Top 31 Facility coordinator Jobs in Mahwah, Nj

Retail Facilities Coordinator
MadRag —North Bergen, NJ
- $50,000 - $60,000 a year
- Full-time
- Carpentry
- Background check
- Mid-level
- Health savings account
- Health insurance
Quick Apply
10d
Facilities Maintenance Coordinator
The Azarian Group, LLC —Midland Park, NJ
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
3d
Second Shift Facilities Coordinator
Hines —New York, NY
- $77,800 - $116,600 a year
- Weekends as needed
- Mid-level
- Office
- Administrative experience
Office Operations and Facilities Manager
Gottlieb and Greenspan —Fair Lawn, NJ
- $75,000 - $95,000 a year
- Mid-level
- 3 years
- Team management
- Profit sharing
- Paid holidays
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Park and Facility Coordinator
City of Clifton Recreation Department —Clifton, NJ
- $41,898.75 - $68,503.80 a year
- Weekends as needed
- Background check
- Office
- Driver's License
- Health insurance
- Paid time off
Quick Apply
2d
Facilities Coordinator
ZT Systems —Secaucus, NJ
- Full-time
- Mid-level
- High school diploma or GED
- Ability to lift 50 pounds
- Paid holidays
- Disability insurance
Facilities Coordinator
Solix Inc —Parsippany-Troy Hills, NJ
- $23 - $30 an hour
- Full-time
- Mid-level
- Office
- Driver's License
- Disability insurance
- Health insurance
Facilities Coordinator and Receptionist
CANCER CARE INC —New York, NY
- $50,000 - $52,500 a year
- Full-time
- Ability to walk for extended periods
- Mid-level
- Office
Quick Apply
Regulatory Compliance Coordinator - Facilities - Westchester Sites
NewYork-Presbyterian Hospital —Manhattan, NY
- $93,000 - $113,500 a year
- Full-time
- Hospital
- Engineering
- Mid-level
Facilities Coordinator
Bessemer Trust Company, N.A. —New York, NY
- $68,000 - $80,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Customer service
- Mid-level
- Profit sharing
- Paid parental leave
Facilities and Operations Coordinator
Touro University New York —New York, NY
- $50,400 - $63,000 a year
- Full-time
- Microsoft Outlook
- Bachelor of Science
- Research
2d
Facilities Coordinator
NAYA New York —New York, NY
- From $68,000 a year
- Full-time
- Mid-level
- Organizational skills
- Restaurant
- Commuter assistance
- Paid holidays
Quick Apply
Facilities Coordinator
Liquid Church —Wayne, NJ
- $16,800 - $18,000 a year
- Part-time
- 11+ years
- Mid-level
- Mentoring
Quick Apply
Facility Maintenance
OSG —Carlstadt, NJ
- Full-time
- Mid-level
- High school diploma or GED
- Ability to lift 50 pounds
Quick Apply
Quality Assurance: Quality Assurance Administrative Assistant
Canfield Scientific —Parsippany-Troy Hills, NJ
- $22 - $26 an hour
- Research
- Mid-level
- Office
- Paid holidays
- Health insurance
Plumber - 9400
Passaic Board of Education —Passaic, NJ
- $72,850 a year
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
Director, Integrated Facilities Management
Cushman & Wakefield —New York, NY
- $191,250 - $225,000 a year
- Full-time
- Microsoft Excel
- Customer service
- Computer literacy
- Health savings account
- Disability insurance
Quick Apply
2d
Facility Management Coordinator
H MART —Lyndhurst, NJ
- $55,000 - $65,000 a year
- Monday to Friday
- Microsoft Outlook
- Bachelor of Science
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Facilities Coordinator
ATG Entertainment USA —New York, NY
- $25 - $30 an hour
- Weekends as needed
- Mid-level
- High school diploma or GED
- Communication skills
- 401(k)
Facilities Coordinator
Aspen Dental —New York, NY
- $24 - $25 an hour
- Full-time
- Data analysis skills
- Mid-level
- Team management
- Health insurance
- Dental insurance

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facility coordinator jobs near mahwah, nj

Retail Facilities Coordinator

MadRag
North Bergen, NJ

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year
10 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Employee discount
Life insurance

Qualifications

Carpentry
Interpersonal skills
Spreadsheets
High school diploma or GED
Task prioritization
Procurement cost reduction targets
Organizational skills
Cost reduction analysis
Cost estimates
Productivity software
Property management
Time management

Full Job Description

Job Description: Retail Facilities Coordinator

Position Summary

We are seeking a highly organized and proactive Retail Facilities Coordinator to oversee maintenance requests across our retail locations. This position will receive, prioritize, assign, and track service requests by coordinating with qualified local contractors and service providers for electrical, plumbing, HVAC, general repairs, and small construction projects.

The ideal candidate has strong communication and organizational skills, practical knowledge of building maintenance, and the ability to manage multiple vendors, locations, and projects simultaneously. This role will also support cost control by negotiating vendor quotes, evaluating pricing, and identifying opportunities to reduce maintenance and facilities-related expenses without compromising quality or service.

Key Responsibilities

- Receive, review, and prioritize maintenance requests from retail stores and the corporate office.

- Determine the appropriate trade, urgency, and next steps for each request.

- Assign work to approved local vendors and contractors, including:

- Electrical

- Plumbing

- HVAC

- Carpentry and drywall

- Flooring, ceilings, painting, and general repairs

- Doors, locks, fixtures, and lighting

- Small construction and remodeling projects

- Obtain, review, and compare vendor estimates and proposals.

- Negotiate pricing, labor rates, scopes of work, timelines, warranties, and service terms with vendors and contractors.

- Identify cost-saving opportunities, including alternative repair solutions, competitive bidding, preferred-vendor pricing, preventive maintenance, and reducing repeat service calls.

- Analyze maintenance expenses, vendor performance, recurring repairs, and project costs to recommend opportunities for reducing expenses.

- Secure required approvals before work begins.

- Coordinate service schedules between vendors and store management.

- Communicate job status, timelines, delays, and completion details to relevant stakeholders.

- Track work orders from initial request through completion and closeout.

- Verify that work has been completed properly and that stores are satisfied with the service.

- Review invoices for accuracy, scope compliance, negotiated pricing, and proper authorization.

- Resolve discrepancies between approved quotes, completed work, and submitted invoices.

- Maintain accurate records of vendors, work orders, estimates, invoices, warranties, permits, and cost-saving initiatives.

- Build and maintain strong relationships with local contractors and service providers.

- Confirm vendors are properly licensed and insured when required.

- Ensure contractors follow company safety standards, store procedures, and applicable building codes.

- Escalate emergency issues, recurring problems, budget concerns, and major repairs to management.

- Assist with preventive maintenance scheduling and identify recurring facility issues.

- Support store openings, closings, remodels, relocations, and other small construction projects.

- Conduct site visits when necessary to assess conditions, verify work, or coordinate projects.

- Help develop service standards, preferred-vendor lists, maintenance procedures, and purchasing guidelines.

- Prepare reports regarding maintenance activity, vendor costs, budget performance, and potential expense reductions.

Qualifications

- 2–5 years of experience in facilities coordination, property management, retail maintenance, construction coordination, or a related field.

- Experience coordinating multiple vendors, service providers, or contractors.

- Working knowledge of general commercial building systems and maintenance.

- Familiarity with electrical, plumbing, HVAC, carpentry, and general construction work.

- Strong organizational and time-management skills.

- Excellent verbal and written communication skills.

- Ability to prioritize urgent issues and manage multiple work orders at once.

- Experience reviewing and negotiating estimates, proposals, contracts, or invoices.

- Strong analytical and cost-control skills, with the ability to identify opportunities to reduce expenses.

- Proficiency with email, spreadsheets, work-order systems, and Microsoft Office.

- Ability to review estimates and invoices for accuracy and pricing competitiveness.

- Strong problem-solving and customer-service skills.

- Ability to travel locally to retail locations, vendors, or job sites as needed.

- High school diploma or equivalent required; technical, construction, or facilities-related education is a plus.

Preferred Qualifications

- Experience supporting multiple retail locations.

- Experience with a computerized maintenance management system or ticketing platform.

- Knowledge of commercial leases and landlord-versus-tenant maintenance responsibilities.

- Experience managing small construction or renovation projects.

- Familiarity with local permits, inspections, and building requirements.

- Experience with vendor negotiations, competitive bidding, or facilities cost-reduction programs.

- OSHA, HVAC, electrical, or other relevant certifications are a plus.

Key Performance Indicators

- Timely response and resolution of maintenance requests.

- Vendor performance, service quality, and cost control.

- Successful negotiation of competitive pricing and service terms.

- Identification and implementation of maintenance expense-reduction opportunities.

- Accurate work-order, estimate, and invoice documentation.

- Store satisfaction with maintenance services.

- Reduced repeat service calls and recurring facility issues.

- Completion of projects within approved budgets and timelines.

- Improved vendor accountability and adherence to agreed scopes of work.

Physical and Work Requirements

- Ability to work in an office and retail-store environment.

- Occasional travel to stores and job sites.

- Ability to inspect maintenance conditions, walk through construction areas, and work around equipment and contractors.

- May occasionally require availability for urgent maintenance issues outside regular business hours.

Position Type

- Job Title: Retail Facilities Coordinator

- Department:Operations / Facilities

- Reports To:Vice President of Retail

- Location:North Bergen, NJ

- Employment Type:Full-time

#IDCP

Pay: $50,000.00 - $60,000.00 per year

Benefits:

401(k)
Dental insurance
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

facility coordinator jobs in mahwah, nj

Retail Facilities Coordinator

Facilities Maintenance Coordinator

Second Shift Facilities Coordinator

Office Operations and Facilities Manager

Park and Facility Coordinator

Facilities Coordinator

Facilities Coordinator

Facilities Coordinator and Receptionist

Regulatory Compliance Coordinator - Facilities - Westchester Sites

Facilities Coordinator

Facilities and Operations Coordinator

Facilities Coordinator

Facilities Coordinator

Facility Maintenance

Quality Assurance: Quality Assurance Administrative Assistant

Plumber - 9400

Director, Integrated Facilities Management

Facility Management Coordinator

Facilities Coordinator

Facilities Coordinator

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