Essential Functions:
Coordinate with vendors as it relates to contracts and communication methods, ensuring all details are clearly outlined
Implement event logistics plans, including setup and post-event breakdown
On-site coordination with vendors to ensure timely setup and execution
Manage event flow and address any issues that arise during the event
Assist with guest registration and check-in procedures
Maintain and update event files during and after all events
Gather feedback from clients and attendees after events
Assist with Ribbon Cuttings for local businesses
Keep CAE Director abreast of all office activities and communications daily
Acquire a thorough knowledge of City regulations, procedures, and services of the department in order to independently handle routine administrative support services for CAE Director
Perform other duties as assigned by the CAE Director
Job Qualifications:
- Minimum of three to five years event planning experience preferred
- Ability to work nights and weekends for events as required
- Pleasing, enthusiastic personality for dealing with citizens, vendors, special event participants and merchants.
- Ability to work with minimal supervision.
- Ability to physically move up and down City streets for five blocks at a time, without a vehicle, for purposes of
canvassing merchants, overseeing special event set-up and take-down, supervising field workers, posting or
distribution of promotional materials, etc.
- Ability to assist other team members with lifting items such as ice chests, stanchions, signs, and setting up
tents.
Required Skills:
Excellent organizational skills – ability to manage multiple tasks simultaneously and prioritize effectively
- Strong communication skills- clear and concise communication with the public, vendors, and team members
- Attention to detail – ability to manage details and ensure accuracy in all aspects of event planning
- Problem solving skills – identify and resolve issues that may arise during an event
- Adaptability – flexibility to adjust plans as needed based on changing circumstances
Physical Demands:
- Ability to walk on concrete for long periods of time
- Ability to sit at desk for at least two (2) hours at a time.
- Ability to watch computer screen at least two (2) hours at a time.
- Ability to operate computer and calculator keyboards
- Ability to communicate over telephone.
- Ability to lift, hold and carry up to 50 pounds.
- Ability to reach overhead and forward and downward.
- Ability to step up and down step stool or ladder.
- Ability to handwrite.
- Ability to stoop to floor level file cabinet drawer.
- Ability to twist while seated or otherwise from front to back.
This job description does not necessarily cover every task or duty that might be assigned. Employees may be assigned
additional responsibilities as necessary.
Pay: $12.00 - $14.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
