programs

Director for Wellbeing, Accessibility & Student Success

Administrative Assistant - Relocation Dept

Program Coordinator - Program Management

Guest Experience Associate LTE

Clinical Supply Chain Implementation Coordinator

Forensic Care Coordinator

I want to receive the latest job alert for is program coordinator in madison, wi

Related Searches

Explore jobs in more locations

Join a team where care, connection, and purpose come together.

Job Seeker Tools

Employer Tools

Browse

Stay Connected