Top 44 Operations administrator Jobs in Madison, Wi

Administrative Assistant
Midwestern BioAg —Blue Mounds, WI
- $23 an hour
- Part-time
- Hybrid work
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick Apply
Client Service Coordinator
The QTI Group —Madison, WI
- Full-time
- Office
- 1 year
- Communication skills
Quick Apply
Administrative Assistant - Relocation Dept
First Weber Real Estate —Madison, WI
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health savings account
- Health insurance
Clinical Operations Administrative Manager
University of Wisconsin–Madison —Madison, WI
- $70,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Writing skills
- Administrative experience
- Retirement plan
8d
Part-Time Administrative Assistant
Madison Aluminum Products —Madison, WI
- $20 - $25 an hour
- Part-time
- Office
- Administrative experience
- Data entry
Quick Apply
10d
Administrative Operations Assistant, Environmental Services
UW Health —Madison, WI
- $20.69 - $28.01 an hour
- Evening shift
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Paid parental leave
- Health insurance
IT Procurement and Onboarding Specialist
Johnson Health Tech North America Inc —Cottage Grove, WI
- Full-time
- Microsoft Outlook
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Department Administrator (Admin Assistant)- Manufacturing Engineering
ETC —Middleton, WI
- Mid-level
- Analysis skills
- Organizational skills
- Disability insurance
- Health insurance
Quick Apply
Project Manager– ADCEE Admin and Operations
University of Wisconsin–Madison —Madison, WI
- $67,500 a year
- Full-time
- Writing skills
- Mid-level
- Office
14d
Office Administrator
Maplewood Communities —Madison, WI
- From $19 an hour
- Full-time
- Office
- Administrative experience
- Driver's License
- Paid holidays
- Health insurance
Quick Apply
Center Administrator
The Learning Experience - Middleton, WI —Madison, WI
- Full-time
- Classroom
- Mid-level
- Bachelor's degree
- Paid time off
- Employee discount
Quick Apply
Clinic Administrative Supervisor - Transplant
UW Health —Madison, WI
- $54,342 - $81,512 a year
- Full-time
- Mid-level
- High school diploma or GED
- Clinic
- Paid parental leave
- Health insurance
Office Manager
Fermented Food Holdings, Inc. —Madison, WI
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
4d
End User Computing (EUC) Administrator
Sub-Zero Group, Inc. —Madison, WI
- On call
- Background check
- Customer service
- Mid-level
- Profit sharing
- Health insurance
Quick Apply
Director of Operations
Quest Industrial LLC —Middleton, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Wellness program
- Disability insurance
Office - Administrative Operations Manager
SSA Group —Madison, WI
- Weekends as needed
- 18 years or older
- ServSafe
- Ability to walk for extended periods
- Paid holidays
- Health insurance
Quick Apply
10d
NetSuite Administrator - Functional
Wisconsin Foundation and Alumni Association —Madison, WI
- Full-time
- Computer science
- Computer Science
- Mid-level
10d
Office Administrator
Integrity Marketing Group —Madison, WI
- Full-time
- Office
- Entry level
Quick Apply
PT Customer Experience Admin Coworking
Serendipity Labs —Madison, WI
- $18 - $20 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Commuter assistance
- Paid holidays
Quick Apply
Mailroom & Print Services Associate
Ricoh —Middleton, WI
- Full-time
- Hospitality
- Inventory management
- Computer literacy

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Administrative Assistant

Midwestern BioAg -
Blue Mounds, WI

Quick Apply

Job Details

Part-time
$23 an hour

Benefits

Flexible schedule

Qualifications

Google Workspace
Correspondence management
Confidential information handling
Microsoft Excel
Microsoft Outlook
Expense management
Executive administrative support
Research
Microsoft Office
Attention to detail
Business support experience for CEO
Microsoft Teams
Appointment scheduling
Managing executive calendars
Cross-functional collaboration

Full Job Description

Job Summary

This is a part-time position and hours will vary based on the season; 15-20 hours a week.

The Administrative Assistant provides comprehensive administrative and operational support to the CEO and CFO. This role is responsible for managing company assets and compliance records, coordinating with vendors, assisting with HR and benefits processes, and ensuring that day-to-day business operations run efficiently. The Administrative Assistant must maintain a high level of confidentiality, organization, and attention to detail while supporting leadership and the broader team.

Essential Job Responsibilities

Administrative & Leadership Support

Provide direct administrative support to the CEO and CFO, including scheduling, correspondence, and document preparation.
Assist with meeting coordination, agendas, and follow-up tasks.
Support special projects and initiatives as assigned by leadership.

· Skilled at tracking deliverables, deadlines, and ensuring accountability.

· Ability to conduct research, analyze data, and prepare executive-level summaries and recommendations.

Operations & Asset Management

Maintain inventory of company vehicles, including swaps, sales, and recordkeeping.
Manage employee equipment (phones, iPads, computers, chargers, drones, etc.).
Register drones and users on the FAA website and ensure compliance requirements are met.
Track and maintain compliance records for CDL drivers (CSI system).

Vendor & Compliance Management

Serve as point of contact with external partners including Lockton (business insurance), Encova (workers’ compensation), Verizon, and Veith (invoices).
Review and reconcile Wex invoices.
Coordinate insurance documentation and compliance needs with appropriate vendors.

Human Resources & Benefits Support

Partner with outsourced HR consultant to:
Assist with employee open enrollment, including manual data entry into iSolved and coordination with multiple benefit vendors.
Set up and track medical exams as required.
Support HR recordkeeping and compliance processes as needed.

General Administrative Support

Communicate with leadership, vendors and internal staff as directed by the CEO and CFO.
Manage expense reports and track payments.
Provide general office support to ensure smooth daily operations.
Other tasks as assigned

Requirements

· Minimum of 2 years of administrative support experience.

· Strong organizational and multitasking skills with attention to detail.

· Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).

· Proficient in calendaring.

· Strong written and verbal communication skills.

· Ability to maintain confidentiality and handle sensitive information.

· Experience supporting executive-level leadership.

· Familiarity with HR processes, benefits administration, or compliance tracking.

· Experience with vendor management or working with insurance providers.

· Knowledge of iSolved or similar HRIS systems preferred.

Core Competencies

We are committed to your success, and our ideal candidate will have strong core competencies that include customer focus, personal accountability, adaptability, and the ability to be collaborative, innovative, and positive. He/She will embrace learning opportunities and generate innovative ideas and process improvements while working collaboratively and responsibly to achieve corporate, departmental, and individual goals.

Job Type: Part-time

Pay: $23.00 per hour

Benefits:

Flexible schedule

Application Question(s):

This is a hybrid position, however, will you be able to travel to Blue Mounds at least twice a week if necessary?

Ability to Commute:

Blue Mounds, WI 53517 (Required)

Ability to Relocate:

Blue Mounds, WI 53517: Relocate before starting work (Required)

Work Location: Hybrid remote in Blue Mounds, WI 53517

Quick Apply

Refine Your Search

operations administrator jobs in madison, wi

Administrative Assistant

Client Service Coordinator

Administrative Assistant - Relocation Dept

Clinical Operations Administrative Manager

Part-Time Administrative Assistant

Administrative Operations Assistant, Environmental Services

IT Procurement and Onboarding Specialist

Department Administrator (Admin Assistant)- Manufacturing Engineering

Project Manager– ADCEE Admin and Operations

Office Administrator

Center Administrator

Clinic Administrative Supervisor - Transplant

Office Manager

End User Computing (EUC) Administrator

Director of Operations

Office - Administrative Operations Manager

NetSuite Administrator - Functional

Office Administrator

PT Customer Experience Admin Coworking

Mailroom & Print Services Associate

I want to receive the latest job alert for operations administrator in madison, wi

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