Top 15 Administrative assistant/accounts payable Jobs in Maine

Administrative Assistant/Accounts Payable
Thomas College —Waterville, ME
- $23 - $25 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Research
- 403(b) matching
- Paid holidays
Accounting Assistant
S. J. Rollins Technologies —Bangor, ME
- $25.00 - $37.50 an hour
- Mentoring
- QuickBooks
- Communication skills
Accounts Payable & Administrative Assistant
H.O.M.E., Inc. —Orland, ME
- $20 - $24 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
8d
Office Assistant/ Bookkeeping
The oceanic inn —Old Orchard Beach, ME
- $30,000 - $80,000 a year
- Part-time
- Office
- High school diploma or GED
- QuickBooks
- Paid training
- Paid time off
Quick Apply
1d
Administrative Assistant
Equity LifeStyle Properties —Bar Harbor, ME
- Full-time
- Computer literacy
- Mid-level
- Office
- Paid holidays
- Health insurance
Administrative Assistant
Advantage Funeral and Cremation Services —Portland, ME
- $21 an hour
- Full-time
- Word processing
- Writing skills
- Research
Quick Apply
7d
Administrative Support Assistant
Allied Universal —Wiscasset, ME
- $35.93 an hour
- Weekends as needed
- Oracle
- Word processing
- Mid-level
Quick Apply
8d
Office assitant/book keeper
burnt mill land holdings —Wells, ME
- $23 - $25 an hour
- Full-time
- Mid-level
- Office
- Analysis skills
Quick Apply
12h
Business Office Manager
RiverRidge Outpatient - ME —Kennebunk, ME
- $52,000 - $62,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Disability insurance
- Dental insurance
Administrative Assistant
Rehab Without Walls Neuro Rehabilitation —South Portland, ME
- $19 - $22 an hour
- Full-time
- Customer service
- HIPAA
- Mid-level
Staff Accountant | Full-Time | Cross Insurance Center
Oak View Group —Bangor, ME
- $50,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Assistant Property Manager
URS CAPITAL PARTNERS I LLC —Portland, ME
- $25 - $28 an hour
- Full-time
- Mid-level
- Apartments
- Marketing
Quick Apply
12d
Deputy Clerk
Town of Sidney —Sidney, ME
- $20.00 - $22.50 an hour
- Email
- Customer service
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply

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Accounting Assistant
S. J. Rollins Technologies —Bangor, ME
Assist in preparing payment runs for vendors, employees, or contractors. Connect customers to the appropriate team and technician for resolution of technical…
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Accounting Assistant
NE Tech Air —Scarborough, ME
You own the payables cycle. You handle these cycles start to finish, and you catch your own errors before anything reaches review. The CFO relies on this role.
$27 - $35 an hour
Quick Apply
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Administrative Assistant/Accounts Payable

Thomas College -
Waterville, ME

Apply Now

Job Details

Full-time
$23 - $25 an hour

Benefits

403(b) matching
Paid holidays
Disability insurance
Health insurance
On-site gym
Dental insurance
Gym membership
Life insurance
Paid sick time

Qualifications

Microsoft Word
Microsoft Outlook
Spreadsheets
Typing

Full Job Description

Thomas College, located in beautiful Waterville, Maine, is defining what it means to be the College of the Future. With a strong commitment to innovation, career readiness, and community partnerships, Thomas College is consistently ranked by U.S. News & World Report as one of Maine’s top colleges for social mobility. Our distinctive Guaranteed Job Program™, accelerated undergraduate degrees, and flexible graduate programs empower students to advance faster in business, entrepreneurship, education, technology, applied STEM, and arts & science fields. At Thomas, belonging isn’t a buzzword; it’s a promise. We create a supportive, welcoming environment where every student is seen, valued, and prepared to thrive in a rapidly changing world. For more information visit Thomas.edu.

The Administrative Assistant position will provide support to Financial Affairs, Accounting and Human Resources by assisting in the day-to-day operations of the office and serving as the office receptionist. Additionally, the position is solely accountable for the processing and maintaining of timely and accurate accounts payable and all pertinent accounting records consistent with College policy and generally accepted accounting principles (GAAP).

This is a full-time, non-exempt, hourly position.

The chosen candidate will serve as office receptionist. Run various reports and maintain various spreadsheets. Assist with special projects. Prepare Funds Requests/PO requests. Filing (both electronic and hard copy) and ensuring that employee personnel files are accurate and complete. Mail sorting/distributing. Process student refund checks weekly.

Process Accounts Payable

Provide support and assist in integration of new Accounts Payable system
Monitor new Accounts Payable system
Promptly research (both internally and externally) all discrepancies with vendor payments to ensure compliance to both college policies and GAAP.
Manage monthly reconciliations
Manage office supply system.
Manage vendor purchase orders.
Manage disbursement of petty cash funds.

Most of the time spent performing the functions of the position are done at a computer workstation. Must be able to sit at a workstation and key for up to 7.5 hours a day 5 days a week.

Must have intermediate computer skills in Word, Excel, and Outlook. Basic knowledge of accounting. Ability to work in a fast-paced environment and ability to multi-task effectively. Good interpersonal and communication skills; ability to work effectively with faculty, staff, job applicants, and vendors. Ability to work independently as well as part of a team.

Associates Degree in Accounting or a closely related field or 2 – 4 years experience with computerized accounts payable systems. Office administration experience preferred. Knowledge of Intuit Enterprise Solutions (IES) and/or third party payment platforms preferred.

Thomas offers a competitive benefits package to include:

Medical insurance, dental insurance, life insurance, disability insurance, 6% 403(b) matching plan, paid vacation, paid sick leave, thirteen paid holidays, on-site gym, meal discounts and free tuition for employees, spouse and dependent children.

Interested applicants should submit a cover letter, resume and names of three professional references. Please include an email address on your application materials.

Thomas College is an equal opportunity employer.
Thomas College's mission is to prepare students for success in their personal and professional lives, and for leadership and service in their communities.

Apply Now

Refine Your Search

administrative assistant/accounts payable jobs in maine

Administrative Assistant/Accounts Payable

Accounting Assistant

Accounts Payable & Administrative Assistant

Office Assistant/ Bookkeeping

Administrative Assistant

Administrative Assistant

Administrative Support Assistant

Office assitant/book keeper

Business Office Manager

Administrative Assistant

Staff Accountant | Full-Time | Cross Insurance Center

Assistant Property Manager

Deputy Clerk

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