Top 13 Administrative assistant Jobs in Madison In

Street Department Admin Assistant
City of Madison, Indiana —Madison, IN
- $40,000 - $52,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
12d
Augmented Administrative Associate
Ohio Valley Electric Corporation / Indiana - Kentucky Electric Corporation —Madison, IN
- $19.66 - $24.59 an hour
- Contract
- Writing skills
- Mid-level
- Office
- Paid holidays
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Indiana
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Administrative Assistant II - Central Pharmacy
Baptist Health System KY & IN —Lagrange, KY
- Full-time
- Mid-level
- Office
- Business Administration
14d
Part Time Voter Registration/Election Clerk
Scott County Clerk's Office —Scottsburg, IN
- From $15 an hour
- Part-time
- Computer literacy
- English
- Administrative experience
- Flexible schedule
Quick Apply
Administrative Specialist Senior
Commonwealth of Kentucky —La Grange, KY
- $39,284.88 - $58,927.20 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Life insurance
- Retirement plan
2d
Project Coordinator (Project Management Specialist)
Oak Grove Technologies LLC —Butlerville, IN
- Mid-level
- Office
- US work authorization
- Health insurance
- Paid time off
Quick Apply
Office Administrator – Launch Program, Travel, & Timekeeping Support
Sustainable Talent —New Castle, KY
- Monday to Friday
- Microsoft Outlook
- Inventory management
- Mid-level
Quick Apply
Administrative Assistant (Entry-Level, Temp-to-Hire)
Ameripak —Lagrange, KY
- $8 - $10 an hour
- Full-time
- No experience needed
- Office
- High school diploma or GED
- Opportunities for advancement
Quick Apply
Facility Management Specialist (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)
MEC Energy Services, LLC —United States
- Full-time
- Background check
- Mid-level
- High school diploma or GED
Quick Apply
GSO Administrative Assistant (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)
MEC Energy Services, LLC —United States
- Full-time
- Background check
- Microsoft Excel
- Word processing
Quick Apply

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Human Resources Generalist
Novolex —North Vernon, IN
Processes incoming and outgoing mail. Minimum 2 to 4+ years of Human Resources experience, preferably in an industrial setting.
6d
Front Office Dental Receptionist
Madison Dental Health Partners —Madison, IN
Provide clerical support including filing, typing, and managing office correspondence. Manage multi-line phone systems to handle incoming calls, schedule…
$18 - $25 an hour
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Answer, screen, and direct incoming phone calls. Every day, DGPerry helps its clients navigate through life and business events, develop tailored strategies to…
$25 - $29 an hour
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Street Department Admin Assistant

City of Madison, Indiana
Madison, IN

Quick Apply

Job Details

Full-time
$40,000 - $52,000 a year
12 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

Customer communication
High school diploma or GED
Driver's License
Business Administration
Clerical experience
Associate's degree

Full Job Description

Job Title: Street Department Administrative Assistant
Department: Street Department
Reports To: Director of Streets, Facilities, & Solid Waste
FLSA Status/Pay Range: Exempt/$40,0000-52,000 (based upon qualifications)

Position Summary: The Street Department Administrative Assistant supports the daily operations of the City’s Street Department by providing administrative, clerical, and customer service assistance. This position plays a key role in coordinating communication between the public, field staff, and other City departments, while maintaining accurate records, tracking work orders, and assisting with departmental processes, financial documentation, and reporting.

Essential Duties and Responsibilities

Serve as the primary point of contact for residents regarding street-related concerns, including potholes, drainage issues, snow removal, signage, right-of-way maintenance
Receive, log, and track service requests and work orders; follow up to ensure timely completion through OpenGov
Maintain and organize departmental records, including work orders, inventory logs, and project documentation
Provide administrative support to the Director of Streets, Facilities, & Solid Waste and field staff, including scheduling, correspondence, and document preparation
Process and manage invoices, purchase orders, and departmental expenses in accordance with City policies and procedures
Assist with managing, tracking, and processing invoices and related documentation for the Mayor’s Office, ensuring timely submission and proper recordkeeping
Manage transfer station deposits and invoices, including tracking and billing of charge accounts
Prepare and submit required reporting to IDEM (Indiana Department of Environmental Management) in compliance with applicable regulations
Maintain records related to City fleet fuel usage and mileage tracking
Assist supervisors with managing and reviewing employee time off requests and timecards, ensuring accuracy and completeness prior to approval and payroll processing
Communicate with the TSO Supervisor regarding missed trash, recycling, limb, and furniture pickups reported by members of the community, and assist in coordinating follow-up service
Coordinate logistics for festivals and events, including working with street department crews, ensuring compliance with City guidelines, and serving as a point of contact for event organizers
Coordinate with other departments (e.g., Utilities, Parks, Police, Mayor’s Office) regarding projects, service requests, and citizen concerns
Prepare reports, spreadsheets, and summaries related to departmental activities, budgets, and projects
Assist with tracking budgets, expenditures, and grant-related documentation as needed
Assist with ordering office supplies, materials, and equipment
Support planning and coordination of seasonal operations such as snow removal and leaf collection
Ensure accurate data entry into City systems (e.g., payroll/timekeeping, work order systems, or financial software)

Knowledge, Skills, and Abilities

Strong organizational and time management skills with the ability to handle multiple priorities
Excellent customer service skills and ability to interact professionally with the public, including handling complaints or concerns
Strong written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook); experience with municipal software systems preferred
Ability to learn and navigate systems such as work order tracking, financial software, or timekeeping systems (e.g., payroll systems like AccuPay)
Attention to detail and accuracy in recordkeeping and financial processing
Ability to maintain confidentiality and exercise good judgment
Basic understanding of public works or municipal operations is a plus

Education and Experience

High school diploma or equivalent required
High school diploma or equivalent
Minimum of 2 years of administrative or clerical experience, preferably in a municipal or public works environment

Working Conditions

Primarily office-based with frequent interaction with field personnel and the public
Occasional exposure to outdoor environments when coordinating with field staff
May require lifting to 25 pounds (files, supplies, etc.)
Business hours: Monday – Friday, 8:00-4:00 PM. This position is based on a standard 40-hour workweek. Regular attendance and the ability to work the full scheduled hours are essential to the role.
May require occasional flexibility during emergencies or seasonal operations (e.g., snow events)

Additional Requirements

Valid driver’s license preferred
Must pass background check in accordance with City policy

Pay: $40,000.00 - $52,000.00 per year

Benefits:

Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Application Question(s):

I have reviewed and I am aware of the salary range for this position, based on experience?

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in madison in

Street Department Admin Assistant

Augmented Administrative Associate

Military Service - U.S. Air National Guard, Administration

Administrative Assistant II - Central Pharmacy

Part Time Voter Registration/Election Clerk

Administrative Specialist Senior

Project Coordinator (Project Management Specialist)

Office Administrator – Launch Program, Travel, & Timekeeping Support

Administrative Assistant (Entry-Level, Temp-to-Hire)

Facility Management Specialist (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)

GSO Administrative Assistant (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)

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