Top 217 Administrative services coordinator Jobs in Maine

Senior Administrative Coordinator
University of New England —Biddeford, ME
- Online Application
- Office
- University
- Senior level
- Health insurance
- Dental insurance
7d
Early Childhood Special Education Services Coordinator
Portland Public Schools, Maine —Portland, ME
- $85,000 - $95,000 a year
- Full-time
- Microsoft Word
- Classroom
- Management
Administrative Operations Coordinator
RUBB INC —Sanford, ME
- $25 - $30 an hour
- Monday to Friday
- Computer literacy
- Mid-level
- Office
6d
Saco Watershed Collaborative Outreach and Communications Coordinator
University of New England —Biddeford, ME
- Weekends as needed
- Mid-level
- University
- Bachelor's degree
- Health insurance
- Dental insurance
7d
Call Center Coordinator
Ancorum Credit Union —Lewiston, ME
- $25.76 - $37.89 an hour
- Full-time
- Computer literacy
- Writing skills
- Basic math
- Paid training
Project Coordinator
Maine Contract Flooring —Westbrook, ME
- $70,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
5d
Sr. Transaction Coordinator - Remote or Hybrid
Cushman & Wakefield —Freeport, ME
- $55,250 - $65,000 a year
- Full-time
- Remote
- Mid-level
- 2 years
- Health savings account
- Disability insurance
Quick Apply
Administrative Assistant And Grant Coordinator
Cumberland County Government —Portland, ME
- $24.05 - $29.32 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- Tuition reimbursement
4d
OMM Clinical Coordinator
University of New England —Biddeford, ME
- Online Application
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Health insurance
- Dental insurance
Receptionist & Administrative Coordinator
Landry French Construction Co —Scarborough, ME
- $18.50 - $28.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
Quick Apply
12d
Dental Program Coordinator
Penobscot Indian Nation —Old Town, ME
- $45 - $55 an hour
- Online Application
- Microsoft Word
- Background check
- Dental office
- Free parking
- Paid jury duty
Quick Apply
Administrative Coordinator
Eastern Maine Development Corporation —Bangor, ME
- $44,000 - $47,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
9d
Clinical Admissions Coordinator
Tessa's House / Tessa Lee Libby Treatment Center —Washington, ME
- $26.85 - $28.85 an hour
- Full-time
- Hybrid work
- Background check
- LMFT
- Licensed Clinical Social Worker
- Paid holidays
- Health insurance
Quick Apply
Administrative Coordinator and Office Manager
Blue Marble Geographics —Brunswick, ME
- $45,000 - $55,000 a year
- Full-time
- Google Workspace
- Computer literacy
- Mid-level
- Health savings account
- Health insurance
Quick Apply
7d
Bariatric Dietitian
St. Mary's Regional Medical Center —Lewiston, ME
- $27.50 - $37.88 an hour
- Part-time
- Background check
- Surgery
- Hospital
- Health savings account
- AD&D insurance
Quick Apply
12d
Customer Service Coordinator – Join a Top Employer
Manpower Group North America —Kennebunk, ME
- $20 an hour
- Online Application
- Background check
- Microsoft Outlook
- Computer literacy
- Paid time off
Quick Apply
Sales Coordinator - Colwen Hotels
Colwen Management Inc —Portland, ME
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
12d
Children's Care Coordinator
AngleZ Behavioral Health Services —Augusta, ME
- $24 - $26 an hour
- Full-time
- Hybrid work
- Medical office experience
- Administrative experience
- Driver's License
- Mileage reimbursement
- Health insurance
Quick Apply
4d
Property Administrative Assistant
Preservation Management, Inc. —Augusta, ME
- $17 - $18 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
Quick Apply
Clinical Supervisor (BCBA)
Center for Autism and Related Disorders —Portland, ME
- $75,000 - $115,000 a year
- Full-time
- Microsoft Outlook
- Current TB test
- HIPAA
- Paid training
- Relocation assistance
Quick Apply

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Senior Administrative Coordinator

University of New England -
Biddeford, ME

Apply Now

Job Details

Full-time
7 days ago

Benefits

Health insurance
Dental insurance
Vision insurance
Retirement plan

Qualifications

Confidential information handling

Full Job Description

Senior Administrative Coordinator

Position Type
Professional Staff

Faculty Track

Employment Status
Full Time

Months
12

Campus
Portland, ME

Description
The Senior Administrative Coordinator provides advanced administrative coordination and operational support to the Westbrook College of Health Professions (WCHP) Dean's Office. Reporting to the Director of Finance & Administration, this role supports the functioning of the Dean's Office by coordinating administrative processes, supporting college-level initiatives, and serving as a key resource for faculty, staff, and campus partners.

This position complements the executive-level confidential support provided by the Senior Assistant to the Dean by focusing on college-wide administrative coordination, workflow support, and operational continuity.

About The University of New England
UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview

Multiple health and dental plan options, plus vision coverage.
Up to 8% retirement plan match.
Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.

Educational benefits:

UNE tuition waiver for employees, spouses, and domestic partners.
UNE tuition waiver for dependents of employees with 1 year of full-time service.
50% tuition reduction if less than 1 year of full-time service.

For more information about our outstanding benefits, please visit: UNE Benefits Overview

Responsibilities
Administrative & Operational Coordination

Provide complex administrative support to the WCHP Dean's Office, including coordination of workflows, calendars, and communications that support multiple leaders.
Serve as a primary administrative point of contact for college-level operational questions, routing issues to the appropriate office or leader as needed.
Maintain office procedures, shared systems, records, and files to ensure continuity and consistency across the Dean's Office.
Coordinate logistics for college-level meetings, retreats, orientations, and special events.

Financial & Personnel Support

Provide administrative coordination in support of the Director of Finance & Administration, including purchase orders, reimbursements, budget tracking, and data gathering.
Assist with personnel-related administrative processes such as onboarding coordination, contract routing, evaluations, and compliance documentation.
Maintain accurate records related to budgets, personnel actions, and operational reporting.

Academic & Program Support

Support administrative coordination for academic, student affairs, and interprofessional initiatives led by Associate Deans and college leadership.
Assist with accreditation-related documentation, program reviews, college-level data collection, and reporting deadlines.
Coordinate logistics and documentation for college-wide initiatives and milestones, including ceremonies and recognition events.

Communication & Collaboration

Draft and distribute administrative communications on behalf of college leadership.
Serve as a liaison between the Dean's Office and academic departments to support clarity in timelines, expectations, and processes.
Partner closely with the Senior Assistant to the Dean to ensure seamless support and appropriate division of responsibilities.
Maintain discretion and confidentiality in all matters.

Project & Workflow Support

Support special projects and process improvement efforts as assigned by the Director of Finance & Administration.
May provide functional guidance to student employees or temporary administrative staff supporting college operations.
Perform other duties as assigned.

Qualifications
Qualifications

Bachelor's degree preferred; Associate's degree with equivalent experience considered.
Minimum of 4-5 years of progressively responsible administrative experience, preferably in higher education or a similar complex organization.
Demonstrated ability to support multiple leaders, manage competing priorities, and maintain confidential information.
Strong organizational, communication, and problem-solving skills.

EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)

Posting Number
2022PS0968P

Close Date

Open Until Filled

To apply, visit https://une.peopleadmin.com/postings/26546

je-72218501cd4e4c3395a036ad08fd9c45

Apply Now

Refine Your Search

administrative services coordinator jobs in maine

Senior Administrative Coordinator

Early Childhood Special Education Services Coordinator

Administrative Operations Coordinator

Saco Watershed Collaborative Outreach and Communications Coordinator

Call Center Coordinator

Project Coordinator

Sr. Transaction Coordinator - Remote or Hybrid

Administrative Assistant And Grant Coordinator

OMM Clinical Coordinator

Receptionist & Administrative Coordinator

Dental Program Coordinator

Administrative Coordinator

Clinical Admissions Coordinator

Administrative Coordinator and Office Manager

Bariatric Dietitian

Customer Service Coordinator – Join a Top Employer

Sales Coordinator - Colwen Hotels

Children's Care Coordinator

Property Administrative Assistant

Clinical Supervisor (BCBA)

I want to receive the latest job alert for administrative services coordinator in maine

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