Top 9 Office administrator/executive assistant Jobs in Madison, Wi

Administrative Assistant
Oakbrook Corporation —Madison, WI
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Wisconsin
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Legal Assistant - Doyle - 1.0 FTE - 26-27 SY
Madison Metropolitan School District —Madison, WI
- $36.53 an hour
- Weekends as needed
- Spanish
- Google Workspace
- High school
Budget Manager - Doyle - 1.0 FTE
Madison Metropolitan School District —Madison, WI
- $97,406.40 - $119,288.00 a year
- Weekends as needed
- School experience
- High school
- Mid-level
14d
Senior Executive Director of Schools and Learning - Doyle - 1.0 FTE
Madison Metropolitan School District —Madison, WI
- $156,683.25 - $175,056.75 a year
- Weekends as needed
- School experience
- High school
- Office
District Administrator, United Methodist Church Wisconsin Conference
Wisconsin Conference of the United Methodist Church —Sun Prairie, WI
- Full-time
- Spanish
- Office
- In-person
- Health insurance
- Dental insurance
Quick Apply
1d
Vice President of Human Resources
IRWIN A AND ROBERT D GOODMAN COMMUNITY CENTER —Madison, WI
- Full-time
- 7 years
- Office
- Master's degree
- Disability insurance
- Dental insurance
Quick Apply
Program Support Teacher CC (for interest) - Doyle - 0.5 FTE - 26-27 SY
Madison Metropolitan School District —Madison, WI
- $26 - $27 an hour
- Weekends as needed
- School experience
- Spanish
- High school
Program Support Teacher CC (for interest) - Hawthorne - 0.5 FTE - 26-27 SY
Madison Metropolitan School District —Madison, WI
- $26 - $27 an hour
- Weekends as needed
- School experience
- Spanish
- High school
4d

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Administrative Assistant

Oakbrook Corporation -
Madison, WI

Quick Apply

Job Details

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Opening bank accounts
Records disposition policies
Electronic fund transfers
Report preparation
Confidential information handling
Microsoft Excel
Microsoft Outlook
Account maintenance
Data Retention (Data management)
Bank transfers
Money transfers
Executive administrative support
Mid-level
Financial records management
Financial record maintenance
Organizational skills
Front desk
Deposits
Accident reporting
Associate's degree
Ordering supplies
Physical document handling
Communication skills
Accounting support
File organization
Credit card services

Full Job Description

Oakbrook Corporation is seeking an experienced Administrative Assistant to join our corporate office in Madison, WI. This position plays a critical role in supporting executive leadership, financial reporting processes, banking administration, insurance documentation, records management, and company-wide administrative operations. If you are someone who enjoys keeping things organized, managing multiple priorities, and being the person others rely on to ensure important details don't fall through the cracks, we want to hear from you. Primary Responsibilities As an Administrative Assistant, you'll serve as a key support partner to the executive and accounting teams by:

Coordinating the distribution of monthly financial statements, rent rolls, and reports to investors, lenders, ownership groups, and property operations teams.
Assist accountants in resolving bank corrections, requesting deposit detail, making deposits, initiating funds transfers, etc.
Managing corporate banking relationships, including opening and closing accounts, maintaining account records, updating signature cards, and ordering bank supplies.
Administering company credit card programs, including new card requests, account maintenance, and closures.
Downloading and distributing bank statements, loan notices, and financial documents to accounting staff.
Maintaining confidential corporate records, permanent files, tax returns, audited financial statements, and other executive documents.
Coordinating document storage, retrieval, retention, and shredding schedules for both on-site and off-site records.
Assisting with insurance administration, annual renewals, certificates of insurance, and incident reporting.
Preparing correspondence, reports, and documents for executive review and signature.
Providing administrative support to the President and Corporate Leadership Team.
Responsible for yearly distribution of audited nancial reports and tax returns in order to comply with agency deadlines.
Delegated administrator for access to WHEDA's nonpublic online application for disbursement requests from various replacement reserve accounts.
Assisting with front desk coverage during planned absences.
Supporting special projects and other administrative initiatives as assigned.

Qualifications

Associate degree or equivalent combination of education and experience.
Previous administrative support, office administration, executive support, accounting support, or banking experience.
Strong proficiency with Microsoft Office, including Outlook, Word, and Excel.
Excellent organizational skills with exceptional attention to detail.
Ability to manage multiple deadlines and priorities simultaneously.
Strong written and verbal communication skills.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Self-starter who can work independently while also collaborating effectively with team members.

Why Oakbrook? For nearly four decades, Oakbrook Corporation has been helping individuals, families, and businesses find places to call home through exceptional real estate services across Wisconsin and Illinois. Our employees enjoy a collaborative culture where relationships matter, successes are celebrated, and work-life balance is encouraged. Whether you're supporting executive leadership, assisting internal teams, or contributing to important company initiatives, your work will play a meaningful role in the continued success of a company committed to building strong communities and enduring partnerships.

Quick Apply

Refine Your Search

office administrator/executive assistant jobs in madison, wi

Administrative Assistant

Military Service - U.S. Air National Guard, Administration

Legal Assistant - Doyle - 1.0 FTE - 26-27 SY

Budget Manager - Doyle - 1.0 FTE

Senior Executive Director of Schools and Learning - Doyle - 1.0 FTE

District Administrator, United Methodist Church Wisconsin Conference

Vice President of Human Resources

Program Support Teacher CC (for interest) - Doyle - 0.5 FTE - 26-27 SY

Program Support Teacher CC (for interest) - Hawthorne - 0.5 FTE - 26-27 SY

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